EXHIBITOR MANUAL. Organizer: Crocus Expo IEC

Transcription

1 EXHIBITOR MANUAL 12 th International automotive exhibition August 25-28, 2016 Crocus Expo International Exhibition Center: Mezhdunarodnaya 16, P.O. box 92, Krasnogorsk , Krasnogorsk area, Moscow region Myakinino metro station Organizer: Crocus Expo IEC 1

2 DEAR EXHIBITORS! We are pleased you have taken the opportunity to present your goods and services at the 12 th International automotive exhibition InterAuto. We are very pleased to offer our assistance in organizing your exposition. The present Exhibitor s manual will help you to plan your activities and to achieve the goal you pursue by participating in the exhibition. To avoid unnecessary troubles, please study it thoroughly and follow the instructions stated hereby. Please be aware of the information submission deadlines, it will allow us to meet your orders in due time. NOTE! Please provide this Manual to the departments or representatives of your Company responsible for exhibits delivery, stand design and construction. Should you have any questions, don t hesitate to contact us: INTERAUTO 2016 EXHIBITION MANAGEMENT OFFICE Phone/fax: +7 (495) Serguei Shkambarny Anna Gromova Elena Guskova Maria Vasilkina Andrey Korovkin shkambarniy@crocus-off.ru gromova@crocus-off.ru guskova@crocus-off.ru vasilkina@crocus-off.ru korovkin@crocus-off.ru SEE YOU AT THE EXHIBITION! 2

3 CONTENTS: 1. General Provisions. Exhibition regulations and instructions p General Information p Stands: 3.1. Space Only Site p Standard Stand p Standard stand equipment and samples p Additional equipment and services p Advertising in the show catalogue p Passes to loading/unloading area p Procedure of entering Crocus Expo IEC p Forms according to Exhibitor manual p

4 All Application forms can be downloaded from the official website of the Exhibition (Exhibitor section): All application forms (but form 5 to be arranged against arrival) should be submitted to the Exhibiton management office before July 1, Application forms according to the Exhibitor manual: Form 02 Standard stand Form 03 Additional equipment Form 04 Catalogue entry (English and Russian versions, electronic format only) Form 05 Exhibits and equipment entry and removal Form 06 Advertising in the official show catalogue Application forms according to Services Guide for services provided by the IEC Crocus Expo: Order 01 Advertising services Order 02 Phones installation Order 03 Stand cleaning Order 03A Exhibits and equipment wiping Order 04 Suspension of light structures Order form 04 Suspension of light structures Order 06 Transportation and logistics services Order 07 Conference halls lease (Pavilions 1 and 2) Order 08 Conference halls lease (Pavilion 3) Order 9 Overtime at set up and dismantling periods Order for services provision for services outside above mentioned (individual guard and Internet) SHOULD YOU HAVE ANY QUESTIONS RELATED TO EXTRA EQUIPMENT FOR STANDARD STANDS PLEASE CONTACT: Artem Taran +7 (910) taran@crocus-off.ru 4

5 GENERAL PROVISIONS EXHIBITION REGULATIONS AND INSTRUCTIONS The definitions of the Manual have the following meanings: Event Participants organizers, exhibitors and other events participants, as well as stand constructing agencies contracted by the Event Participants; Exhibitor legal or physical person contracted participation in the Event for the Exhibitor s employees work at the exhibition/fair and/or exhibits demonstration (goods and services); Exhibition Management Office persons authorized by AO CROCUS for organization and holding of exhibitions; Service centre Crocus Expo subdivision located in the lobby of the pavilion aiming to render day-today services for exhibition participants; Exhibition stand a structure installed within contracted space on the Exhibition site and designed for exhibits placement and relevant Exhibitor s work; Unequipped exhibit space a space located on the Exhibition site contracted between the Exhibitor and the Organizer intended for an exhibition stand, exhibits, exhibition and other relevant equipment installation; Standard stand an exhibition space contracted between the Exhibitor and the Organizer equipped with standard exhibition elements; AO CROCUS Joint Stock Venture CROCUS INTERNATIONAL; Crocus Expo Krasnogorsk subsidiary Crocus Expo of the Joint Stock Venture CROCUS INTERNATIONAL Exhibition Centre Crocus Expo International Exhibition Centre. Stand-attendants. Only employees and official representatives of the Exhibitor are authorized to work at the Exhibitor s stand. All stand-attendants must have Exhibitor badges issued by the Exhibition Management Office. The Exhibitor badges are individual and shall not be handed over to another person. Working at the Exhibition. Compliance with labour and fire safety regulations constitutes an integral condition of participation in the Exhibition (please study carefully Safety and Fire Regulations, pages 7-8 herein). Exhibitor s representatives are fully responsible for compliance with the regulations stated hereby. Non-compliance with these regulations could result in unilateral termination of the contract by the Exhibition Organizer. Funds paid by the Exhibitor shall not be returned. In the course of promotional actions at stands with the use of audio and video appliances the level of noise should not exceed 75 db. In case of complains on high level of noise the Exhibition Organizer reserves the right to disconnect the source of noise upon verbal warning. Exhibitors are entitled only to holding events approved by the Exhibition Organizer. The Exhibition Organizer is entitled to revoke the approval at any time and demand abolish of the event in case of violations of the Exhibition terms and in case the event attracts visitors in excess in the hallways or if other exhibitors are being annoyed or if the event is not included into the official calendar of events of the show. Advertising materials. Exhibitors are allowed to distribute printed advertising materials or hold any advertising actions only at their stand area. Exhibitors shall arrange their activities so as not to block main passes and endanger or infringe the rights of the Exhibitors and visitors. It is strongly prohibited to place advertising materials of the outside events, organizations, institutions, firms and companies not participating in the Exhibition within the exhibition grounds. If the above-mentioned condition is violated, the Exhibition Organizer reserves the right to apply fine sanctions including stands shut-down. In that case neither compensation will be paid nor funds paid by the Exhibitor as a participation fee will be returned. Aisles and stands blocking. Any promotional activity leading to blocking of aisles and impeding access to stands, shall be suspended for a period of time advised by the Exhibition Management Office. To ensure safety and comfort of visitors, the Exhibitors shall provide a sufficient space at their stand area. Damage to property. Exhibitors shall bear responsibility for any damage caused to floor, walls, pillars, stand equipment or property of other Exhibitors. Exhibitors shall not use paints, lacquers or any sticky substances for floor, walls, pillars or stand equipment covering. Insurance. Exhibition Organizer shall insure with Ingosstrakh Insurance Company, the civil liability of the Exhibition Organizer as well as the civil liability of the Exhibitor against damage or harm caused to health and/or property of the third parties, including Exhibition Organizer, exhibitors and visitors. The Exhibitors shall insure individually against other risks, including insurance against loss or damage due to the Exhibition cancellation, loss or damage of the exhibits or other properties of their stands area. 5

6 Exhibits attendance and transportation. Exhibits shall be installed by the Exhibitor. Exhibits shall be delivered by trucks upon presentation of gate passes issued by the Exhibition Organizer upon Exhibitors request. Exposition set-up must be completed by 10:00 a.m. on August 25, 2016; otherwise the uninstalled exhibits and equipment could be removed to storehouse at the Exhibitor s expense. Exhibitors are responsible for exhibits attendance and cleaning of the stand areas. Exhibition Organizer is responsible for cleaning of the aisles. Exhibits shall not be removed or packed before the official close of the Exhibition; otherwise no removal permit will be given to the Exhibitor by the Exhibition Organizer. Exhibitors are not allowed to display goods, which might constitute a danger to people, do not correspond with the Exhibition subject or do not belong to the Exhibitor. Exhibits loading and unloading. To enter the exhibition-site and to deliver exhibits into the exhibition hall, the Exhibitor shall write a letter asking a permission to enter. The letter shall be presented to the Crocus Expo Service Center in four copies, signed and sealed by the authorized representative of the Exhibitor s company, enclosed with the list of exhibits delivered. On the basis of the letter, verified by the Service Center stamp (ENTRY IS PERMITTED), the Hall Manager issues one-pass exhibits entry permission and the security guards allow access to the exhibition hall. All handling operations at the Crocus Expo grounds are to be carried out exclusively by the Crocus Expo. To remove the exhibits, the Exhibitor shall present one copy of the entry permission letter verified by the Service Center stamp (REMOVAL IS PERMITTED) to the security guards. It is strictly prohibited to store empties inside the exhibition hall and in the aisles. Apply to your forwarder services or transportation department services to arrange the storage of empties. USAGE OF EXHIBITOR S OWN CRANES AND HANDLING EQUIPMENT IS PROHIBITED! Passes to loading/unloading zones are chargeable in accordance with clause 6.7 of the Services Guide for services provided during holding events at the Crocus Expo IEC. Exhibition space not occupied by the Exhibitor. The Exhibition Organizer reserves the right to use the exhibition space leased to but not occupied by the Exhibitor till the end of the exhibition set-up period. Extra time for exhibits installation / dismantling. At the Exhibitor s request and expense the Exhibition Organizer can prolong the exhibition hall working hours during installation/dismantling period. If you need extra time, please contact the Exhibition Organizer. The amount of extra payment is based on your stand space and time of prolongation. Drink receptions during non-working hours. No drink receptions are allowed in the exhibition hall after the end of the Exhibition working hours. All exhibitors shall vacate the exhibition hall within 30 minutes after the end of the Exhibition working hours. Security. The Exhibition Organizer provides twenty-four-hour security for the duration of the Exhibition, but is not responsible for the safety of the exhibits. The overnight security during Exhibition period is provided from 08:00 p.m. till 08:00 a.m. To order individual security for your stand, please contact the Exhibition Organizer. No security guards of your own are allowed to stay in the exhibition hall overnight. To order an individual security, please draw up an application in due time or else order it on-site in the Service Center. The Exhibition Organizer is not responsible for loss or damage of the exhibits or other material valuables of the Exhibitor, as well as for any injury or damage caused to health the Exhibitor s employees, unless occurred through a direct fault of the Exhibition Organizer. We strongly recommend you to order individual security at your stand or to arrange for an all-time attendant. Exhibition goods delivery and customs clearance. DHL Logistic LLC (office in Crocus Expo IEC) Tel.: +7 (495) , fax: +7 (495) , website: Elena Malyugina, Head of Trade Fairs & Events Russia tel.: +7 (915) , Elena.Malugina@dhl.com Alexey Ampar, Coordinator Trade Fairs&Events tel.: +7 (910) , Alexey.Ampar@dhl.com ООО CROCUS LOGISTIC (customs representative) Mezhdunarodnaya 18, Krasnogorsk, Moscow Region, Russia, Crocus Expo IEC (Pavilion I, offices 201 and 211). Phone: +7 (495) , Olga Larionova, Director General mobile phone: +7 (916) , larionova@crocusterminal.ru Irina Faevskaya, Deputy Director mobile phone: +7 (905) , cl-fia@crocusterminal.ru. 6

7 EXPOTRANS SPA SALES IN ITALY Via Portuense 1555, Rome Italy Website: Daniele Bergonzoni Tel.: Cell phone (Russia): Cell phone (Italy): Mirella Giardina DID.: Tel.: EXPOTRANS LLC (Russia) Moscow, Antonova-Ovsienko15/4, office 102. Phone: +7 (495) Website: Olga Serzhantova, Director General Mobile phone: +7 (903) Evgueny Mylnikov, exhibition related cargos Cell. Phone: +7 (903) ADEFA OOO Crocus Expo IEC, Pavilion 1, office 210 Tel.: +7 (495) , fax: +7 (495) Vladimir Bormatov, Director General tel.: +7 (985) , Anton Popov, Head of logistics department tel.: +7 (903) , HANSA-MESSE-SPEED GmbH Bornberg 94, Wuppertal, Germany. Tel.: , fax: , Jörg Kessenbrock, General Director Tel.: , Elena Paule, Business Development manager Russia and CIS Tel.: , cell phone: , Zbigniew Pluta, Area manager Russia and CIS Tel.: , cell phone: , Eduard Altergott, Department manager Tel.: , cell phone: , HMS Expo LLC (Russia) Crocus Expo IEC, Pavilion 1, office 109 Anna Akimova, General Director Cell phone: +7 (916) , Anton Vazimov, Commercial Director Cell phone: +7 (968) , Overall floor plan of the fairground and stand construction. The stands are allocated by the Exhibition Organizer according to the principles and concept of the show, outward appearance, convenient navigation both for the Exhibitors and Visitors. Due to it the Exhibition Organizer reserves the right to conduct modifications of a stand layout and design. Minimum stand space is 9 sq m. Stands construction for the events organized by the Crocus Expo shall be carried out by BuildExpo LLC. Construction of non-standard stands shall be carried out on the basis of special Agreements. Any external agency contracted by the Exhibitor shall sign an Agreement with BuildExpo LLC. not later than 5 working days prior to the Exposition set-up, as well as to follow the General Terms of Holding an Exhibition, Fire Safety Instruction, Electrical Works Regulations and other instructions effective at the Crocus Expo IEC. For detailed information related to stand construction please visit website No part of the stand structure, banners or exhibits shall exceed the boundaries of the space contracted; otherwise the Exhibitors will be forced to dismantle these parts at their own expense. The Exhibitors shall vacate and restore the indoor and outdoor exhibition space rented at their own expense not later than the end of the dismantling period. Acceptance/transfer of the indoor and outdoor exhibition space rented shall be authorized by an Act signed by both parties. Exhibitors shall refund damages caused to exhibition and storehouse premises, stands, electric network, water supply and sewage systems and other EC properties. 7

8 Exhibitor s telecommunication and audio-, video-equipment application rules. Exhibitor s telecommunication and audio-, video-equipment (plasma panel, projecting facilities, audio amplifiers, etc.) application shall be allowed only if approved by the Audio and Video Facilities department. The inspection of the Exhibitor s equipment costs 44 EUR. Permission for usage of presentation devices and equipment in conference halls Crocus Expo IEC (projector, audio amplifiers, simultaneous interpretation, plasma and LED screens) costs 176 EUR (per exhibitor). Suspended structures. Exhibitors are allowed to fix light, advertising, audio-, video and other equipment to the frame structure of the exhibition halls. To suspend the above stated equipment the Exhibitor shall submit an application prior at least 14 calendar days the overall exhibition period, drawn up in conformity with a set form, and equipment disposition layout to the Exhibition Management Office for approval. The Layout should specify: composition drawing; number of composition elements, composition overall weight and weight of each element; equipment suspension points on the girder frames layout; applied materials ecological certificates, fire safety documentation; equipment electric and sound power; equipment mounting and dismantling time schedule. Load-carrying capacity of 1 frame structure 900 kg, with distributed load 75 kg on 1 power pack. Cable hoists, chain hoists, chains and wire rope cables without engineering certification are not allowed. Equipment mounting (elevated works) shall be executed only the KONTA company provided the Layout is approved by the Exhibition Management Office. Konta contacts: Sergei Khrabrov, +7 (916) (mobile phone) Crocus Expo IEC contacts (administrative building, Pavilion 3, Entrance 1, ground floor lobby, office 107 or 112): Anatoly Kalinin, +7 (916) (mobile phone). If the Layout is not approved or changed in the course of mounting, the works will be interrupted until all the detected violations are eliminated. Safety and Fire Regulations. All types of engineering services (i.e. electrical works, water and compressed air connection etc.) are provided only by the IEC Crocus Expo attendants. During Exhibition set-up period it is allowed to use portable electrical tools connected to mobile electric boards. Electric equipment and cables applied for electrical installation works shall meet Russian safety standards. A free access to electrical-junction devices shall be kept free. The display stand shall be constructed within the space contracted by the Exhibitor. Aisles shall be kept free from equipment, empties and construction waste. To perform painting the floor surface and hall walls adjacent to the stand shall safely covered with polyethylene film or any other cover material. to: During Exhibition set-up and dismantling periods the Exhibitor (or stand constructing agency) engage themselves remove empties, package materials to specially assigned place, construction wastes to storage bins; restore the floor surface and building structure if damaged; comply with load-carrying capacity norms. When applying for participation in the Exhibition, the Exhibitor should inform the Exhibition Management Office of exhibits with negative stability or specific manner of fastening, or if the equipment doesn t meet load-carrying capacity norms, and obtain a permit for exhibits installation. It is strongly prohibited to: construct display stands within immediate proximity to stable electric boards, fire cabinet, telecommunication closets and other engineering facilities; change electrical circuit scheme during set-up period without approval, apply undeclared electrical appliances; unauthorized connection to electric power, water and compressed air supply mains, turn on the water and compressed air tap, electric distributing electric switchboard; relocate, move, break down, dissemble stable and mobile electric switchboards and connect electric appliances; fix stands elements to steel structures and wall panels of the exhibition halls with the use of hardware and adhesive tape, to loor (asphalt pavement) using hold-down bolts; use woodworking and polishing tools not equipped with dust collecting bags; 8

9 use metal-cutting tools without firing work permit; use pressure tanks without engineering certification; apply paint, dope, glue or other hard-to-remove adhesive substances to floor surface and asphalt pavement; drill holes in building structure, walls, floor surface and asphalt pavement. Exhibitors and their authorized representatives are responsible for observing fire regulations during Exhibition period (including set-up, open days and dismantling). Equipment and materials applied for stands construction and design shall be certified. Width of aisles in the exhibition halls shall be not less than 3 m, spacing between the exhibits and equipment not less than 1 m. Carpets, carpet strips and other coverings shall be safely fixed to the floor. Temporary storage of combustible wastes and empties in the exhibition halls are not allowed; disposable containers shall be utilized; returnable containers shall be stored at warehouse. Closed-space display stands shall be equipped with automatic fire alarm detectors connected to Central Alarm Station. In the EC premises it is strongly prohibited to: apply flammable stand constructing materials not treated by fire-retarding composition; apply household electric extension cord, substandard (home-produced) appliances; install projectors and border lights within 0.5 m to flammable constructions and sprinkler system distributors; wrap electric lamps in paper, textile or other flammable materials; apply organic glass, polystyrene and other flammable materials for light diffusers; block access to automatic fire alarm system, indoor fire hydrants and fire-extinguishers; install and use tanks with fuel gases; demonstrate exhibits applying open flame; cause damage to sprinkler distributors; smoke in areas unprovided for smoking (smoking is only allowed in smoking areas); carry out hot works (i.e. welding, brazing, metal-cutting etc.) without approval of the Crocus Expo authorities; All other issues not regulated by the present Instruction, arising during the Exhibition installation period (as well as exhibition days and dismantling periods) shall be settled on-site with the EC authorities. If the Exhibitor violates the requirements of the present Instruction, the EC administration is authorized to demand the Exhibitor s stand to be dismantled. Additional services. Crocus Expo IEC renders various additional relevant services to exhibitors. An organizer can enter into additional agreements to the contract provided an order for a service is submitted before July 1, For detailed information about the services and the list of available services please visit the official web site of the fairgrounds at: The organizer strongly recommends consulting specialists at relevant departments of the exhibition centre. Please be informed that required additional services can be ordered directly at departments below. INFORMATION AND ADVERTISING DEPARTMENT Production and placement of outdoor advertising in the Crocus Expo IEC territory, at Crocus Expo official web site, distribution of advertising products during the event and etc. ACS DEPARTMENT Communication equipment lease with access to long distance and international lines, connection to communication and Internet lines; phones, facsimile, PCs installation and connection, local networks installation, office appliances installation, engineering maintenance of the leased equipment by the Crocus Expo specialists. AUDIO-, VIDEO DEVICES DEPARTMENT BUILDEXPO LLC Please submit Order 01 (advertising services) 9 Phone: +7 (495) stepanov@crocus-off.ru (Serguei Stepanov) Phone: +7 (495) asu@crocus-off.ru (Serguei Baryshnikov) Phone: +7 (495)

10 Audio-, video-, projection equipment rent for installation at an exhibitor stand and in the Crocus Expo premises. enerall.php Cell phone: (Mikhail Edidovich) MAINTENANCE DEPARTMENT Connection to the main power supply, compressed air mains, water supply and drainage system connection (please consult a representative of general Constructor Maintenance department) TRANSPORTATION AND LOGISTICS DEPARTMENT Loading/unloading, handling services. Warehouse space rent including stand-fitting materials, containers and empties. DEPARTMENT OF NON-EXHIBITION AND CONGRESS EVENTS Conference halls lease for conferences, presentations, seminars, fashion shows and shows, meeting rooms rent, rent of premises for fourshets, receptions and banquets, etc. CATERING SERVICES Order for catering services for exhibitors, banquets, fourshets and drink receptions (Sucre Banquet). enerall.php Phone.: + 7 (495) ote@buildexpo.ru Phone.: +7 (495) trans@crocus-off.ru Phone: + 7 (495) gorshkova@crocus-off.ru (Elena Gorshkova) Phone.: +7 (925) sucre.banket@gmail.com (Ellada Gubanova) 10

11 2. GENERAL INFORMATION EXHIBITION TIMETABLE EXHIBITION SET-UP Sunday, August :00 a.m. 08:00 p.m. Monday, August :00 a.m. 08:00 p.m. Tuesday, August :00 a.m. 08:00 p.m. Wednesday, August :00 a.m. 08:00 p.m. PREPARATION TO THE OPENING Thursday, August :00 a.m. 10:00 a.m. EXHIBITION HOURS Thursday, August :00 a.m. 06:00 p.m. Friday, August :00 a.m. 06:00 p.m. Saturday, August :00 a.m. 06:00 p.m. Sunday, August :00 a.m. 04:00 p.m. EXHIBITION DISMANTLING Sunday, August :00 p.m. 08:00 p.m. Monday, August :00 a.m. 08:00 p.m. Tuesday, August :00 a.m. 08:00 p.m. OVERALL EXHIBITOR AVAILABILITY PERIOD* Wednesday, August :00 a.m. 08:00 p.m. Thursday, August :00 a.m. 08:00 p.m. Friday, August :00 a.m. 08:00 p.m. Saturday, August :00 a.m. 08:00 p.m. Sunday, August :00 a.m. 08:00 p.m. Monday, August :00 a.m. 08:00 p.m. Tuesday, August :00 a.m. 08:00 p.m. * Overall exhibitor availability period means the period within which at least one Exhibitor representative is available at the stand. Equipped standard stand shall be presented to the exhibitor not later than 24 hours prior the Opening of the Exhibition. Stands not occupied by 12:00 p.m. August 24, 2016 shall be deemed vacant. 11

12 REGISTRATION FEE Registration fee amounting to 200 EUR is binding. The registration fee will cover expenses related to the registration system operation, official catalogue entry including description of the company (up to 50 words), and a copy of the official show catalogue to the main exhibitor. SERVICE CENTER A Service Center operates at the Exhibition (foyer of Pavilion 1). Please contact the Service Center of Pavilion 1 for all on-site orders, entry/removal permits and exhibitor badges. Please do not hesitate to inform the personnel of the Service Center of any problems you might face. ACCESS TO THE EXHIBITION SITE Exhibitor badges. Exhibitor badges allow exhibitors access to the exhibition hall. Exhibitors are entitled to one badge for every 4 m2 contracted (second floor space are left out of account). Extra exhibitor badges may be purchased at the price of 22 EUR. Purchased amount is restricted to 50% from standard amount. NOTE! Stand constructors employed by the Exhibitor shall be provided with passes allowing access to the exhibition hall. Exhibitors contracted Space Only sites shall provide their personnel with passes. The passes are to be issued by the Service Center according to the list submitted by the exhibitors well in advance. Complementary visitor tickets (invitations). Exhibitors will receive 1 complementary visitor ticket for each 2 m2 contracted (second floor space are left out of account). Invitations shall be valid for InterAuto visit within the period August 25 through 28, Extra invitations may be purchased at the price of: 2,3 EUR per an invitation (for a set of complimentary tickets 300 pcs) and 4,6 EUR per an invitation (for a set of complimentary tickets less than 300 pcs). Invitations to Gala reception devoted to the opening of InterAuto will be given as follows: 1 Gala reception invitation per 16 sq m of stand contracted. 2 Gala reception invitations per from 17 to 100 sq m of stand contracted. 3 Gala reception invitations per exceeding 100 sq m of stand contracted. Gala reception for InterAuto exhibitors will be held August 26, ON-SITE ORDERS Orders for services and equipment placed after July 1, 2016 will be accepted at the Service Centre only on condition that all due time orders have been executed and there is equipment available. On-site orders shall be paid for by cash at the Service Centre. PAYMENT Accounts shall be settled in rubles at the exchange rate, fixed by the Central Bank of the Russian Federation on the date of payment, following the payment details specified and are due within 5 (five) days since the billing date. Of any financial discrepancies immediately advise the Exhibition Management Office. DEAR EXHIBITORS, PLEASE NOTE! Exhibitors should provide their representatives with a warrant empowering to execute financial documents at the exhibition InterAuto, company stamp and with all data related to the contract-application. 12

13 SECURITY The security guards are placed at the main entrance to the EC and loading gates of the exhibition halls. Exhibition Organizers shall not be responsible for the safety of the exhibits. During set-up and dismantling periods the exhibition hall will be open from 08:00 a.m. till 08:00 p.m. During Exhibition days the exhibition hall will be open from 08:00 till 06:00 p.m. For the Exhibition days the overnight security will be provided from 06:00 p.m. till 08:00 a.m. To ensure daily security of your stand, please order an individual security guard or don t leave it unattended. You can order overnight security guard to ensure overnight security of your stand. Only Crocus Expo security guards are authorized to stay in the exhibition hall overnight. On-site order for individual security shall be paid by cash. STAND CLEANING To order individual daily cleaning for your stand area, please fill in an application form (refer to Services Guide for services provided by the Crocus Expo IEC). Your stand will be cleaned once a day. On-site order for individual cleaning shall be paid by cash. 13

14 3. INFORMATION ABOUT STANDS 3.1. SPACE ONLY SITES Exhibitors contracting Space Only sites are responsible for the stand construction and furnishing. The stand design should comply with Exhibition regulations and be approved by BuildExpo LLC ( Phone: +7 (495) If the exhibition regulations are violated, the stand construction will be prohibited. Stand constructors and designers employed by the Exhibitor should abide the norms and regulations set forth in Section Exhibition Regulations and Instructions (page 5). Stand constructors shall conclude an accreditation contract with BuildExpo LLC. not later than 10 days prior to the Exhibition installation to carry out stands construction. Please advise the name and contact details of your stand constructor (see requirements to the stand constructing agencies, Section Exhibition Regulations and Instructions). Construction of double-decker stand shall be subject to 30% surcharge of the rent rate per each 1 sq m of floor-space of the upper floor of the stand. The Organizer shall not provide furniture for the Exhibitors contracted Net Space sites! For details please contact BuidExpo LLC at phone and visit their official website at STAND LAYOUT Exhibitors contracted Space only sites shall submit their stand layouts indicating: 1) Company name, stand floor space and index number. 2) The floor space of the upper floor of the stand (if constructed). Note: The height of the double-decker stand shall not exceed 5.5 m. 3) Layout of the ground floor. 4) Layout of the first floor. 5) Stand profile. 6) Construction materials applied. 7) Location of power distribution board and water connection points. 8) Total demand of electric power required. 9) Telephone and fax lines entry points. 10) Open side of the stand. 11) Builder contact data. Please refer to Form 1 to order utilities and draw stand layout. UTILITIES Please contact BuildExpo specialists to order connection to mains, water supply and compressed air supply at: or contact by at: ote@builexpo.ru (Victor Braguin). Unauthorized connection to power supply mains is strictly prohibited. Power distribution board, plug sockets and wires shall be provided by the Exhibitor or by stand constructors. Standard voltage provided 220 V. Use Form No.1 to order voltage of 380 V. If your equipment operates on 110 V, you will need a voltage adaptor. All services are rendered according to the Services Guide for services provided during holding events in the Crocus Expo IEC. 14

15 3.2. STANDARD STAND Standard stand includes all necessary equipment and furniture (see pages of the present Manual). Please refer to pages of the Manual to see the Standard Stand sample sets. The layouts can be drawn by the Exhibitors individually or else provided upon written request. Standard set of the stand equipment includes wall elements, plug sockets, illuminants, floor covering and fascia board. To order additional furniture, please use Form No. 3 (please specify only extra equipment, do not specify equipment included into standard stand). Please contact the Service Center, if ordered equipment is not available at your stand. IEC. For other services please refer to the Services Guide for services provided during holding events in the Crocus Expo NOTE! The stand layout and any amendments shall be submitted to the Exhibition Management Office not later than July 1, Exhibitors contracted Standard Stand cannot change their order to Space Only sites after July 1, STAND LAYOUT Stand layout drawn in Form No. 2 shall be submitted to the Exhibition Management Office by July 1, After July 01, 2016 companies reserved standard stand are not entitled to change the reservation for unequipped stand (space only). The layout shall indicate the location of: Furniture, including the contents of the Standard stand and additional equipment, as well as company s logo (if ordered) and fascia panel. Lamps, plug sockets. Telephone and other communication facilities. Open sides of the stand in accordance with Exposition layout. NOTE! Equipment not indicated on the layout will not be provided! Lamps (510), plug sockets (504), doors (241), curtains (242), panels (220) will be installed as indicated in Form No. 2. If not indicated, your stand will be equipped as specified in sample sets. Unless specially advised, no wall panels will be installed if the stand is located in the corner. UTILITIES Standard Stand will be connected to power supply mains and includes plug sockets with up to 1kW capacity each. The number of plug sockets depends on the stand floor space. Use Form 3 to order additional sockets. Please mark with E the locations of the sockets at your stand; mark E24 to order power supply for 24-hour operating exhibits. If you order refrigerator, the power supply will be provided automatically (the cost of power supply is included in the cost of refrigerator). Standard voltage provided 220 V. Use Form No.3 to order voltage of 380 V. If your equipment operates on 110 V, you will need a voltage adaptor. To order other utilities (water, compressed air) use Form No.3, indicating connection points. COMPANY NAME Company name written in Russian or Latin (maximum 9 characters) and stand index number will be placed free-ofcharge on a fascia board of an open side of the stand. Company name written in Russian and Latin is subject to an extra charge. Use Form No. 3 to order optional fascia names. Company s logo: to order company s logo to be placed on the fascia board, please send the image (preferably *CDR file in vector format, A4) to the Crocus Expo Sales Department. No logo will be placed unless the image is provided. 15

16 NOTE! At a Standard stand It is strongly prohibited to: Fix stands elements to steel structures and wall panels of the exhibition halls with the use of hardware and adhesive tape. Use adhesive tape when decorating wall panels; fix stands elements with stapler; drill holes in building structure. Place and install within the limits of the stand any exhibit goods or equipment outside the Exhibition application. If the Exhibitor violates the requirements of the present Instruction, the Crocus Expo IEC administration is authorized to demand the refund for damaged equipment. During set-up and Exhibition period stands constructed and decorated by BuildExpo LLC are not subject to any amendments and dismantling in full or partially by the Exhibitor. The Exhibitor has no right to execute any changes of structures or electric installations. If the Exhibitor violates the present condition a penalty is due amounting to 100% of dismantled equipment (structure). 16

17 4. STANDARD STAND EQUIPMENT AND SAMPLES NOTE! MINIMUM STANDARD STAND SPACE IS 9 SQ M. All equipment (additional and standard) should be indicated on the layout. Equipment not indicated on the layout will not be provided. Carpeting, company name and stand index on one of the open sides, made in standard type form part of a standard stand. Additional equipment and signs should be specified in Form 2 and 3, but after July 1, Late orders are executed subject to availability. Only preliminary paid for orders are executed. Services ordered after July 01, 2016 are subject to 100% surcharge and are subject to engineering potential. Change of standard stand equipment cannot be made! 6-11 sq m 6 sq m 1. Perimeter walls 2. Carpet flooring 3. Fascia panel, company name (9 377 characters) chairs display table spot light plug socket 504 1kW СТУЛ 8. Waste basket СТУЛ Надпись на фризе 9 знаков sq m 12 sq m 1. Perimeter walls 2. Carpet flooring Fascia panel, company name (9 characters) 4. 2 chairs display table spot light СТУЛ 7. 1 plug socket 504 1kW 8. 1 door 240/ wall panel 220 (office) 10. Waste basket СТУЛ Н А Д П И С Ь Н А Ф Р И З Е 9 З Н А К О В sq m 18 sq m 1. Perimeter walls 2. Carpet flooring 3. Fascia panel, company name (9 characters) 4. 4 chairs display tables spot light plug sockets 504 1kW 8. 1 door 240/ wall panels 220 (office) table 310/ Waste basket

18 36-53 sq m 36 sq m 1. Perimeter walls 2. Carpet flooring 3. Fascia panel, company name (9 300 СТУЛ characters) chairs 300 СТОЛ Х display tables spot light СТУЛ 7. 3 plug sockets 504 1kW 8. 1 door 240/ curtain wall panels 220 (office) tables 310/314 СТУЛ СТУЛ 12. Waste basket СТОЛ D= СТУЛ 300 СТУЛ 382 Н А Д П И С Ь Н А Ф Р И З Е 9 З Н А К О В sq m 54 sq m 1. Perimeter walls 2. Carpet flooring 3. Fascia panel, company name (9 characters) 4. 8 chairs display tables spot light plug sockets 504 1kW 8. 1 door 240/ curtain wall panels 220 (office) tables 310/ refrigerator 350 (plug socket for 24 hours operation) 13. Waste basket

19 5. ADDITIONAL EQUIPMENT AND SERVICES Price No. DESCRIPTION Code for 1 pcs (EUR, VAT incl.) CONSTRUCTION OF THE STAND FROM MERO R8 1 Wall panel ,5 2 Wall panel ,2 3 Rounded wall panel, H=2500, R=1000 (1/4 circles) ,65 4 Rounded wall panel, H=2500, R=500 (1/4 circles) ,35 5 Wall panel (diagonal 1 1 m) ,65 6 Wall panel (diagonal 0,5 0,5 m) ,5 7 Wall panel (diagonal for door installation at an angle 45 ) ,2 8 Wall panel plexyglass ,05 9 Wall panel with glass Wall panel with glass ,35 11 Wall panel chipboard laminated ,55 12 Wall panel chipboard laminated (diagonal 1 1 m) ,05 13 Econom-panel Lockable extensible door (plastic) 240a 55,65 15 Lockable extensible door (leatherette, improved lock) 240b Lockable wing door Lockable wing door with glass ,15 18 Curtain (office) ,2 19 Jalousie ,7 20 Wall extension by 500 mm, per 1 lm 13,65 21 Wall extension by 750 mm, per 1 lm 18,9 22 Wall extension by 1100 mm, per 1 lm 23,1 23 Wall extension by 2500 mm, per 1 lm 31,5 24 External panel for fixing of the hinged equipment, chipboard laminated, ,2 25 Ceil's raster (with profile H=70, H=175), per 1 sq.m ,65 26 Ceil's grid (without ceil's raster), per 1 sq.m ,65 27 The fence for a decorative chain H=500 (a), H=800 (b), H=1100 (с), for 1 pcs ,5 28 Chain decorative, per 1 m 280 5,78 THE FURNITURE 29 Chair ,6 30 Soft chair ,85 31 Office swivel chair ,05 32 Bar stool Table ,5 34 Table round D= ,5 35 Table ,8 36 Bistro table D=600, H= a 46,2 37 Bistro table D=600, H= b 46,2 38 Glass round table D= a 46,2 39 Armchair single, leatherette, (black, white) ,35 40 Sofa double, leatherette, (black, white) ,65 41 Glass journal table, right-angled, , H= ,3 42 Glass journal table, round, D=800, H= ,3 43 Negotianting table, , H= Display table / podium , H=800 (from construction) ,2 45 Display table / podium , H=800 (from construction) INFORMATION COUNTERS, ARCHIVAL CUPBOARDS 46 Information counter , H= ,2 19

20 47 Information counter , H=1100 (with a narrow top shelf) ,2 48 Information counter rounded corner , R=500, H= r 46,2 49 Information counter rounded R1=500, R2=1000, H= ,65 50 Information counter rounded R=1000, H= ,35 51 TV pedestal , H=800 (from conctruction) 388a 30,45 52 TV pedestal , H=1100 (from conctruction) 388b 38,85 53 Archival cupboard , H=1100 (with sliding door ) ,6 54 Archival cupboard , H=800 (with sliding door ) ,2 55 Archival cupboard , H=1100 (with sliding door ) ,6 SHOWCASES 56 Glass showcase , H= ,7 57 Glass showcase , H= a Glass showcase , R=500, H= ar 77,7 59 Radius glass showcase H=1100, R int.=500, R ext.= r 92,4 60 Glass showcase , H=2000 (2 glass shelves) ,4 61 Glass showcase , H=2500 (inside lighting, 2 glass shelves) ,85 62 Glass showcase , H=2500 (inside lighting, 2 glass shelves) 398a 86,1 63 Glass showcase , R=500, H=2500 (inside lighting, 2 glass shelves) 398ar 101,85 64 Glass showcase , H=2500 (inside lighting, 2 glass shelves, bottom curtain) 398ш 116,55 65 Radius glass showcase H=2500, R=1000 (inside lighting, 2 glass shelves) Radius round glass showcase H=2500, R=500, (inside lighting, 2 glass shelves) ,3 67 Sliding doors for showcases 396, 398, podiums 382, 384, infocounters 318, ,7 RACKS AND SHELVES 68 Rack with 5 shelves , H= ,5 69 Rack with 5 shelves , H= ,2 70 Rack with 5 shelves , H= ,9 71 Rack mobile , H= ,9 72 Wall shelf ,7 73 Inclined wall shelf (angle of 45 ) ,15 74 Wall lattice ( ), cell 50 50, without hooks ,2 75 Euro-panel with perforation (hinged) , without hooks 376a 49,35 76 Euro-panel with perforation (hinged) , without hooks 376b 35,7 77 Stack (detached) ,15 78 Additional wooden shelf ( , ) 112a 14,7 79 Additional wooden shelf (R int.=500, R ext.=1000) 112b 23,1 80 Additional wooden shelf = c 31,5 81 Additional glass shelf ( , ) for showcase 398, 398а 111a 14,7 82 Additional glass shelf (R int.=500, R ext.=1000) for showcase b 23,1 83 Additional glass shelf ( =1000) for showcase c 31,5 84 S-shaped hook L50, per 1 pcs (for wall lattice) 378a 2,1 85 S-shaped hook L70, per 1 pcs (for frame profile) 378b 2,1 OFFICE 86 Mirror wall-mounted a 24,15 87 Mirror floor b 32,55 88 Coat rack wall-mounted 331 9,45 89 Coat rack floor-level ,85 90 Wastepaper basket 377 2,1 ELECTRICAL EQUIPMENT 91 Spotlight (100 W) ,85 92 Spotlight metal-halide (70 W) ,75 93 Spotlight halogen (75 W) ,3 94 Projector halogen (300 W) ,2 95 Projector metal-halide (150 W) ,7 96 Projecting halogen lamp (on the bar) (150 W) ,2 97 Projector halogen (1000 W) ,35 20

21 98 Fluorescent lamp (40 W) ,15 99 Mini-spotlight for showcase (35W) 510a 27,3 100 LED tape, L=0,5 m LED tape, L=1 m 53, Electrical socket 220V (single, up to 1,0 kw) 504a 22, Electrical socket 220V (single, up to 2,5 kw) 504b 38, Electrical socket 220V (power connector 32A, up to 5 kw) 504c 46,2 105 Electrical socket 220V (triple, up to 1,0 kw) 505a 30, Electrical socket 220V (triple, up to 2,5 kw) 505b 60,9 107 Electrical socket 220V (single, 24 hour, up to 1,0 kw) 508a 38, Electrical socket 220V (single, 24 hour, up to 2,5 kw) 508b 77,7 109 Electrical socket 220V (triple, 24 hour, up to 1,0 kw) 509a 60,9 110 Electrical socket 220V (triple, 24 hour, up to 2,5 kw) 509b 92,4 111 Electrical socket 380V (power connector 16A, up to 10 kw) 506a 54,6 112 Electrical socket 380V (power connector 32A, up to 20 kw) 506b 108, Electrical socket 380V (power connector 63A, up to 40 kw) 506c 216,3 114 Rotating advertising cube ( ) (without logos) 707a 123,9 115 Rotating ellipse (H=1000, R=1000) (without logos) 707b 123,9 116 Electric switchboard 32A (without cable) 517a 127, Electric switchboard 63A (without cable) 517b The rent of power cable: up to 15 lm 70, The rent of power cable: from 15 up to 25 lm 98,7 120 The rent of power cable: from 25 up to 35 lm 112, The rent of power cable: over 35 lm, each lm 4,2 122 Supply rail, per 1 lm , Floor cable-channel, per 1 lm 15, Cable laying 5 10 sq.mm, per 1 lm 17, Cable laying 5 25 sq.mm, per 1 lm 27,3 KITCHEN 126 Refrigerator 200 litres ( ), with 24-hour socket , Refrigerator 280 litres ( ), with 24-hour socket ,2 128 Coffee maker , Cooler + bottle of water (19 litres) (550W) , Bottle of water 19 litres for cooler 338а 27,3 131 Coffee machine (1,25 kw) Kitchen unit (sink) ( ) ,8 FLOOR COVERINGS 133 Carpet covering, for 1 sq.m, with covering, without cutting (with fireproof processing)) ,7 134 Carpet covering, for 1 sq.m, with covering, with cutting (with fireproof processing)) , Polyethylene film for a carpet, per 1 sq.m 285 0, Laminated flooring board (with laying), for 1 sq.m Laying of laminated flooring board (material of the customer) 22, Artificial grass, per 1 sq.m 49, Podium H= Mero modul, height adjustable, per 1 sq.m 35,7 140 Podium with light H=200 (without a carpet covering), per 1 full and incomplete sq.m 55, Podium H=32 (without carpet covering), per 1 full and incomplete sq.m 23,1 142 Podium H=200 (without carpet covering), per 1 full and incomplete sq.m 27,3 143 Podium H=500 (without carpet covering), per 1 full and incomplete sq.m Podium H=800 (without carpet covering), per 1 full and incomplete sq.m 49, Banner framing with metal corner, per 1 lm 4,2 COAT RACK 147 Movable coat rack , Coat rack-console, per 1 lm ,05 ELEMENTS OF THE CONSTRUCTION 149 Wall panel H=750 / 1100, W= ,2 21

22 150 Wall panel H=750 / 1100, W= , Rounded wall panel, H=1100, R=1000 (1/4 circles) , Rounded wall panel, H=1100, R=500 (1/4 circles) ,2 153 Supporting profile (octahedral profile), H=1600 (d), 2070 (e), 2480 (f) ,7 154 Supporting profile (octahedral profile), H=480 (a), 750 (b), 1100 (c) 118 6, Girder H=70 (rectangular connecting profile), per 1 lm 114 7, Girder H=175 (rectangular strengthened connecting profile), per 1 lm ,7 157 Fascia board, H=300, per 1 lm 116 9, Fascia panel, internal, H=350, per 1 lm 117 9, Glass Triplex on spiders 25,2 160 Modul of the system "Tritix" (Joker), 1-scale, per 1 lm 14,7 161 Modul of the system "Tritix" (Joker), 2-scale, per 1 lm 43, Modul of the system "Tritix" (Joker), 4-scale, per 1 lm 71,4 163 Suspended modul of the system "Astralite", bearing truss, per 1 lm 35,7 164 Suspended modul of the system "Astralite", connection element, per 1 pcs 63 CONSTRUCTION OF THE STAND FROM MERO ADVANTEC & MERO R8 PLUS 165 Wall panel Advantec ,7 166 Wall panel Advantec , Wall panel Advantec a Wall panel Advantec b 70, Wall panel Advantec c 70, Wall panel Advantec d 70, Wall panel Advantec , Wall panel Advantec a 35,7 173 Lockable door Advantec (doorset, door 2165) 921a 139, Lockable door Advantec, with glass, Wall panel with glass Advantec (glass ) , Wall panel with glass (glass ) and jalousie Advantec , Light beam Advantec with busduct, per 1 lm ,3 178 Wall shelf Advantec ,7 179 Wall shelf Advantec 980a Coat rack-console, L=1000 Advantec ,7 181 Information counter , H=1100 (chipboard) Advantec , Supporting profile R8 PLUS (tetrahedral profile 80 80) H= a 70, Supporting profile R8 PLUS (tetrahedral profile 80 80) H= b 55, Supporting profile R8 PLUS (tetrahedral profile 80 80) H= c 46,2 185 Supporting profile R8 PLUS (tetrahedral profile 80 80) H= d 35,7 186 Supporting profile R8 PLUS (tetrahedral profile 80 80) H= e 25,2 187 Supporting profile R8 PLUS (tetrahedral profile 80 80) H=1000, H= f 13, Supporting profile R8 PLUS (round profile =80) H= g 35,7 189 Supporting profile R8 PLUS (round profile =80) H= h 25,2 190 Supporting profile R8 PLUS (round profile =80) H= i 13, Girder R8 PLUS (tetrahedral profile 80 80), per 1 lm , Information counter R8 PLUS , H=1100, glass STANDS DESIGN (DECORATION) 193 Fascia name (9 signs, H=10 cm) ,2 194 Additional symbol for a fascia name 104a 0, Logo on fascia board (the final price depends on quantity of colors and the size) ,9 196 Logo on other surfaces (the final price depends on quantity of colors and the size) ,4 197 Pasting with adhesive color film ORACAL, per 1 sq.m 24, Pasting with adhesive color film ORACAL "Strip" (width up to 0,5 m), per 1 lm 14,7 199 Pasting by a material of the customer, per 1 sq.m 22, Banner printing (with or without eyelets / pockets) 360 dpi, per 1 sq.m 15, Banner printing (with or without eyelets / pockets) 360 dpi, per 1 sq.m 24,15 22