PRESENT: Crystal P. Harris, Chairperson; Karl Weiss, Vice-Chair; Danny Foley,

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1 VIRGINIA: At a Business Meeting of the Board of Supervisors of the County of Patrick, held at the Patrick County Veteran s Memorial Building on Monday, December 08, 2014 at 6:00 p.m. PRESENT: Crystal P. Harris, Chairperson; Karl Weiss, Vice-Chair; Danny Foley, Roger Hayden, Lock Boyce, Board Members STAFF PRESENT: Tom Rose, County Administrator; Alan Black, County Attorney; Geri Hazelwood, Assistant County Administrator, Clerk Others present were: Nancy Lindsey, The Enterprise, Richard Rogers, WHEO Madam Chair; called the meeting to order. Mr. Tom Sheppard; gave the invocation. The Board recited the Pledge of Allegiance to the Flag, led by Lock Boyce, and followed by a moment of silence in honor of U.S. military serving here and abroad both past and present. Approval of the meeting agenda On motion by Lock Boyce to approve the amended meeting agenda seconded by Karl Weiss and carried unanimously. Approval of minutes for November 20, 2014 On motion by Lock Boyce to approve the minutes with the noted correction for November 20, 2014 seconded by Roger Hayden and carried unanimously. December 8, 2014 Page 1

2 Bills, Claims, and Appropriations The Board had discussion of items on p. 40 and 47. On a motion by Karl Weiss to approve the bills as presented seconded by Lock Boyce and carried unanimously. December 8, 2014 Page 2

3 December 8, 2014 Page 3

4 December 8, 2014 Page 4

5 December 8, 2014 Page 5

6 December 8, 2014 Page 6

7 December 8, 2014 Page 7

8 December 8, 2014 Page 8

9 December 8, 2014 Page 9

10 December 8, 2014 Page 10

11 December 8, 2014 Page 11

12 Public Comment Madam Chair opened the public comment period. Mr. Dale Harrell, Dan River District; spoke to the Board regarding relief for the volunteers, and the need for ALS help in Ararat. Madam Chair closed the comment period. New Business Mr. Joey King and Althea McDaniel Lifecare Medical Transports, Inc. The Board heard a presentation from Mr. Joey King with regards to providing medical transport services to Pioneer Medical Hospital. The Board thanked Mr. King for his presentation and welcomed him and the services that Lifecare Medical Transports will provide to Patrick County, The Board members shared their comments with Dale Harrell. During that discussion they talked about putting a committee in place to review and monitor calls, recruiting of more volunteers, and more training. The County needs to pay for the training. On a motion by Karl Weiss to allow Lifecare Medical Transports, Inc., to run 911 calls after every squad has been toned out and cannot respond seconded by Danny Foley and carried unanimously. PUBLIC HEARING: Board of Equalization Ordinance Madam Chair opened the public hearing at which time Ms. Janet Rorrer, Commissioner of the Revenue spoke. She reminded the Board of the qualifications of the Board of Equalization. The BOE shall be comprised of 3 to 5 members, 1 to 2 alternates (1 for 3 and 2 for 5). The Board shared their concerns of not having adequate time to make an appeal. The Board also discussed what hours the BOE would keep in order to serve the citizens of Patrick County. The Board of Equalization will be charged with scheduling their own hours, however; said hours should be set to accommodate the best interest of the citizens. Madam Chair closed the public hearing. On a motion by Lock Boyce to approve the 2015 Real Estate Board of Equalization Ordinance as presented and seconded by Roger Hayden and carried 3 to 2. December 8, 2014 Page 12

13 Voting Aye: Hayden, Boyce, Foley Voting Nay: Weiss, Harris Ms. Janet Rorrer, Commissioner of the Revenue Reassessment According to Ms. Rorrer making the reassessment book available via the internet is a user friendly way for people to look up land records. And she would like to make this service available before the equalization process begins. HD Web Studio who maintains the County government website is willing to do so for a $1500 set up fee. Ms. Rorrer requested that the Board allow her to proceed with placing the reassessment book online. Ms. Rorrer stated that the funds to pay for said service would come out of her budget maintenance line in the amount of $1500. On a motion by Lock Boyce the Board requested that Ms. Rorrer proceed with placing the reassessment book online and those funds to pay for said service would come out of Ms. Rorrer s budget maintenance line in the amount of $1500 seconded by Danny Foley and carried unanimously. Break 7:30-7:45 Old Business Presentation: Mr. David Rose and Mr. Paul Jacobson; Refunding Opportunities, Results and Update On a motion by Lock Boyce to adopt the resolution as presented seconded by Karl Weiss and carried unanimously December 8, 2014 Page 13

14 December 8, 2014 Page 14

15 December 8, 2014 Page 15

16 Revised Subdivision Ordinance The Patrick County Planning Commission presented the Board with the revised Subdivision Ordinance. Mr. Black spoke on the commission s behalf. The Board members had discussion and thanked the Planning Commission for providing the revised Subdivision Ordinance and offering to answer any questions that the Board or their constituents may have. Mr. Hayden stated that it puts too many restraints on people of Patrick County who own land or ever intend to own land and will fight tooth and nail until the end to either get it changed or start over. (Per: Mr. Hayden s request said comment is hereby entered into the minutes) On a motion by Lock Boyce to schedule a Public Hearing to hear comments on the revised Subdivision Ordinance as presented by the Planning Commission on Monday, January 26, 2015 at 6:30 pm seconded by Danny Foley and carried unanimously December 8, 2014 Page 16

17 Executive Session: On motion by Lock Boyce seconded by Karl Weiss to go into executive session to discuss Personnel Matters (A)(1) Committee appointment, Real Estate (A)(3),Legal Matters (A) (7), Contract Matters (A) (30) WHEREAS, the Patrick County Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with provisions of the Virginia Freedom of Information Act, and WHEREAS, Section of the Code of Virginia requires a certification by the Board that such executive meeting was conducted in conformity with Virginia law, NOW, THEREFORE, BE IT RESOLVED that the Patrick County Board of Supervisors does hereby certify that, to the best of each member s knowledge, only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board, BE IT FURTHER RESOLVED that the Patrick County Board of Supervisors does hereby certify that, to the best of each member s knowledge, only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies. Roll Call: Hayden- aye Boyce aye Foley aye Weiss- aye Harris- aye RECONVENE On motion by Lock Boyce seconded by Karl Weiss the Board reconvened from executive session where only Personnel Matters (A) (1) Real Estate December 8, 2014 Page 17

18 (A)(3),Legal Matters (A) (7), Contract Matters (A) (30) was discussed and carried unanimously. ACTION On motion by Roger Hayden to nominate Wayne Clark, Mayo River District; William Carr, Dan River District, Marjorie Nowlin, Peters Creek District and Alfred Brammer, Smith River District; to the Board of Equalization seconded by Lock Boyce and carried unanimously On a motion by Karl Weiss to nominate Robert Worley to the Patrick County Recreation Committee seconded by Roger Hayden and carried unanimously. On motion by Lock Boyce to deny the claim by Jay Gregory for dog incurred losses of poultry based on poor documentation of the case seconded by Karl Weiss and carried unanimously Mr. Rose stated that he had not written the letter to VDOT with regards to the left turn signal. He is waiting to hear back from the Town of Stuart. The Board had discussion with Joanne Spangler who expressed strong opposition to changing the green left turn signal on the stop lights in the Town of Stuart. Mr. Rose reiterated that he would wait to hear from the Town of Stuart before writing a letter to VDOT. December 8, 2014 Page 18

19 ADJOURN On motion by Lock Boyce seconded by Karl Weiss to adjourn until January 12, 2015 at 6:00 pm and carried unanimously The Board discussed once Mr. Weiss has confirmed his appointee for the BOE, the Board will take a poll vote and ratify said vote at its Organizational meeting Monday, January 12, Crystal P. Harris, Chairperson December 8, 2014 Page 19

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