Audio-Visual Equipment: Loan Agreement

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1 Audio-Visual Equipment: Loan Agreement

2 Content: 1. Loan Statement 2. Conditions of Use 3. Sign-Off document Our Recording Equipment is funded by the Gambling Community Benefit Fund. 2

3 Loan Agreement Statement The aims of Oral History Australia (further OHA) are to promote the ethical practice and methods of oral history; to educate in the use of oral history methods; to encourage discussion on all aspects of oral history and to foster the preservation of oral history records in Australia. In order to achieve these aims Oral History Queensland Inc (further OHQ) encourages and facilitates the recording of the stories of the local communities, organisations and individuals thus contributing to preserving of the unique history and culture of our State. To support these activities the Executive Committee of OHQ agrees to loan elements of or entire Audio-Visual equipment kits (further AVE) in accordance with the conditions ( the Conditions ) of loan given below. OHQ strongly encourages the Borrowers of AVE units to consider donation of their completed projects to the largest State depository of oral histories and digital stories the State Library of Queensland (www.slq.qld.gov.au) - for safe preservation and use by other researchers and for posterity. Conditions of Loan The Borrower The equipment will be made available only to financial members of the Association and the use of the equipment is restricted to the Borrower. The Lender The Lender is OHQ and the Loan Officer acts on its behalf. The Lender will maintain the equipment in excellent working order and ready to use by a potential Borrower. The equipment should be stored in a locked room away from direct heat and dust. On return the Loan Officer should check the equipment for potential damage and perform a test-record to determine its condition. Any comments are then recorded in the Condition Report (Loan Details/Sign-Off Form) and OHQ will determine measures that should be taken. Purpose of Loan The Borrower will only use the AVE for the purpose specified under the headings Purpose of loan as identified in Loan Details Sign Off document. 3

4 Period of Loan The AVE will continue on loan to the Borrower until the date specified under the heading Period of Loan in the Loan Details document. The lending period is up to 30 days. The Period of Loan may be extended or reduced upon request from the Borrower following negotiation and approval of the Loans Officer. In this case three days notice should be given to the Loans Officer to make proper arrangements on behalf of other Borrowers. If the interview is unexpectedly cancelled on the day please notify the Loans Officer to negotiate the period of extension. A penalty of $5 per day applies for breach of the agreed loan period and failure to notify OHQ. OHQ reserves the right to recall the AVE for any reason. Protection and Management The Borrower will at all times ensure that equipment is treated with all due care to ensure protection against loss, damage or deterioration. Under no circumstances may the Borrower lend equipment to a third party. The Borrower will ensure that any instructions from the Loan Officer for the installation and operation of the AVE are followed. The Borrower will at all times during the Loan period protect the AVE from rain, extremes of temperature and from the hazards of fire, theft, dirt, foodstuffs, drinks or handling by unauthorised or inexperienced persons or members of the public. In any instances of loss, damage or deterioration while working with the equipment or during transit, the borrower will report immediately to Loan Officers and will await their instructions. In the event of damage to the AVE, the Borrower will not undertake any physical analysis or repairs. The AVE items will be tested after each return and potential repairs will be billed to the Borrower. At the end of the Loan period the Borrower will remove their memory cards from the AVE. OHQ will not be responsible for any data loss should memory cards be left in the AVE. The Borrower may wish to keep the memory card supplied by OHQ. In this case the Borrower should replace the card with the card of identical brand and size, e.g. SanDisk 2GB FC should be replaced by the SanDisk 2GB FC. A card of a different brand and size would not be accepted and the cost of the card will be billed to the Borrower. The Borrower should note that the Fostex recorder uses a Type 2 FlashCard, which is slightly thicker than a Type 1 FlashCard. Camera stores are recommended for purchasing these cards. OHQ also recommends that the Borrower purchase a SanDisk 4G FC for the recording to ensure you have enough capacity for your interview (1G = 1 hour of recording at 48HZ 24 bit). 4

5 Transportation Whereas OHQ will pack the equipment prior to despatch, the Borrower will be responsible for organising transport. Method of transportation is specified under the heading Transport in the Loan Details document. Equipment may be sent to the Borrower by post, at the Borrower s expense. Upon completion of the Loan, the Borrower will return the AVE to OHQ, or to such other place as OHQ may advise in writing prior to completion of the Loan. Insurance The AVE units are insured against Accidental Damage and as Goods in Transit. However, the Borrower will be solely responsible for the AVE from the time the AVE leaves the premises of the Loan Officer until the AVE is returned. The Borrower may choose to self-finance this risk or insure against it. It is advisable to check with your insurance company as some of them can offer the coverage as affordable as $ The Borrower will be responsible for replacement costs of AVE items should they be damaged, stolen or lost whilst in their possession. Fees and Charges Each loan kit is available for free. Security deposit of $100 is required. It will be reimbursed upon return of the equipment if the equipment is in the same condition as when despatched to the Borrower. Otherwise the deposit will be kept and used against repairs. All costs associated with the transport of the AVE including, any special crating, packing and transportation (and supervision thereof) will be met by the Borrower. Acknowledgement and Use The Borrower will acknowledge OHQ in distribution of media releases/publicity relating to the project with the following acknowledgement: The interviews were recorded on the Audio-Visual Equipment courtesy of Oral History Queensland. The Borrower shall write a short article (about a page) on their project and include any comments about the recording process and whether they achieved their goal. This article is to be submitted to the Newsletter Editor of OHQ. The Borrowers are encouraged to consider donation of their completed projects to the State Library of Queensland for safe preservation and collection. Signature of Borrower or Authorised Agent: Date: Signature of the OHQ Loan Officer: Date: 5

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