Odem HS Marching Band 2016 New York City Trip

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1 Odem Bands Mr. Steven Rash Odem Band Director Office Phone: (361) ext Purpose: Odem HS Marching Band 2016 New York City Trip The Odem High School Band will travel to New York City, New York to perform as part at a DCINY sponsored performance in Carnegie Hall. Students will receive the opportunity of a lifetime to perform in one of the most famous concert halls in the world! Included in Trip: Roundtrip transportation via Air from San Antonio, TX to New York City, NY. Dedicated guide from Company Security Guard at Night Rehearsal on Day of Arrival (Saturday) Tentatively we will have a guest clinician to work with students Dress Rehearsal on the Stage of Carnegie Hall Concert Performance in Carnegie Hall Post-Concert Reception Ground Transportation in and around NYC. Guided walking tour of Central Park, 5th Avenue and Grand Central Terminal With sites to include*: The Dakota Strawberry Fields, Bethesda Fountain, Literary Walk, Belvedre Castle, Tavern on the Green Admission to Top of the Rock Admission to the NBC Studios Tour Admission to a Broadway Show (allotment of $90) Show Options TBD. Based on availability and rear mezzanine seating. Ferry Ride and admission to the Statue of Liberty and Ellis Island Visit to the 9/11 Memorial Visit to the National Museum of American Indian GTC Guided Tour Visit to some of Downtown New York s most famous sites. Including*: Battery Park, Chinatown, Wall Street, Times Square, Federal Hall, Little Italy, 9/11 Memorial, St. Paul s Chapel, Canal Street 4 night accommodations at a standard hotel property in New Jersey The hotel will have interior corridors, accommodations up to 4 in a room and other group friendly features. Included Meals Deluxe Continental Breakfast at the hotel each morning Dinner at Little Italy Italian Restaurant TBD Dinner at Ellen s Stardust Dinner in Times Square Price of Trip: The total price per student for this trip will be $2000/person. AirFare budget is $500 per person, and $1500 for everything else included. Chaperones prices will be similar but will be dependent on room occupancy for the final price. They will be approximately $1500-$1700 for their trip. All prices are dependent on Four Students per Room. Due to the nature of planning this far out prices will probably fluctuate some. We should have final total costs by around January of 2016.

2 Payment Due Dates: Date: Amount Due: Notes: October 2 nd, 2014 $120 Deposit Non-Refundable November 7 th, 2014 January 8 th, 2015 $100 February 5 th, 2015 $120 March 5 th, 2015 $120 April 2 nd, 2015 $120 May 7 th, 2015 $120 June 5 th, 2015 $120 August 6 th, 2015 $120 $120 Payment September 3 rd, 2015 $120 Last date to withdraw with only deposit held. October 8 th, 2015 $120 November 5 th, 2015 $120 December 3 rd, 2015 $120 January 7 th, 2016 $120 Students who are not within $150 of being up to date on payments as of this date will be cut from the trip. February 4 th, 2016 $120 March 3 rd, 2016 $120 April 7 th, 2016 $100 Students may join in on the trip until October 8 th, For any students joining in on trip after September of 2015 they will pay $2250 for the trip to cover the extra cost of adding late. Payment Methods: We will accept payments only via Personal Check, Money Order, Cashiers Check, or Credit Card Online Via CharmsOffice.com. No cash will be accepted.

3 Odem Bands Mr. Steven Rash Odem Band Director Office Phone: (361) ext Tentative Itinerary Saturday, June 11 th, 2016 ~3:00 am Students Arrive at Band Hall, Bags Inspected, Load Buses ~8:00 am Flight to New York City ~1:00 pm Flight Arrives at NYC Area Airport TBD Meet with GTC Representative near baggage claim. TBD Group loads transfer coaches and departs for Manhattan TBD Group arrives at rehearsal site ~7:30 pm Arrive at Hotel Dinner at Hotel, students relax at hotel for evening Sunday, June 12 th, :30 am Breakfast at hotel (included) 8:30 am Group loads transfer coaches and departs for Liberty State Park, NJ 8:45 am Group arrives at Liberty State Park, NJ 9:00 am Group loads ferry and departs for Statue of Liberty and Ellis Island 12:00 pm Group returns to Liberty State Park, via ferry and meets with tour guide. Lunch at own expense en-route to hotel 2:00 pm Group arrives back at the hotel and freshens up for Carnegie Hall Group loads coaches and departs for Carnegie Hall Dress Rehearsal at Carnegie Hall Performance at Carnegie Hall Reception Following Performance Group loads coaches to return to Hotel ~11:30 pm Students in room for night. Monday, June 13 th, :00 am Breakfast at hotel. 8:30 am Group loads coaches and departs for Manhattan 9:30 am Arrive at Battery Park, begin guided walking tour of Lower Manhattan: Stops include Castle Clinton, Wall Street (Federal Hall and NY Stock Exchange), Zucotti Park, St. Paul s Chapel. 11:00 am Walk to 9/11 Memorial 11:30 am Group eats lunch on own in Area. 12:30 pm Walk to Chinatown. En route the group will pass through NY s Government Center (site of the courthouses for numerous famous trials, film, and TV shoots) 1:00 pm Group arrives at Chinatown/Canal Street. Group given time to shop and explore in groups. 5:00 pm Group leaves for a restaurant in Little Italy for dinner. 5:30 pm Dinner at Italian Restaurant is served. 6:30 pm Dinner concludes, walk to motor coach. 6:45 pm Group loads coaches and departs for Times Square/Mid-Town Manhattan 7:30 pm Group arrives in Mid-town. Free time for sights and shopping in Times Square. 9:30 pm Group meets at designated location to load coaches and departs for the hotel. 10:15 pm Group arrives at the hotel for the evening. Continued!

4 Tentative Itinerary (Continued) Tuesday, June 14 th, :00 am Breakfast at hotel. 8:30 am Group loads coaches and departs for Manhattan. 9:30 am Group arrives at Rockefeller Center and is broken down into 2 smaller groups. 9:45 am Group 1 NBC Studio Tour Begins. Group 2 will have time to shop in the NBC Store until their tour time. 10:00 am Group 2 NBC Studio Tour Begins 10:45 am Group 1 Tour Concludes Explore immediate area 11:00 am Group 2 Tour Concludes 11:15 am Headcount, begin walk to Top of the Rock 11:30 am Group arrives and is admitted to Top of the Rock Tour (70 th Floor Views at top of Rockefeller) 12:45 pm Top of the Rock visit Concludes In groups for lunch on own 1:45 pm Group meets up and walks to Times Square 2:00 pm Group arrives and has free time in groups in Times Square 5:45 pm Group meets at Ellen s Stardust Dinner 6:00 pm Group is seated for Dinner. 7:00 pm Dinner concludes, group walks to the theater. 7:15 pm Arrive at the theater, check-in. 8:00 pm Group enjoys to be determined Broadway Musical 10:30 pm Show concludes, board buses to return to hotel. 11:15 pm Group arrives back at the hotel for the evening. Wednesday, June 15 th, :00 am Breakfast at hotel. 8:15 am Group checks out of hotel and begins loading luggage onto coaches. 8:30 am Group loads coaches and departs for Central Park 9:30 am Group arrives at Central Park West and meets local tour guide to begin walking and bus tour. Free time and lunch Load coaches and head to airport. Arrive at Airport. Flight to San Antonio, TX Drive home to Odem, TX Arrive home.

5 Odem Bands 2016 Trip Agreement My son/daughter (Printed Student Name) will be attending the Odem High School Band s June 2016 Trip to New York City, New York. I understand that after September 3 rd, 2015 the will be no refunds possible of any trip funds. Prior to that time only the amount above the initial deposit will be refundable. At no time shall the $120 deposit be refundable. I also understand that on the trip my child will be expected to follow all school and band rules, and that failure to comply may mean my student may be sent home at my expense. Further I acknowledge that the following payments are due by these dates: Date: Amount Due: Notes: October 2 nd, 2014 $120 Deposit Non-Refundable November 7 th, 2014 $120 Payment January 8 th, 2015 $100 February 5 th, 2015 $120 March 5 th, 2015 $120 April 2 nd, 2015 $120 May 7 th, 2015 $120 June 5 th, 2015 $120 August 6 th, 2015 $120 September 3 rd, 2015 $120 Last date to withdraw with only deposit held. October 8 th, 2015 $120 November 5 th, 2015 $120 December 3 rd, 2015 $120 January 7 th, 2016 $120 Students who are not within $150 of being up to date on payments as of this date will be cut from the trip. February 4 th, 2016 $120 March 3 rd, 2016 $120 April 7 th, 2016 $100 For any students joining in on trip after September of 2015 they will pay $2250 for the trip to cover the extra cost of adding late. That amount must be paid at a rate of $350/month until the trip account is caught up with the other students. This clause is mainly for new students to the district in Fall of Printed Parent Name: Parent Signature: Date:

6 Trip Sponsor Agreement Form I (Print Name) parent of (Print Students Name) would like to be a sponsor on the 2014 OHS Band Trip to New York. I understand that Mr. Rash will make the final choice of volunteers by November 1 st, I will pay $120 in deposit by that date. I also understand my rate will be slightly lower or higher than the students dependent on the number of sponsors that stay in one room. I further understand and acknowledge that Mr. Rash is responsible for the welfare of the students while on this trip and will do all that I can to help him make the trip a great experience for the students. Finally no sponsor shall be considered that has not successfully completed a background check form by this date. I understand I will also have to complete an additional one by October 1 st of 2015 to qualify again for the year of the trip. A clear head at all times is imperative while sponsors are responsible for student welfare. I agree that for the duration of the trip I will not consume alcohol or illegal substances at any time. Trip Cost: 4 Person Room: $1,700 3 Person Room: $1,750 2 Person Room: $1,850 1 Person Room: $2,200 I understand that I am responsible for making payments in a timely manner. I am bound by the same withdrawal conditions and dates as the students. All payments must be paid in full no later than April 7 th, I agree to the above conditions and would like to sponsor on the 2016 Odem High School Band Trip to New York, New York. Signature: Date: Address: Cell Phone: ( ) -

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