ATLANTIC BEACH MID-WEEK MARKET BY-LAWS, RULES, APPLICATION

Transcription

1 ATLANTIC BEACH MID-WEEK MARKET BY-LAWS, RULES, APPLICATION For Participating Vendors By-Laws, Rules, Application Page 1 Every Wednesday in Bull Memorial Park, Atlantic Beach, Florida

2 TABLE OF CONTENTS About Dig Local... 3 Review & Approval... 4 Vendor Categories & Descriptions... 5 Percentages of Categories Represented & Wait List Procedure... 8 Vendor Rules... 9 Vendor Exceptions Acknowledgment & Signature PLEASE INFO@DIGLOCAL.ORG FOR THE ONLINE APPLICATION FORM This information was inspired by the original Atlantic Beach Mid-Week Market rules of Jeff Wight, the proposal written by Dig Local, and also by the wonderful work of the Beaches Local Food Network and their Saturday Beaches Green Market. By-Laws, Rules, Application Page 2

3 ABOUT DIG LOCAL MISSION OF DIG LOCAL AND THE MARKET Dig Local is a not-for-profit organization founded upon the idea that access to good nutritious food is a human right. By way of community gardens, farmers markets, and accessible education, Dig Local works to provide communities of all economic levels a choice when faced with the ills of the modern food system. The Atlantic Beach Mid-Week Market, a project by Dig Local, continues with that ideology also acknowledging that locally grown, non-processed and organic food is a necessity when pursuing a healthy lifestyle. The market also works to provide an outlet for local farmers, farm products, and other locally-created green products. MARKET REVIEW BOARD The market is coordinated and governed by the Dig Local Board of Directors. This Board is made up of Market managers, local residents, health food activists and gardeners. The Board s decisions are also influenced by Market vendors, CARAC (Cultural Arts & Recreation Advisory Committee), and the City of Atlantic Beach. By-Laws, Rules, Application Page 3

4 REVIEW & APPROVAL APPLICATION Vendors must review this document in it entirety. If the vendor s business is still applicable to the market, then contact the Dig Local, Inc at info@diglocal. org to express their interest in participation. A Dig Local representative will provide the link the online application form. REVIEW After completion of the form by the Vendor, the application will be subject to review by the Dig Local Board. If approved, the Vendor will be notified and placed on the schedule for the following market after board approval. (Please note that artist/craftsman applications are subject to review by the City of Atlantic Beach as well as the Dig Local Board.) FOLLOWING APPROVAL If approved, the vendor will need to provide the last page only of this document ( Acknowledgment & Signature ), printed and signed, to the Market Manager on their first official day of attendance at the Atlantic Beach Mid-Week Market. The Market Manger will provide guidance on where to set up tables. Please Note: There is no day of or expedited application process. Applications will held in queue until the next board meeting. Vendor agreements may be terminated by the Dig Local board at any time. By-Laws, Rules, Application Page 4

5 VENDOR CATEGORIES & DESCRIPTIONS (All applicants subject to board review and jury.) FARMERS 1. Farmers may sell items grown on their farm without a Business License. 2. Produce must be fresh picked and free of insects or disease. 3. Eggs, meat & poultry, and cheese have special requirements. usda.gov/wps/wcm/connect/f4af7c74-2b9f-4484-bb16-fd8f d/labeling_ Requirements_Guide.pdf?MOD=AJPERES 4. Product Liability (We suggest a minimum of $1 million for your protection) 5. You must grow at least 75% of the produce you are selling, but may supplement with other local produce purchased from growers (Florida or southern Georgia); However, all supplemented produce must be documented with farm name, location, and contact information provided to the Market Manger upon request. Exception: from July 1st through September 30th, the ratio may be increased to 50% purchased from other farms. No store bought produce is allowed for re-sale. 6. You must post the name of your farm. A reader board must be posted with a list of what was grown on your farm vs. what was supplemented and the name of the farm it came from, with prices of all items. Boards must be filled out completely before Market opens. 7. Market Managers will provide you with tags to label how your products are grown; organic, pesticide-free, conventional. These tags will be your responsibility to put out each week. 8. If selling by weight, your scales must be inspected by DOA. 9. Farmers are subject to field inspection to verify the source of products offered for sale. 10. Failure to comply with these rules will result in a $30 penalty. The second offense, you will no longer be able to vend at the Market. By-Laws, Rules, Application Page 5

6 PLANT VENDORS 1. An appropriate Business License. 2. Florida Sales Tax I.D. 3. Plants must be in healthy condition with no insects or disease. No invasive plants permitted. 4. No re-sale items. Plants must be grown and/or stocked by the vendor s nursery. 5. For plants sold in dirt, or non-edible plants, you need a current Inspection Certificate from DPI (Division of Plant Industry/Dept. of Ag). Contact your County Cooperative Extension Office. 6. Product Liability (We suggest a minimum of $1 million for your protection) 7. Priority goes to edible/organic/native plants. PROCESSED FOOD/ VALUE ADDED PRODUCTS 1. An appropriate Business License. 2. Florida Sales Tax I.D. 3. You MUST have a Certified Kitchen or Commissary (unless you qualify for Cottage Food Industry- download/10223/137606/cottagefoodadvisorywithformnumber.pdf Certified kitchen could be a restaurant, civic organization, or church that may lease you their kitchen during non business hours. 4. Dept. of Ag/FDACS license and inspection (selling packaged items: baked goods, jellies, dips, sauces, etc.) - or - Dept. of Business & Professional Regulations (DBPR) license and inspection (selling and serving food cooked on site) 5. No alcoholic beverages permitted. 6. Product Liability (We suggest a minimum of $1 million for your protection). 7. Mobile Food Vendors License (unless Cottage Food Industry) 8. Food vendors must offer healthy, local, or organic food options. By-Laws, Rules, Application Page 6

7 MONTHLY ARTIST / CRAFTSMAN 1. An appropriate Business License. 2. Florida Sales Tax I.D. 3. Product Liability (We suggest a minimum of $1 million for your protection). 4. Crafts must be made by vendor or immediate family, and it is preferred if they fit into the theme of environmentally or socially friendly, or be unique and relevant to the market goals. 5. Submit two photographs of your work to Dig Local, Inc. Craft vendors should provide the answers to these questions: Where does the product and/or its parts come from? How are they made? Who makes them? 6. Approved artist is required to participate for the full month. NON-PROFITS & OTHER ITEMS 1. If what you wish to sell at the market is not listed above, contact the Market Manager to determine acceptability. We operate under an ordinance with the City of Atlantic Beach which states that vendors or their immediate family must make the items they are selling (no commercial merchandise). 2. Not-for-profits permitted on a limited and space available basis. PLEASE INFO@DIGLOCAL.ORG FOR THE APPLICATION FORM Any new additions to your table must be submitted for approval before selling. Failure to do so will result in a $10 penalty. By-Laws, Rules, Application Page 7

8 PERCENTAGES OF CATEGORIES REPRESENTED & WAIT LIST PROCEDURE We recognize that Bull Memorial Park is not a large area and it is not our intention to fill the area with vendors. Our heart is in quality, not quantity. That being said, we wish to allow multiple vendors (4-5 food, 4-5 goods) to participate, not including a weekly artist, live entertainment, and also a welcome table. All applications are juried through the Dig Local Board of Directors. If they are accepted, vendors are placed on the waiting list under the appropriate category (farm products, food, plants, crafts, other). When a regular vendor spot comes open, the Board will decide who is moved up from the waiting list based on both their position on the waiting list and the needs of the Market. While on the waiting list, vendors may be asked to fill in on certain Wednesdays when regular vendors are absent. We rotate through the waiting list to give all vendors an opportunity to see how their products do at the Market. By-Laws, Rules, Application Page 8

9 VENDOR RULES 1. All Vendors shall meet the requirements found in By-Laws. 2. Vendors shall maintain a courteous and professional manner at the market. No alcohol may be consumed at the Market. Refrain from profanity. Vendors are expected to treat each other, customers and Market Managers with respect. 3. The Atlantic Beach Mid-Week Market will be open from 3-6 PM every Wednesday. No selling before or after hours. 4. Nothing will be sold from truck(s) located outside the designated green market area. Market Manager will assign spaces accordingly. Regular vendors may maintain their weekly spot. Vendors are responsible for keeping their spaces clean during and after the market. 5. Vendors can choose to be a weekly or monthly member. Vendor fees will be due the last Wednesday of each month, for the upcoming month. It is $5 per week. We ask for a commitment to the days you will be attending the upcoming month on the last Wednesday of the previous month. If you cannot do this, then we will work you in when we have available spaces. 6. All fees are non-refundable. The market is a rain or shine event. If paying by check, make payment to: Dig Local, Inc. There are no refunds for absences. 7. Scheduled Vendors must notify the Market Manager of a cancellation by the Sunday prior to that Wednesday. 8. Vendors are liable for their products. The Atlantic Beach Mid-Week Market, Dig Local, Inc., and the City of Atlantic Beach shall not be held accountable for the products offered by vendors. By-Laws, Rules, Application Page 9

10 VENDOR EXCEPTIONS The following vendors have been grandfathered in due to their loyal participation in the Atlantic Beach Mid-Week Market and support for the mission of Dig Local, Inc. The vendors on this list have demonstrated consistency and reliability in attendance. As such, the weekly vendor fee for the original vendors stands at $4. Alverez Farms Palmetto Organics Community Loaves Cindy s Bakery For the Troops Salsa Kate Jogs Your Dogs Taxi Snacks Elyse Travis Never the Same Stubbees, LLC By-Laws, Rules, Application Page 10

11 ACKNOWLEDGMENT & SIGNATURE I have read and understand the stated Rules for the Atlantic Beach Mid-Week Market and agree to abide by them. I do not hold the City of Atlantic Beach or Dig Local, Inc liable for any property damage or personal injury that either my representatives or I may incur while selling at the Market. I further agree to hold harmless the City of Atlantic Beach and Dig Local, Inc from and against any and all claims and actions for injury, damage, or loss to persons or property or other liabilities or expenses whatsoever, including court cost and attorney s fees, related or arising out of my or my agent s actions, omissions and operations in connection with the Atlantic Beach Mid-Week Market. Company/Business Name: Vendor s Signature: Print Name: Date: / / PLEASE PRINT THIS PAGE ONLY, SIGN AND DATE, THEN RETURN TO THE MARKET MANAGER. By-Laws, Rules, Application Page 11