DU PAGE COUNTY TECHNOLOGY COMMITTEE FINAL AGENDA. April 8, 2014 Regular Committee Meeting 9:00 AM

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1 DU PAGE COUNTY TECHNOLOGY COMMITTEE FINAL AGENDA April 8, 2014 Regular Committee Meeting 9:00 AM 1. CALL TO ORDER 2. ROLL CALL 3. CHAIRMAN'S REMARKS 4. PUBLIC COMMENT 5. APPROVAL OF MINUTES ROOM 3500B 421 NORTH COUNTY FARM ROAD WHEATON, IL A. Action Item -- Approval of Minutes - March 25, ACTION ITEMS A Requisition #19521, issued to IQM2-Carahsoft Technology Corp., for Media Traq-Basic-First Meeting Group-Annual Subscription, Hosting & Service for Information Technology. This contract covers the period of April 13, 2014 through April 12, 2015, for a contract total amount of $5,760.00; per 55 ILCS 5/ (d) IT/Telecom purchases under $35, B Requisition #19522, issued to Netrix, for FatPipe Appliance, hardware, and support for Information Technology, for a contract total amount of $5,760.00; per 55 ILCS 5/ (d) IT/Telecom purchases under $35, OLD BUSINESS 8. NEW BUSINESS A. ERP Update 9. ADJOURNMENT DuPage County Page 1

2 NOTICE The following document has not been approved for accuracy and may be corrected, modified or amended before final approval. Because it is being made available prior to final action, it should not be considered a true record of the meeting. It is not the official Minutes of the Committee or Board meeting, and cannot be relied on or used as an official record of the proceedings. Although the County of DuPage makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The County therefore makes no warranty, express or implied, as to the contents of this document. Once Official Minutes have been approved, a copy can be obtained from the County Clerk. 5.A.a M I N U T E S Technology Committee March 25, :00 a.m B Members Present: Members Absent: Chairman Brian Krajewski Peter Balgemann Paul Fichtner Amy Grant Jim Healy Gwen Henry Chris Kachiroubas Sean Noonan Jim Zay Bob Berlin Fred Bucholz John Zaruba 1. Chairman Krajewski called the meeting to order at 9:00 a.m. 2. A visual roll was taken by Chairman Krajewski and it was determined there was a quorum. 3. Chairman s Remarks: None 4. Public Comment: None 5. Approval of Minutes: Member Noonan moved, seconded by Member Fichtner to approve the minutes of March 11, All ayes. Motion carried. 6. TEp RESOLUTION Requisition #19487, issued to Comcast Business Communications for the installation of a secondary internet circuit. This contract covers the period of April 1, 2014 through March 31, 2017, for a contract total amount of $79,200.00, per lowest responsible bid Moved for approval by Member Henry, seconded by Member Noonan. All ayes. Motion carried. Attachment: Minutes DRAFT ( : 3/25/14 Draft Minutes) 7. Requisition #19479, issued to MSGovern to provide annual support and maintenance of the GOVERN software system - Bronze Support. This contract covers the period of April 1, 2014 through March 31, 2015, for Economic Development and Planning, for a contract total amount of $15, Per 55 ILCS 5/ Competitive Bids (c) not suitable for competitive bids - Sole Source. Moved for approval by Member Noonan, seconded by Member Zay. All ayes. Motion carried. Packet Pg. 2

3 NOTICE The following document has not been approved for accuracy and may be corrected, modified or amended before final approval. Because it is being made available prior to final action, it should not be considered a true record of the meeting. It is not the official Minutes of the Committee or Board meeting, and cannot be relied on or used as an official record of the proceedings. Although the County of DuPage makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The County therefore makes no warranty, express or implied, as to the contents of this document. Once Official Minutes have been approved, a copy can be obtained from the County Clerk. 5.A.a 8. Requisition #19488, issued to MSGovern to provide annual support and maintenance of the GOVERN software system. This contract covers the period of April 1, 2014 through March 31, 2015, for the Division of Transportation, for a contract total amount of $6, Per 55 ILCS 5/ Competitive Bids (c) not suitable for competitive bids - Sole Source. Moved for approval by Member Noonan, seconded by Member Grant. All ayes. Motion carried. 9. Requisition #19489, issued to MSGovern to provide annual support and maintenance of the GOVERN software system - Bronze Support. This contract covers the period of April 1, 2014 through March 31, 2015, for Stormwater Management, for a contract total amount of $12, Per 55 ILCS 5/ Competitive Bids (c) not suitable for competitive bids - Sole Source. Moved for approval by Member Noonan, seconded by Member Zay. All ayes. Motion carried. 10. Old Business None 11. New Business None 12. With no further business remaining before the committee and with no objections Chairman Krajewski adjourned the meeting at 9:02 a.m. Sarah Godzicki Committee Secretary Attachment: Minutes DRAFT ( : 3/25/14 Draft Minutes) Packet Pg. 3

4 Requisition under 25k dollars 6.A Packet Pg. 4

5 Requisition under 25k dollars 6.A DATE SUBMITTED CONTRACT TOTAL AMOUNT PROCUREMENT REVIEW CHECKLIST REQUISITION This form must accompany all County Purchase Requisitions. NEW PURCHASE ORDER REQUEST March 24, 2014 CONTRACT TERM 04/13/ /12/2015 $5, REQUESTING DEPT. INFORMATION SYSTEMS VENDOR IQM2 Carahsoft Technology DEPT. CONTACT Frank Orlow Corp VENDOR PHONE CONTACT PHONE DESCRIPTION OF PROCUREMENT / Media Traq - Basic - First Meeting Group - Annual Subscription, Hosting & Service Contract amount: $5, SCOPE OF WORK REASON FOR The service provides Live Streaming and Hosting of the County Board meetings. PROCUREMENT BACKGROUND (HISTORY) The County Board meetings have been successfully recorded and hosted since April 13, FUNDING SOURCE Specifically Budgeted X Budget Transfer Required Funds Have Been Identified FY: 2014 Fund: 01 Agency-Org: 730 Object: 3090 SOLICITATION METHOD FOR SOURCE SELECTION Sarah Godzicki Completed 03/24/ :37 PM Deborah Hanson Completed 03/24/2014 1:26 PM Donald Carlsen Completed 03/24/2014 1:30 PM Kathy Ostrowski Completed 03/27/2014 2:02 PM John Meneghini Completed 03/27/2014 2:16 PM Paul Rafac Completed 03/27/2014 3:20 PM Kathy Ostrowski Completed 04/02/2014 3:29 PM Technology Committee Pending Packet Pg. 5

6 GOVERNMENT - PRICE QUOTATION IQM2 GOVERNMENT AT CARAHSOFT SUNRISE VALLEY DRIVE SUITE D2 RESTON, VIRGINIA PHONE (703) FAX (703) TOLL FREE (888) 66CARAH 6.A.a TO: Frank Orlow Infrastructure Manager Du Page County 421 N County Farm Road Wheaton, IL FROM: Katie Dyer Carahsoft Technology Corp Sunrise Valley Drive Suite D2 Reston, Virginia frank.orlow@dupageco.org Katie.Dyer@Carahsoft.com PHONE: (630) FAX: PHONE: (703) FAX: (703) TERMS: FTIN: Shipping Point: FOB Destination Credit Cards: VISA/MasterCard/AMEX Remit To: Same as Above Payment Terms: Net 30 (On Approved Credit) CAGE CODE: 1P3C5 DUNS No: Business Size: Small QUOTE NO: QUOTE DATE: QUOTE EXPIRES: RFQ NO: SHIPPING: TOTAL PRICE: /23/ /31/2014 GROUND $5, TOTAL QUOTE: $5, LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE GA MediaTraq - Basic - First Meeting Group - $5, $5, Annual Subscription, Hosting & Service IQM Start Date: 04/13/2014 End Date: 04/12/2015 Previous PO #: E18827 SUBTOTAL: $5, Attachment: IQM2 Carahsoft - Renewal Quote ( : Carahsoft Renewal 4/13/14-4/12/15) TOTAL PRICE: $5, TOTAL QUOTE: $5, CONFIDENTIAL Page: 1 QUOTE DATE: Packet Pg. 01/23/ QUOTE NO:

7 6.A.b Attachment: Signed cklst ( : Carahsoft Renewal 4/13/14-4/12/15) Signature on file Packet Pg. 7

8 6.A.c Attachment: Spendmap req ( : Carahsoft Renewal 4/13/14-4/12/15) Packet Pg. 8

9 Requisition under 25k dollars 6.B Packet Pg. 9

10 Requisition under 25k dollars 6.B DATE SUBMITTED CONTRACT TOTAL AMOUNT PROCUREMENT REVIEW CHECKLIST REQUISITION This form must accompany all County Purchase Requisitions. NEW PURCHASE ORDER REQUEST March 25, 2014 CONTRACT TERM $16, REQUESTING DEPT. INFORMATION SYSTEMS VENDOR Netrix DEPT. CONTACT Wendi Wagner VENDOR PHONE CONTACT PHONE DESCRIPTION OF PROCUREMENT / Purchase an appliance that would allow for load balancing two Internet service pipes and also provide redundancy for those pipes. SCOPE OF WORK REASON FOR PROCUREMENT BACKGROUND (HISTORY) The County recently purchased a secondary Internet pipe with Comcast to provide a secondary route to the Internet in case our primary pipe were to fail. This appliance provides the technology to be able to load balance both pipes. The County relies on Internet service to support its day to day operation for users, and a DMZ supports the County s various websites and system. Having redundant Internet service is critical to the daily operations of County business. FUNDING SOURCE Specifically Budgeted X Budget Transfer Required Funds Have Been Identified FY: 2014 Fund: 01 Agency-Org: 792 Object: SOLICITATION METHOD FOR SOURCE SELECTION Sarah Godzicki Completed 03/25/ :54 AM Deborah Hanson Completed 03/25/ :59 AM Donald Carlsen Completed 03/25/ :10 AM Kathy Ostrowski Completed 03/27/ :16 PM Jennifer A. Sinn Completed 03/27/2014 1:59 PM John Meneghini Completed 03/27/2014 2:16 PM Paul Rafac Completed 03/27/2014 3:21 PM Kathy Ostrowski Completed 04/02/2014 3:36 PM Technology Committee Pending Packet Pg. 10

11 6.B.a 2801 Lakeside Drive Bannockburn, IL Tel: (847) / Fax: (847) Quote Date Quote # Quote Name: FATPipe WARP Terms 3/13/2014 Net 30 Your account manager is Asad Khan Mobile Phone: akhan@netrixllc.com Bill To: Ship To: DUPAGE COUNTY Frank Orlow 421 N. COUNTY FARM ROAD WHEATON IL DUPAGE COUNTY Frank Orlow 421 N. COUNTY FARM ROAD WHEATON IL Part # Item QTY Sell Price FatPipe WARP 155MB Appliance FATpipe Fail Open NIC FATPipe Platinum Services Mb Pricing is valid for 30 days from Quote Date. Terms and Conditions: Quote Subject to Standard Netrix, LLC Terms and Return Policy available at Notes: Sell Extended WARP 1 $12, $12, NIC 1 $ $ Support 1 $2, $2, Subtotal $16, Tax $1, Shipping $0.00 Total $17, Approved By: Attachment: Netrix - Fatpipe Quote ( : Netrix FatPipe) Page 1 of 1 Packet Pg. 11

12 6.B.b Attachment: Netrix signed cklst ( : Netrix FatPipe) Signature on file Packet Pg. 12

13 6.B.c Attachment: Spendmap req ( : Netrix FatPipe) Packet Pg. 13

14 6.B.c Attachment: Spendmap req ( : Netrix FatPipe) Packet Pg. 14