g the Impossible, Possible ud and Records Management

Transcription

1 g the Impossible, Possible ud and Records Management 4, Digital Government Institute s, Records & Information Management Conference & Expo y: Art Bellis VP Sales & Alliance, Gimmal

2 mpany Overview From PLANNING Services to DEPLOYMENT of Gimmal Software and long-term SUPPORT al ISV quartered in Houston TX. ded in 2002 t

3 hat is Cloud Computing n common usage, the term "the cloud" is essentially a etaphor for the Internet. arketers have further popularized the phrase "in the loud" to refer to software, platforms and infrastructure tha re sold "as a service", i.e. remotely through the Internet he major models of cloud computing service are known a software as a service, (SaaS) Multi Tenant platform as a service (PaaS) Private Cloud infrastructure as a service (IaaS) t

4 vors of the Cloud ublic Cloud SaaS Providers ulti-tenant -multiple clients share the same instance t

5 vors of the Cloud rivate Cloud IaaS Providers rivate Cloud provides unique instance per client with nique SLA s S Government has qualification criteria through EDRAMP t

6 ral Mandates Driving US Agencies MB & NARA PortfolioStat Cloud First Directive Audit Readine rmanent records be managed in l format by l must be ged in electronic at in a RM system 16. itly require that ies must porate RM rements when g to cloud-based es or storage ons. Requires all agencies Requires that all Mandates that al to reduce duplicative agencies move new IT organizations be solutions and systems to the cloud if audit ready by modernize business possible, to lower Must be able to processes to improve operating costs and to financial audit pr the way government consolidate for all financial works. applications transactions and management Driving Consolidation Driving Cloud Driving Accounta g Core Records t

7 ow do we get there? t's standing in our way?

8 recast is.scattered Clouds 0Million s of Office productivity in loud esents only 8% INHIBITORS Security compromised Compliance Regulatory Data Sovereignty ediscovery costs Of the market Gartner, New Developments in the Cloud Office System Market - May, 2013

9 Infor hat are your plans to leverage the ud? ponsibility for Cloud Governance remains at home Source: Forrester, Global SharePoint Usage Online Survey, August 2012

10 t is driving USERS to the Cloud? People will do anything to avoid complexity SharePoint s rapid adoption was predicated on it s ease of use B IT decided it was time to CONTROL the situation Thus we now have shadow IT happening, further complicating our job of governing our content against policy

11 nderstand your Information Lifecycle Hold Temporary In-Progress Final Archive Disposition (Destroy or Archive)

12 What is the most important thing to know when deploying or migrating to the Cloud? Active Inactive Delete at

13 Cost/GB: $2 Storage to $8 Zetabytes by % Data Documents Records Paper Transaction Web Blog Wiki Social Mobile to $0.02 Cost to manage it:$5 needing security that is not protected IDC, The Digital Universe - December, 2012)

14 ess Legacy Content Before Migrating Volume to Increase Relevance and Lower Costs Migrate High Value Content & Records Volume Relevance Eliminate Rot

15 al Examples of Content Assesments

16 Using an Information Management Approach When Moving to the Cloud What are the Option?

17 hat is Information Records Management? Information Governance, Lifecycle & Records Management People Process Technology it s a STRATEGY

18 tion 1: Move Existing Technologies ke existing platforms and move them to a cloud-base rastructure (IaaS) ords Content Records Content

19 tion 1: Evaluation

20 tion 2: Replace existing with Cloud elect replacement systems with like functionality with loud option ould be IaaS, PaaS, or SaaS ords Content Records Content

21 tion 2: Evaluation

22 tion 3: New Information Management Strateg ords Content

23 tion 3: New Information Management Strateg on t focus on RM as a silo on t focus on Technology oncentrate on: how users interact with information Make Compliance a foundation of information worker processes Ubiquitous access and processing Incorporate governed flexibility Incorporate transparent compliance Leverage information

24 tion 3: Evaluation

25 Leverage streamlined systems where end-users can exi in the UI of their choice People Centralize administration to make the most of human resources and reduce training costs Automate functions to reduce the burden on users and the risk of human error

26 Connect systems and drive efficiencies reducing the time & cost spent through process optimization Process Leverage multiple data sources and gain more value fr new and old content Provide ubiquitous information management platform that removes content & record silos

27 Consolidate numerous content systems for reduced infrastructure costs and centralized management echnology Provide integrated business systems to better leverage data and further mitigate organization risk Use Technology to enforce policy in a consistent mann and reduce information glut

28 What trends to we see in the market

29 nsider an Ascent to the Cloud CLOUD HYBRID ON PREMISE

30 st are Looking Hybrid Cloud Collaboration, , Unified Communications and Social in t Cloud Final Content & Records saved SharePoint, either On-Premise Private Cloud Policies Managed by SharePoin Retention & Disposition in SharePoint Private Cloud On-Premise

31 w an Information Lifecycle helps in the Cloud Content can resid the proper cloud based on the stag the lifecycle Content can automatically cha location based on lifecycle state cha All content is gov by policy and discoverable

32 p 1: Cloud-Based Solution Addresses NARA Mandate in Cloud Records saved in SharePo Policies Managed by SharePoin Retention & Disposition in Shar Private Cloud On-Premise

33 mmal Future Direction/Policy Hub nage Policies from gle logical location blish to SharePoint, hange & Social port across targets position across targets

34 mmal Software ntent Consistency Lifecycle Control DoD Certified Records Management for SharePoint For Electronic and Physical Records Content Archiving an Interoperability for S on SharePoint Phone Providing Bringing Information People, Process Manageme & Techno for Together Everyone Tablet t

35 Questi

36 Art act Gimmal.com

37 Thank You