PEPPOL as driver for future eprocurement solutions

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1 PEPPOL as driver for future eprocurement solutions André Hoddevik Secretary General, OpenPEPPOL AISBL, Belgium Head of e-procurement unit, Department for public procurement, Agency for Public Management and egovernment (Difi), Norway

2 The PEPPOL project PEPPOL Vision To enable businesses to communicate electronically with any European government institution in the procurement process, increasing efficiencies and reducing costs. The PEPPOL (Pan-European Public Procurement On-Line) project ( ) was launched to address the key e-procurement challenges in Europe. It was jointly funded by the EC and a consortium of 18 government agencies from 11 European Countries under the CIP ICTPSP. After the successful finalisation of the project, OpenPEPPOL AISBL was established to ensure long term sustainability and governance of PEPPOL specifications and services.

3 PEPPOL edelivery network today Over 100 Access points in 16 European countries, Canada and USA 6 PEPPOL Authorities Page 3

4 The PEPPOL Interoperability framework Single Market II, Digital Agenda etc EC Communication on End-to-end e- procurement etc Directives 2014/24/EU, 2014/55/EU etc Member state legal requirements PEPPOL Transport Infrastructure Agreements European Interoperability Framework 2.0 PEPPOL BIS CEN WS Business Interoperability Interfaces On Public Procurement in Europe (CEN BII) CEN BII Profiles + PEPPOL business rules CEN BII Transactions Data Models PEPPOL business rules CEN BII syntax binding towards OASIS UBL (UN/CEFACT is an option, not implemented) PEPPOL edelivery network (OASIS BDXR TC)

5 PEPPOL network features Free to choose ANY Access Point (100+) in ANY country Sign ONE Agreement; Connect to ALL 1 Sender Prepare Address Registry SML SMP Capability lookup Receiver Process 4 Open FOURcorner model Exchange of PEPPOL BIS Documents between Access Points 2 3 NO ROAMING fees between PEPPOL Access Points Sender Access Point must send valid PEPPOL BIS documents Receiver Access Point receive PEPPOL BIS documents Page 5

6 PEPPOL for einvoicing

7 PEPPOL based einvoicing in Norway

8 Norwegian approach for einvoicing 1. Made einvoicing mandatory for public sector entities 2. Mandated use of standard national e-invoicing format (EHF), based on European standardisation (PEPPOL BIS) 3. On-boarded ERP vendors/invoice systems 4. Decided to use PEPPOL edelivery network for transport of einvoices 5. Established a national receive capability and address register = SMP/ELMA, also open for private sector 6. On-boarded access points through public sector demand 7. Encouraged market to establish web-portals for simplified e-invoicing from SMEs

9 jan.12 feb.12 mar.12 apr.12 mai.12 jun.12 jul.12 aug.12 sep.12 okt.12 nov.12 des.12 jan.13 feb.13 mar.13 apr.13 mai.13 jun.13 jul.13 aug.13 sep.13 okt.13 nov.13 des.13 jan.14 feb.14 mar.14 apr.14 mai.14 jun.14 jul.14 aug.14 sep.14 okt.14 nov.14 des.14 jan.15 feb.15 mar.15 apr.15 mai.15 jun.15 jul.15 aug.15 sep.15 okt.15 nov.15 des Norwegian einvoice receivers Private entities start to use PEPPOL Direktoratet for forvaltning og IKT

10 Norwegian einvoice receivers Public sector receivers 2% 2% is approx. 99% of all public entities Private sector receivers 98%

11 Aggregated transactions

12 Not only invoices Page 12

13 PEPPOL for esubmission

14 PEPPOL based esubmission in Norway

15 Alternative e-submission concepts One centralised solution with all needed functionality provided by Difi or other central entity Framework agreement with two to three service providers No central facilitating the market provides solutions Central facilitating the market provides solutions Direktoratet for forvaltning og IKT

16 Alternative e-submission concepts One centralised solution with all needed functionality provided by Difi or other central entity Framework agreement with two to three service providers No central facilitating the market provides solutions Central facilitating the market provides solutions Direktoratet for forvaltning og IKT

17 esubmission Contracting Authority Tendersystem or ERP/Office Reception (minimum) Safe storage Make tenders accessible after time limit Decryption Validation ID and signature Tender documents AP Doffin (TED) Notification XML SMP ELMA EHF PDF PEPPOL edelivery AP Economic Operator ERP/Office Submission (minimum) ESPD response Authentication Encryption ASiC container Integrity Non repudation Value added services

18 The Service Providers Toolbox European transport infrastructure (PEPPOL edelivery) Standardised format (BIS, EHF) with implementation guidelines and validators Authentication Norwegian central log-in solution to public services Connected to European STORK nodes ASiC archive Facilitating integrity Keeping the files together Confidentiality When encryption Public key is distributed with the tender documents ESPD service Translation of user interface Reference implementation of the data model Consultancy, guidance, piloting activities

19 Summary

20 Drivers for future eprocurement Efficiency gains better, more affordable and secure procurement processes Users of PEPPOL enabled solutions report efficiency gains and cost savings

21 Drivers for future eprocurement Mandatory or preferred use of electronic means through legislation Directive 2014/55/EU on einvoicing in public procurement Directive 2014/24/EU on public procurement Rules applicable to communication esubmission, Dynamic purchasing systems, Electronic catalogues, European Single Procurement Document PEPPOL specifications and services enables compliance with the public procurement and einvoicing directives

22 Drivers for future eprocurement Standards based end-to-end eprocurement information and business process driven CEN PC/440 on electronic public procurement (Follow up of CEN WS/BII) PEPPOL specifications are standards based and focus on end-to-end procurement processes

23 Drivers for future eprocurement The Digital Inner Market and enablers such as Connecting Europe Facility (CEF) Digital Service Infrastructures (DSI) eprocurement, einvoicing, edelivery, eid, esignature PEPPOL edelivery and einvoicing is already an integrated part of CEF DSIs for edelivery and einvoicing

24 Drivers for future eprocurement Freedom of choice of tools and service providers for buyers and sellers independent of each other market driven cross border and cross domain interoperability & «four corner models» lowering technical trade barriers The PEPPOL network implements the «four corner model» both technically and legally OpenPEPPOL AISBL is responsible for governance and future development of the PEPPOL network and specifications OpenPEPPOL enables cooperation between public sector entities, their private sector trading partners and the software/service industry supporting them both

25 Thank for your attention For more information: Web address: Web address:

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