Doctoral Programs Access Rules

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1 Doctoral Programs Access Rules Article 1 (Object) The following rules apply to the application process to the Doctoral Programs at the Faculty of Sciences and Technology of the University of Coimbra, according to the Regulation of the Doctoral Programs of the Faculty of Sciences and Technology of the University of Coimbra (FCTUC). Article 2 (Scope) All rules apply to all PhD programs of FCTUC, except for collaborative Doctoral Programs. Article 3 (general ) 1. All candidates must follow the rules regarding to the qualifications demanded to apply to the PhD Programs: in accordance with article 4 of the Regulation of Doctorates of the University of Coimbra (RDUC), the following candidates may apply to the Doctoral Programs: a) Holders of an MSc or equivalent degree; b) Lecturers who have been passed pedagogical and scientific capacity exams; c) Holders of a BSc degree who hold a relevant scientific and/or academic curriculum, acknowledged as adequate for this cycle of studies by the Scientific Council of the FCTUC; d) Holders of a relevant academic, scientific or professional curriculum, acknowledged as adequate for this cycle of studies by the Scientific Council of the FCTUC; 2 The acknowledgment referred to by subsection c) and d) of no.1 only allows access to the cycle of studies leading to the Doctor degree, and does not grant the holder equivalence to a BSc or MSc degree, or its acknowledgment. 3 According to clause 3 of article 4 of the RDUC, specific access criteria for each course may be established.

2 Article 4 (Applications) 1 Applications take place online using a specific form available at the FCTUC website. 2 Submitting an Application may demand the payment of a fee. Article 5 (Applications process) 1 Applications must include the following mandatory documents: a) Copy of the student s identity card or Passport; b) Document(s) proving that the candidate gathers the conditions referred in article 4 of the RDUC; c) Document with detailed courses and grades obtained (if it is not a degree concluded at FCTUC); d) Document with the working hours and syllabi of the degree held (if it is not a degree concluded at FCTUC); e) Academic and Professional Curriculum Vitae, in the Europass format ( specifically mentioning the adequacy of the students training in the 1st and 2nd cycles to the chosen 3rd cycle. f) Motivation and intention letter; g) Two recommendation letters. 2 - a) If when applying the student is not able to present all demanded documents, unofficial documents may temporarily replace the official ones referred to in subsections b), c), and d) of no. 1 of this article. In this case all official documents must be presented until the end of the deadline specified by the application calendar or the application will not be considered and the application fee will not be reimbursed. b) If the content of the official documents delivered is different from the unofficial ones delivered during the application, the candidate should explicitly specify that when official documents are delivered. The Faculty of Sciences and Technology has the right to re-evaluate the corresponding application and cancel it if the new data may exclude the candidate. 3 Foreign students must have the documents referred in b), c), and d) of previous number validate by legal education services, consular services or by the Hague Apostille. Documents should be written in Portuguese, Spanish, French or English. If not, they should be translated into Portuguese by an official translator acknowleged by the Portuguese Diplomatic Representation.

3 4 - All documents should be delivered in pdf digital format. Only accepted candidates must deliver the officially certified paper originals in the deadline defined in the calendar. Artigo 6.º (Selection and ranking) 1 Selection and ranking of candidates aims at maximizing the success of the students in the Doctoral Program they have applied to. The ranking may be based on the following elements: a) Academic and Professional Curriculum; b) Adequacy of the 1st and 2nd cycles training to the 3rd cycle requisites; c) Motivation and Intention letter; d) Recommendation letters; e) Knowledge and competences tests/exams; f) Interview. 2 The publication of the valuation criteria of the different elements to include in the selection and ranking process should be available at the FCTUC website 15 days before the application deadline. 3 The selection and ranking of candidates is conducted by the coordination of the Doctoral Program, or by a Selection Committee named by the coordination. 4 After the selection process, candidates may be admitted, rejected and put on a waiting list. The admission of a candidate may be unconditional if it is dependent only on the candidate s will to enrol in the program, or conditioned to the conclusion of any courses that may be advised. In this case, the candidate may only enrol in the Program if he/she has succeeded in the completion of these courses/subjects before the start of the Doctoral Program. The inclusion of a candidate in a waiting list (which may happen even if there is no vacancy limit) may be subject to the same conditions. Article 7 (Accreditation of competences) 1 Students may ask the Coordination of the Doctoral Program for accreditation of courses of the PhD Program. Accreditation may be granted to the full curricular part of the Program. 2 For the previous accreditation the student should fill in the specific fields in the online application.

4 3 - Accreditations are decided during the selection and ranking process by the coordination of the Doctoral Program or by a Selection committee named by the coordination. Article 8 (Deadlines) 1 - The deadlines are specified in the calendar in an Annex of these rules. 2 The Director of FCTUC may accept applications outside the scheduled deadline whenever considered that there are conditions for the integration of applicants in the programs, once heard the responsible Scientific commissions. Article 9 (Vacancies) 1 The Doctoral Programs may not have pre-established vacancies, whereas the acceptance of candidates depends only on the defined criteria, according to article 16 of the Regulation of Doctoral Programs of FCTUC. 2 the existence of vacancies and their number is defined by the Rector of the University of Coimbra (UC), under the proposal of FCTUC. 3 In well-grounded cases the number of vacancies may be increased after the application deadline. Article 10 (Exclusion) 1 Candidates who at any given moment provide false statements/declarations, will be excluded. 2 The exclusion decision belongs to the Director of the FCTUC, or to someone named by the Director. 3 Candidates who provide false statements/declarations, may not register or enrol in that year in any Doctoral Program at the Faculty of Sciences and Technology of the University of Coimbra. Artigo 11 (Tie-breaking) Whenever there are two or more applicants in a tie situation for admission and only one vacancy left, additional vacancies are created Article 12 (Publication of results)

5 The ranked lists of admitted students are published through notices in the usual locations and at the FCTUC website. Artigo 13.º (Claim) 1 Once the lists mentioned above are out, applicants have 10 days to present any claim. 2 The claim must be addressed to the Director of the FCTUC and delivered at the Academic services of the FCTUC. Article 14 (Decision on the claim) The decision on the claim belongs to the Director of the FCTUC and must be out in 5 days time after the receipt of the claim. Artigo 15.º (Claim result) If any claim is considered valid and there is no available vacancy, an additional vacancy is created. Article 16 (Enrolment and registration) 1 The rules of enrolment and registration are defined by article 7 of the RDUC. 2 Candidates admitted to a Doctoral Program should enrol within 60 days, except for the ones mentioned in subsection 3 of the present article. 3 Candidates admitted to a Doctoral Program whose enrolment is dependent on the granting of a scholarship have a period to decide to enroll as long as they have explicitly mentioned their situation in their application. In these cases the enrolment is on hold at the Academic services of FCTUC. Applicants have a year from the date of the application start to decide on their enrolment. After that deadline the application prescribes automatically. 4 During the time predicted in subsection 3 of the present article, the applicant must address a statement to the Coordination of the Doctoral Program, declaring his/her intention to enroll in the Program once conditions allow him/her. According to the calendar moment when that statement is delivered, the Coordination of the Doctoral Program decides on the enrollment in the current edition of the Program or in the following edition. 5 Whenever a student does not register and enroll in the scheduled deadline, the following student on the ranked list resulting from the selection criteria will be noticed by post mail, until the actual fulfillment of the vacancy or until the end of the list..

6 Article 17 (Omitted cases) Any omitted cases will be solved by dispatch of the Director of the FCTUC. Article 18 (Entry into force) The present rules take effect in the day after being published at the FCTUC website, while they will stay while they are valid.

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