SPED FINANCE STATEWIDE FIELD TEST OVERVIEW OF THE JUNE 1, 2016 DEADLINE. February 25, 2016

Size: px

Start display at page:

Download "SPED FINANCE STATEWIDE FIELD TEST OVERVIEW OF THE JUNE 1, 2016 DEADLINE. February 25, 2016"

Stephanie McKenzie
7 years ago
Views:

1 SPED FINANCE STATEWIDE FIELD TEST OVERVIEW OF THE JUNE 1, 2016 DEADLINE February 25,

2 June 1 Application This presentation is just an overview. An Instruction Guide will be released in March. The new June 1 Application deadline is for any educational facility receiving Title VI, Part B funds, section 611 and/or section 619 and State Preschool funds. This includes: School Districts Charter Districts State Agencies Educational Cooperatives 2

3 Spring School Board Meetings The June 1 deadline will require a spring School Board meeting for approval of the application and signature on forms. 3

4 June 1 deadline is for Title VIB, Federal and State Preschool The June 1, 2016 Application is for Title VIB both School Age and Preschool and State Preschool. The Application is based on the Preliminary VIB amount. June 1 application forms will be available on the Indistar/ACSIP web site March 30, When the June Application Parts I & II are completed by the district/co-op, the district/co-op uploads the application forms into the SPED folder(s) posted on Indistar/ACSIP before the June 1 deadline. After the upload is complete, districts hit the Submit button under the Submit Forms Tab. SPED Finance reads for accuracy and communicates to districts by concerning corrections. Districts should address corrections within a 48 hr. period, so as not to disrupt flow of funds. Corrections are ed to SPED Finance. Application approval must be completed before funds can be disbursed. 4

5 Preliminary Amounts For the Preliminary Regular Allocation amount only please refer to the following: FIN : School Age Preliminary Allocations FIN : Federal Preschool Preliminary Allocations FIN : State Preschool Preliminary Allocations 5

6 June 1 Application is uploaded in Indistar/ACSIP The completed June 1 Application Parts I & II must be scanned, uploaded then submitted into Indistar/ACSIP in the appropriate SPED folder before the June 1 deadline. Districts and Co-ops must obtain an Indistar/ACSIP password in order to be able to participate. Federal Programs has been using Indistar/ACSIP for the past year. Districts should already have a password. Please check with your Federal Programs person. Educational Cooperatives will receive passwords from SPED Finance. 6

7 Districts/Co-ops can log-in with a temporary test-site password 7

8 TEST SITE Log-in: ardistrict Password: ardistrict THIS IS A TEST SITE FOR TRAINING PURPOSES. Do not upload district information into the test site. 8

9 My Dashboard After logging in with the temporary test-site password. My Dashboard shows several tabs and the Document Upload icon. 9

10 June 1 SPED forms located under Complete Forms tab 10

11 Application Forms are uploaded before June 1,

12 Upload to Appropriate Folders 12

13 Submit Form Tab When districts have completed the upload of the Parts I and II of the June 1 Application, districts will need to click the submit button for SPED under the Submit Forms Tab. This sends an to SPED Finance that the district has uploaded the application. 13

14 June Review of Applications The purpose of the June 1 Application is to approve the grant application in order for funds to be disbursed. SPED Finance staff review applications during the month of June. A short turn around period for district /co-op corrections is key. Districts must reply no later than 2 days after receiving a correction request with all corrections and documents completed. Corrections are ed to SPED Finance. 14

15 Application Approved When a district has an approved application, ADE Finance is notified of approval for fund disbursement. 15

16 SPED Finance Timeline DEADLINE DATE REQUIRED FORMS DOCUMENTATION JUNE 1, 2016 VIB Budget Narrative Review/Approval form from APPLICATION PARTS I & II VIB Request for SPED Finance UPLOADED AND SUBMITTED IN bus/construction forms INDISTAR/ACSIP Application signature sheets PSPS form (if applicable) CEIS form (if applicable) MOE Intent OCT 1, 2016 Request and Report forms COGNOS budget report FIRST AMENDMENT AFR MOE data in MYSPED SPRING AMENDMENT, 2017 Request forms COGNOS budget report Amend APSCN for final allocation amounts END OF YEAR 2017 Amend APSCN for closing of year Request and Report forms COGNOS budget/afr reports 16

17 October 1, 2016 APSCN cycle 1 Fall Amendment The October 1 deadline looks much the same as past years. October 1, 2016 will be the submission deadline for the APSCN cycle 1 pull using the carryover and preliminary amounts announced by Commissioner s Memo. This is an amendment to the June 1 approved application. SPED Finance will review State/Local, VIB, Medicaid and ARMAC, as well as, Preschool budgets. FY 1617 Request forms are due for Equipment purchases and FY 1516 Report of Equipment Purchased forms are still required. Bus forms and Construction/Renovation forms are still due before October 1. The AFR MOE data is due October 1 in MYSPED. There is no longer a Budget Checklist. 17

18 Reminders and Announcements SPED Finance posts reminders and announcements on the MYSPED log-in page and on the Indistar/ACSIP Bulletin Board. Please make this a part of your weekly regiment to check for notices. 18

19 Training Materials Training materials for the June 1 Application will be posted on the web-site. 19

Using the jmrdesign Service Desk

Using the jmrdesign Service Desk The jmrdesign Service Desk provides supported client users with a more comprehensive resource and easier to use interface. The jmrdesign Service Desk is designed to increase the efficiency and reduce the