Hazmat Motor Carrier Compliance Workshop

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1 Rocky Mountain Propane Association 2014 Spring Membership Meeting and Hazmat Motor Carrier Compliance Workshop Surviving the DOT Compliance Audit This Full-day Workshop Focuses not just on the What, but the How! Hazmat Compliance Workshop Thursday, March 20, a.m. - 5 p.m. RMPA Annual Membership Meeting & State PERC Planning Sessions 8 a.m. - 12:00 noon Location Shilo Inn 780 Lindsay Blvd. Idaho Falls, Idaho Workshop Resource Materials are Yours to Keep, Including: PERS Hazmat Motor Carrier Compliance Workbook; Federal Motor Carrier Safety Regulations, Management Edition; Motor Carrier Compliance Checklist; and Guide for Developing a Company Policy and Procedures Manual Learn the Fundamentals on How to be Prepared for a Compliance Audit. Who Should Attend? This Workshop has been specifically created for Owners, Managers and Safety Directors

2 Are You Prepared for a DOT Audit? Part 383 Commercial Driver s License Standards Part 387 Minimum Levels of Insurance Part 390 General Requirements Part 382 Drug and Alcohol Testing Hazmat Motor Carrier Compliance Workshop Surviving the DOT Compliance Audit RMPA Workshop Idaho Falls, Idaho March 20, 2014 Part 391 Qualification of Drivers Parts Hazardous Materials Regulations Part 396 Inspection, Repair and Maintenance Part 395 Hours of Service for Drivers This Workshop delivers the up-to-date information you need to be prepared for a DOT compliance audit! PERS Instructor Rick Gardner has over 20-years experience as a DOT Motor Carrier Investigator and has served as a member of the National Cargo Tank Technical Assistance Group, formed and operated by FMCSA. Rick has also served as Region 4 Chairman of the Cooperative Hazardous Material Enforcement Development organization.

3 In Compliance or Out-of-Service? C ompliance audits and enforcement activities are the principal means used to ensure that the Federal Motor Carrier Safety Regulations and the Federal Hazardous Materials Regulations are enforced. Transportation safety and security are top priorities within the Department of Transportation and the Federal Motor Carrier Safety Administration. And, in this new age of Homeland Security and threats of terrorism, the emphasis on enforcement has increased dramatically. Is your company prepared? There are endless resources available for accessing information about DOT s regulatory requirements. The Code of Federal Regulations, Government and private web pages, consultants, and other private resources all provide a means to access compliance information, as well as the text of the regulations. The fact is, when it comes to compliance, it s not as much the What it s the How. This workshop created specifically for owners, managers, safety directors, and others responsible for compliance focuses on How to comply with the Federal requirements instead of simply rehashing the text of the regulations. Our goal is to help make the challenges of compliance less complicated and explain what you can expect during a compliance review. What s more, you ll learn how you can reduce When it comes to compliance, it s not as much the What it s the How. the likelihood of a DOT audit in the first place, and how to be fully prepared in the event one does occur. You ll benefit from the knowledge of PERS hazardous materials regulatory specialists, including a former DOT motor carrier investigator with over twenty years of enforcement experience. These instructors understand the challenges and complexities of the regulations. More importantly, they will make sense of the regulatory requirements and provide solutions for compliance in the real world. How prepared is the DOT investigator and what are the most common motor carrier violations? Our workshop answers these questions and more. We ll identify the most common problems and vulnerabilities, and explain how the many regulatory requirements relate within the context of a compliance review. We understand that you are busy running your business, and we know your time is extremely valuable. Therein is the point and purpose of our Hazmat Motor Carrier Compliance Workshop. Avoid a disruption in your business. Don t miss this cost-effective Workshop! Register early! All costs for propane industry members are paid by your PERC funds! Acute and Critical Violations Learn How to Avoid: A Poor Safety Rating Sponsored By Civil or Criminal Penalties An Out-of-Service Order Suspension and/or Revocation of Vehicle Registration Privileges To register, fax or the Registration Form

4 Workshop Resource Materials From developing the actual workshop content to structuring the Hazmat Motor Carrier Compliance Workbook and other resource material, PERS instructors are personally involved. They combine knowledge and experience with a dynamic presentation that utilizes the power of PowerPoint and the must have of classroom interaction. Their approach allows you to directly relate the material covered in the classroom to your real-world responsibilities. As a result, you ll come away from the workshop with an understanding of the topics covered and enjoy better retention of the material once you re back in the office. These workshop resources are yours to keep! Regulations will be provided one free set per company location. Hazardous Materials Motor Carrier Compliance Surviving the DOT Compliance Audit (1) PERS Hazmat Motor Carrier Compliance workbook (2) Federal Motor Carrier Safety Regulations - Management Edition (3) Hazardous Materials Regulations - 49 CFR Parts To register, fax or the Registration Form

5 Hazmat Compliance Workshop & RMPA Membership Meeting Registration Form Please Indicate the areas of particular interest to your business: General Requirements of the Federal Motor Carrier Safety Regulations Insurance; Minimum Levels of Financial Responsibility Qualification of Drivers; Driver Qualification Files Drug and Alcohol Testing; Company Policy and Training Hours of Service Vehicle Inspection, Repair and Maintenance Hazmat Employee Training Requirements and options for Compliance Hazardous Materials Registration Shipping Papers and Shipping Paper Retention CDL Hazmat Endorsements; Driver Background Checks Roadside Inspections Hazmat Security Plan and Security Training Other Hazmat Compliance Workshop Thursday, March 20, a.m. - 5 p.m. RMPA Spring Membership Meeting & State PERC Planning Sessions 8 a.m. - 12:00 noon Location Shilo Inn 780 Lindsay Blvd. Idaho Falls, Idaho Propane Industry Members: No Charge for the Hazmat Workshop All Others: $299 per person COMPANY NAME CONTACT PERSON MAILING ADDRESS CITY STATE ZIP TELEPHONE NUMBER FAX NUMBER ADDRESS Please check which events each registrant will attend DOT WORKSHOP MEMBERSHIP MEETING 1ST REGISTRANT - FULL NAME 2ND REGISTRANT - FULL NAME 3RD REGISTRANT - FULL NAME 4TH REGISTRANT - FULL NAME 5TH REGISTRANT - FULL NAME Fax to or to

6 RMPA Membership Meeting In addition to the Hazmat Compliance Workshop, plan to attend the membership meeting and state PERC planning meetings of the Rocky Mountain Propane Association on Location These events will be held at the Shilo Inn, 780 Lindsay Blvd. in Idaho Falls, Idaho. Lodging Lodging is available at the Shilo Inn for $89/night. To make reservations, call the Shilo Inn at (208) and state that you are with the Rocky Mountain Propane Association to receive the special room rate. A full breakfast is included in the room rate. A block of rooms is being held until February 26. After this date, reservations will be subject to room availability and may be at a higher rate. Dinner There is no group dinner on Thursday evening. Enjoy a casual evening with your propane industry colleagues. RSVP It is important that you RSVP so we know how many to expect. Please use the attached form. Questions? Contact Baron Glassgow at or with any questions. A block of rooms is being held until February 26. After this date, reservations will be subject to room availability and may be at a higher rate. Make your lodging reservation as soon as possible. Schedule of Events Thursday, March 20, :00 a.m. - 5:00 p.m. Hazmat Motor Carrier Compliance Workshop A group lunch will be served during the workshop. 8:00 a.m. - 12:00 p.m. Rocky Mountain Propane Association Membership Meeting To be followed by State PERC planning meetings To register, fax or the Registration Form

7 Requalifier Identification Number (RIN) Renewal Reminder Once I obtain my RIN, how long does it remain in effect? The RIN is valid for a period of five (5) years from date of issuance. If my RIN is about to expire, how do I renew it? You must submit an application for renewal to DOT at least 60 days prior to the expiration date. It must be filed in the same manner as the original application. - - Application for Facility Registration to Requalify Cylinders By Visual Inspection Method Only Application made in accordance with requirements of 49 CFR Part (f) If application is for renewal of existing Requalifier Identification Number (RIN), please show the existing RIN below: Company Name: Facility Manager Name: Existing RIN, if applicable: Facility Address (where visual inspections to be performed): Street City State Zip Code Facility Telephone: Fax: Mailing Address (if different from above): Street City State Zip Code List of DOT Specification/Special Permit Cylinders to be inspected: I certify that this facility will operate in compliance with all applicable requirements of the Hazardous Materials Regulations, including the requirements of 49 CFR Part (g) relating to the requalification of cylinders by the visual inspection method. I further certify that individuals performing external visual inspections at the facility address referenced above have been trained and have received the appropriate information, as applicable, contained in CGA Pamphlet C-6 (Standards for Visual Inspection of Steel Compressed Gas Cylinders) and C-6.3 (Guidelines for Visual Inspection and Requalification of Low Pressure Aluminum Compressed Gas Cylinders). Signature Date Send the completed application by mail to: Associate Administrator for Hazardous Materials Safety Attention: Approvals, PHH-32 Pipeline and Hazardous Materials Safety Administration U.S. Department of Transportation, East Building 1200 New Jersey Avenue, SE Washington, D.C or fax it to: (202) or (202)

8 Rocky Mountain Propane Association Hazmat Compliance Workshop & Spring Membership Meeting March 20-21, 2014 Shilo Inn - Idaho Falls, Idaho Schedule of Events Thursday, March 20, :00 a.m. - 5:00 p.m. Hazmat Motor Carrier Compliance Workshop A group lunch will be served during the workshop. 8:00 a.m. - 12:00 p.m. Rocky Mountain Propane Association Membership Meeting To be followed by State PERC planning meetings

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