I. Call to Order. Roll Call. Approval of Minutes. a. January 27, American Tower Proposal. V. Public Forum. Adjournment
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1 Telecommunications Advisory Commission Meeting March 30, 2016 Village Hall Board Conference Room 6900 North Lincoln Avenue Lincolnwood, Illinois :30 P.M. I. Call to Order II. III. Roll Call Approval of Minutes a. January 27, 2016 IV. American Tower Proposal V. Public Forum VI. Adjournment Posted: March 24, 2016 By:
2 MEMORANDUM TO: FROM: Telecommunications Advisory Commission Douglas J. Petroshius, Assistant Village Manager DATE: March 24, 2016 SUBJECT: Telecommunications Advisory Commission (TAC) Meeting In preparation for the March 30, 2016 TAC meeting staff prepared this memorandum. The meeting agenda and draft minutes of the last meeting are enclosed with this packet for your review as well as additional information as described below. Below is a summary of the agenda item. American Tower Proposal At the December 2015 TAC meeting the topic of lease agreements was discussed. The Village currently has two lease agreements: one for cellular services on top of the Village s Standpipe at 7015 North Central Park Avenue (next to Lowe s) and another for cellular services on a lattice tower adjacent to the Standpipe. Recently the Village was contacted by Laurie Laney of American Tower who operates the lease for the lattice tower. Ms. Laney provided the attached proposal to extend the existing agreement at an increased rate. This is attached and was also sent to TAC on October 17, Staff is seeking input from the Commission regarding this proposal. Further, Ms. Laney will be available by telephone to present her proposal to the Commission. Questions or Comments Do not hesitate to contact me with any questions you may have on any of the above topics at (847) or dpetroshius@lwd.org. Page 1 of 1
3 DRAFT Telecommunications Advisory Commission Meeting Minutes January 27, 2016 Police Fire Training Room 6900 North Lincoln Avenue Lincolnwood, Illinois Commissioners Present Brad Fox, Chair Jeffrey Light Stanley Wilk Commissioners Absent Joan Freidman Andrew Gavrilos Others Present Douglas Petroshius, Staff Liaison Amanda Pazdan, Management Analyst I. Call to Order a. The meeting of the Telecommunications Advisory Commission (TAC) was called to order at 6:08 P.M. by Commissioner Fox. II. Roll Call a. Commissioner Fox called the Roll. A quorum was present. III. Approval of Minutes a. Commissioner Wilk made a motion to approve the minutes of the December 7, 2015 meeting. Commissioner Light seconded the motion. The motion was approved 3-0 by voice vote. IV. Audio Visual System Assessment a. Mr. Petroshius provided background. Discussion ensued concerning the assessment performed by the Village s information technology consultant. Commissioner Fox indicated that he would provide staff with some vendors that would be good RFP respondents. The TAC concurred with staff to proceed with the (Request for Proposals) RFP. Mr. Petroshius indicated that TAC would receive the RFP document for review and comment by . Further, staff would report back to the TAC with the final results of the RFP. V. Public Forum a. None. Page 1 of 2
4 DRAFT VI. Adjournment a. Commissioner Light made a motion to adjourn the meeting. Commissioner Wilk seconded the motion. The meeting was adjourned by voice vote 3-0 at 7:16 P.M. Minutes Recorded by: Douglas Petroshius Assistant Village Manager Staff Liaison Page 2 of 2
5 An Authorized Vendor of American Tower Corporation Laurie Laney 2201 NW Corporate Blvd. Ste 105. Boca Raton, FL /16/15 Doug Petroshius Village of Lincolnwood 6900 N. Lincoln Ave. Lincolnwood, IL RE: Lincolnwood Site # Dear Mr. Petroshius, Thank you for reaching out again. Since we last spoke, the industry has become even more competitive with a lot of 3 rd party companies offering perpetual easements, fee simple sale or Lease Buyouts. American Tower would like to maintain their relationship with you and have similar programs that can be paid out in a lump sum or a deferred payment schedule where they pay a significant amount of interest should this become of interest to you. Their main focus is to further protect and secure their sites, so as we ve previously discussed, another way to do this is to increase the Lease term. Here are the key reasons why American Tower is looking for a Lease Extension now: 3 rd party companies doing long term Lease Buyouts or Perpetual Easements on competitive structures leaves us at a competitive disadvantage because those sites have significantly more term. The growing number of carrier consolidations in this industry is reducing the number of potential core customers and leaving an increased number of empty towers in their wake. Was your T-Mobile site impacted with their acquisition of Metro PCS? Wireless carriers look for long term leases when selecting a site as a way to mitigate their risk of having to relocate their equipment in the future (saving time and cost). If all other things are equal with another tower, the site with the longer term ground Lease would be a determining factor in their decision. Here is what we are proposing: 30 year Lease Extension Amendment from (5 year renewal terms). This would amend the lease adding 6 more extension terms on the back-end of the current lease and in exchange for granting the additional term, American Tower will offer to increase your rent by $150/mo and change your escalation to 15%/term. This escalation change along with the increased rent will have a
6 significant impact over time. All the other lease terms and conditions would remain the same going forward as they are currently drafted. This extension is sought so that ATC can assure their tenants continuing operation of their installations (concurrent with ATC s land lease) should they wish to do so. A Lease Extension will not prevent you from accepting a perpetual easement offer in the future and multiple tenants can improve what is offered. Thank you for your time and consideration, I will follow up with you next week or if you have any questions before then, please contact me at the number below or at llaney@toweralliancellc.com. Sincerely, Laurie Laney Lease Consultant Tower Alliance LLC
I. Call to Order. Roll Call. Approval of Minutes. a. October 13, 2015. Zoning Code Review: Telecommunications. a. Small Cell Antennas
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