PRINCE2 vs PMBOK: Friend or Foe?

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1 APMG-International Webinar PRINCE2 vs PMBOK: Friend or Foe? Tuesday 18 June 2013 / 10:00 EDT (New York, US) Presented by Julie Grabb, J.A.G Associates & Advantage Learning

2 Agenda Welcome & introduction David Smyth, Marketing Manager - Canada APMG-International PRINCE2 vs PM BOK: Friend or Foe? Q&A Julie Grabb (J.A.G Associates in association with Advantage Learning) More Information Close

3 About APMG-International Global Examination & Accreditation Institute Official accreditation/qualification body for Best Management Practice PPM portfolio Extensive portfolio of professional management qualifications 350+ Accredit training (ATO) and consulting (ACO) organizations with approved trainers and consultants Certify examination candidates; exams per month HQ in UK; operational offices or formal representation in 12 countries Full details at

4 Your presenter Julie Grabb Experienced Project Management consultant and trainer with over 20 years of experience in both public and private sectors Veteran of over 400 classroom deliveries on variety of project management topics First PRINCE2 Approved Trainer (APMG) in Canada (certified 2009) PMI PMP (2001) On the faculty of the Schulich School of Business Masters Certificate in Project Management /

5 WOULDN T IT BE NICE: Let the Project Manager Manage. Specific definition of what the Executives & other key stakeholders are responsible for. No weekly team status meetings. No monthly steering committee meetings. Give me some wiggle room in the plan. Periodic review of the continued viability of the project. A detailed definition of how to document and build QUALITY into my project plan. A list of document templates and definitions of what should be in them & where the information comes from.

6 BASICS PRINCE2 is generic: Developed by OGC in UK Applicable to any type of project / scalable International situation: In 59 countries In Canada: since 2007 over 3300 examinations

7 What is PRINCE2? PRINCE2 = PRojects IN Controlled Environments Is a structured method for effective project management. Key Principles: Regular review of progress against the Business Case. Management by Exception. Controlled start, middle & end. Manage one stage at a time. ref: Managing Successful Projects with PRINCE2

8 Why PRINCE2 when there is PMBOK? Section 1.1 (ref: PMBOK 5 th Edition) This standard is a guide rather than a methodology. One can use different methodologies and tools (e.g. Agile, waterfall, PRINCE2) to implement the project management framework. the PMBOK Guide is neither a textbook, nor a step-by-step, or how to type of reference PMI Today, Feb 2006 Section Project Management Office (ref: PMBOK 5 th Edition) A primary function of a PMO Identifying and developing project management methodology, best practices and standards.

9 BUSINESS CASE PMBOK Section (5 th Edition) Acknowledges the existence of a business case as input to developing the project charter Expanded definition of the sources of a business case Initiation starts after the business case has been accepted. In the early stages of the project life cycle, periodic review of the business case by the sponsoring organization also helps to confirm that the project is still aligned with the business case. PRINCE2 Starts with a project mandate and creates the outline business case as part of the project brief. Business case approved by the Project Board as part of the P.I.D. in Approving the Project. Business Case is a key project control document at the end of each stage.

10 PMBOK 5 th Edition: PHASES / STAGES Section 2.4 Project life cycle overview The project life cycle is a series of phases that a project passes through from its initiation to its closure A life cycle can be documented within a methodology. Section Project Phases Are a collection of logically related project activities that culminates in the completion of one or more deliverables. End of a Phase Transfer or hand-off of the work product produced as the phase deliverable. Reassess the activities underway and to change or terminate the project if necessary.

11 PHASES / STAGES PRINCE2: Project life cycle (technical stages) Technical stages can coincide with the management stages of P2 Can overlap Management Stages Are partitions of the project with management decision points. Cannot overlap Contains specific products to be produced End of a Stage Reflect back on the status of the current stage. Plan in detail the next management stage. Specifically reviews risks & issues. Specifically reviews & updates the business case & viability.

12 PMBOK SAYS: VS PRINCE2 DOES: Tolerances (specified range of acceptable results) and control limits (that identify the boundaries of common variation in a statistically stable process or process performance). ref: PMBOK 5 th Edition Section 8.3 Control Quality The quantified description of acceptable variation from a quality requirement. ref: PMBOK 5 th Edition Glossary the permissible deviation above and below a plan s estimate of time & cost without escalating the deviation to the next level of management. Separate tolerance figures should be given for time and cost. There may also be tolerance levels for quality, scope, benefit and risk. Tolerance is applied at project, stage and team levels. ref: Managing Successful Projects with PRINCE2 - Glossary

13 PMBOK SAYS: VS PRINCE2 DOES: Project Org Charts part of HR plan A graphic display of project team members and their reporting relationships Project Stakeholders & Governance (Section 2.2) Roles & Responsibilities the following should be addressed when listing the roles & responsibilities needed to complete a project. (Section ) Project Board specifically defined roles and responsibilities includes business, User & Supplier interests ref: Managing Successful Projects with PRINCE2

14 PMBOK SAYS: VS PRINCE2 DOES: Acceptance Criteria A set of conditions that is required to be met before deliverables are accepted. Quality Metrics A description of a project or product attribute and how to measure it. ref: PMBOK 5 th Edition Glossary Acceptance Criteria - A prioritized list of criteria that the project product must meet before the customer will accept it. Quality Criteria- A description of the quality specification that the product must meet and the quality measurements that will be applied by those inspecting the finished product. ref: Managing Successful Projects with PRINCE2

15 PRINCE2 enhances Quality Description of the Quality Management Strategy. Provides a roadmap to building quality into your project. Definition of what to include in: Customer quality expectations Acceptance criteria Definition of info to include in each product description: Quality criteria Quality method Quality skills/responsibilities Inclusion of quality definitions at all plan levels and in the authorization of work packages to a team manager. So that all can be included in the plans at the appropriate level.

16 Scope & Context of PRINCE2 Expectations Programmes Tools Techniques People Mission Project Strategy Operations Benefits Configuration Management PRINCE2 Business Crown Copyright 2005 Reproduced under licence from OGC

17 PRINCE2 Processes Crown Copyright 2009 Reproduced under licence from OGC

18 PRINCE2 Themes PROJECT ENVIRONMENT Change Progress Business Case PRINCE2 PROCESSES Risks Plans Organization Quality PRINCE2 THEMES PRINCE2 PRINCIPLES Crown Copyright 2009 Reproduced under licence from OGC

19 Influences on the tailoring environment Multi-organization External customer/supplier Corporate standards Within a programme Organization maturity (e.g. centre of excellence Terms and language Geography Organization culture Project priority etc. Scale Solution complexity Team maturity Project type and lifecycle model etc. Environmental factors PRINCE2 principles Project factors Tailor Adapt the themes (through the strategies and controls) Revise terms and language Revise Product Descriptions for the management products Revise role descriptions Adjust processes to match the above Record in the Project Initiation Documentation Crown Copyright 2009 Reproduced under licence from OGC

20 Structure of the PRINCE2 Training Pre-course reading & questions FOUNDATION: (1 hr 75 questions) 3 days + Wed afternoon EXAM pass = 50% Tests knowledge of Prince2 PRACTITIONER: (2 ½ hr 80 marks) Thu Practitioner Practice Fri Practitioner exam pass = 55% Evenings: homework! 59 PDUs for the full Practitioner course

21 QUESTIONS & ANSWERS

22 More Information APMG-International website: PRINCE2 Official Website Best Management Practice portfolio Advantage Learning J.A.G Associates

23 Thank you for attending. International Find out more about us at our website: International

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