WE INVITE YOU TO JOIN US ARANY s 54 th Annual Convention & Trade Show November 5 7, 2015 Adam s Mark Hotel Buffalo

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1 WE INVITE YOU TO JOIN US ARANY s 54 th Annual Convention & Trade Show November 5 7, 2015 Adam s Mark Hotel Buffalo VENDOR OPPORTUNITIES PACKET New Convention & Trade Show Format 2 nd Annual Automotive Recyclers Summit with Colleagues coming together from across the Northeast and Canadian Provinces Opportunities to Display Equipment & Perform Demonstrations New Event Friday Evening Wings & Dings Tour Let s Work Together to Create the Perfect Package for Your Company! Don t Miss Out! See Inside for Full Details We ll See You in Buffalo!

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3 54 th Annual Convention & Trade Show SPONSOR, EXHIBITOR & ADVERTISER INFORMATION We invite you to join the ENERGY & VISION of the Automotive Recyclers Association of New York! The Automotive Recyclers Association of New York is pleased to announce that its 54 th Annual Convention & Trade Show will take place in Buffalo on November 5-7, Automotive Recyclers from across New York State, the Northeast and Canada will come together at the Adam s Mark Hotel for professional business development, to learn about the latest trends, practices, equipment and technology and to celebrate our industry and the accomplishments of ARANY! Our 2015 theme is Charging to Success as ARANY continues to pick-up momentum we are focusing this energy and vision for the betterment of the industry in the Empire State and beyond! With the knowledge and experience that all convention attendees and supporters will obtain through their presence and participation knowledge that will help improve their operations, enhance their recycling efforts and increase the bottom line we will all be Charging to Success! DON T MISS OUT! Become a major sponsor or advertiser and make an impact on New York State s and the region s Automotive Recyclers! We look forward to seeing you in Buffalo! 2015 Convention Updates - The 54 th Convention & Trade Show Planning Committee New Convention & Trade Show Format Based on member and vendor survey responses, we have changed the time frame of our event to make it more convenient and flexible for attendees and supporters: - We will hold the Summit & Kick-Off Party on Thursday, November 5. - The Trade Show will run 3:00 7:00 p.m. on Friday, November 6, with the Gala Cocktail Party taking place right on the Trade Show floor at 6:00 p.m. It will resume on Saturday at 8:00 a.m. We will conduct gift basket/giveaway drawings at 11:15 a.m. and close the Trade Show at 12:00 Noon with lunch and a general session. Opportunities to Display Equipment & Perform Demonstrations Major equipment can be displayed directly outside the hotel and equipment that can fit in the freight elevator (8 h x 8 w x 20 l) can be displayed directly on show floor. Companies can reserve time to conduct a product/service demonstration. Contact ARANY for additional details we will work with you to create the perfect package! New Event Friday Evening Wings & Dings Tour great chance to sponsor! Let s Work Together to Create the Perfect Package for Your Company!

4 2015 Major Sponsorship Opportunities Green Level $5, Premier trade show floor location Company logo included on all event publicity Sponsor banner on convention floor Company introduction at event + all benefits of Premier Level Note: Green Level Sponsorship would allow a company to bring in small equipment for display and conduct a timed product/service demonstration on the show floor (demonstration will be scheduled in program and publicly announced) Green Level Sponsors can also choose to have an equivalent display space of 4 booths. (Please see enclosed floor plan). Premier Level $3, Premier trade show floor location 1 year advertising on ARANY s new website (with hyperlink) 1 year of full page advertising in The Bottom Line, ARANY s newsletter Full page convention program advertisement Special thank you listing on website & newsletter Special mention during convention events Complete listing of all attendees Convention bag contributor + Opportunity for timed product/service demonstration on the show floor (demonstration will be scheduled in program and publicly announced) Executive Level $2, Major trade show floor location 6 months of advertising on ARANY s new website (with hyperlink) 1 year of half page advertising in The Bottom Line, ARANY s newsletter Half page convention program advertisement Special thank you listing on website & newsletter Special mention during convention events Complete listing of all attendees Convention bag contributor Partner Level $1, Major trade show floor location 6 months of company logo placement on ARANY s new website (no hyperlink) 1 year of quarter page advertising in The Bottom Line, ARANY s newsletter Quarter page convention program advertisement Special thank you listing on website & newsletter Special mention during convention events Complete listing of all attendees Convention bag contributor

5 Investor $ Trade show floor location Sponsor listing with company logo in convention program Special thank you listing on website & newsletter Special mention during convention events Complete listing of all attendees Convention bag contributor Note: Each sponsorship level includes daily meal tickets (breakfast & lunch) for two representatives. Additional meal tickets, as well as Gala tickets, can also be purchased. Contact ARANY State Office for full details. Other Sponsorship Opportunities A great way to increase your visibility with convention attendees! Convention Kick-Off Party $1, Thursday, November 5 th ; Company logo and acknowledgement on all party materials; introduction at event; special listing in convention materials New This Year! Wings & Dings Pub Crawl Tour $1, Friday, November 6 th ; Company logo and acknowledgement on all party materials; brief comment/presentation at hotel before start of tour; special listing in convention materials Gala Cocktail Hour $2, Friday, November 7 th ; Convention signature drink created and named after your company; special introduction during the cocktail hour; company logo and acknowledgement on all Gala materials; special listing in convention materials. Conference Hospitality Bags $1, Item carries ARANY & Your Company Logo Conference Giveaway $ Item carries ARANY & Your Company Logo Convention Commemorative Program Advertising Rates A full color program given to every convention attendee; after the event, it will be prominently placed and promoted on ARANY s new website and e-blasted out to all members ensuring maximum exposure for convention supporters. Back Cover $1, Inside Back Cover $1, Inside Front Cover $1, Full Page $ Half Page $ Quarter Page $ Business Card $ 50.00

6 Auction Items Sought Help ARANY advance its mission and build-up its Political Action Committee (PAC) by contributing items to this year s Auction! Auction donors will be acknowledged in the convention program. If you would like to contribute to the auction, please denote on sponsorship form. Other Important Vendor Information The Trade Show Floor Plan and Schedule-at-a-Glance can be found enclosed. Our convention set-up allows for maximum exposure of company sponsors and exhibitors. Standard display booth area is 8 x 10 feet with skirted table, and pipe and drape set-up. Free Wi-Fi Internet access is available throughout the Trade Show Area. Additional audio-visual or technical equipment arrangements will be made with Hale Northeastern, our Trade Show contractor. We will send you follow-up information upon receipt of your paperwork. Accommodations: All sponsors and professional partners are encouraged to arrange their accommodations at the Adam s Mark Hotel, the ARANY Convention Headquarters Hotel. A special convention rate of $ is available. Call to make your reservations. Tell them you are with the Automotive Recyclers of New York room block. Our Convention & Trade Show Headquarters Hotel Special $ Rate Call to make your reservation.

7 2015 Trade Show Floor Set-Up

8 ARANY 54 th Annual Convention & Trade Show SCHEDULE-AT-A-GLANCE Check out our new Convention & Trade Show layout based on member and vendor recommendations. We re Charging to Success with a leaner and meaner event! Join us! Thursday, November 5, 2015 Convention Registration Automotive Recyclers Summit Convention Kick-Off Party Opens at 1:00 p.m. 1:00 5:00 p.m. 6:00 9:00 p.m. Friday, November 6, 2015 Vendors can check-in and set-up anytime from 7:30 a.m. 2:30 p.m. You must be ready to go by 3:00 p.m. when the Trade Show officially opens. Registration Breakfast Annual Membership Meeting & Election of Officers General Session Break Concurrent Sessions Lunch Concurrent Sessions Trade Show Cocktail Party on Trade Show Floor Annual Gala Banquet & Auction Opens at 7:00 a.m. 7:30 9:30 a.m. 8:30 9:30 a.m. 9:30 10:30 a.m. 10:30 11:00 a.m. 11:00 a.m. 12:00 p.m. 12:00 1:00 p.m. 1:00 3:00 p.m. 3:00 7:00 p.m. 6:00 7:00 p.m. 7:00 9:30 p.m. Wings & Dings Pub Crawl Tour 10:00 p.m. -????? Saturday, November 7, 2015 Registration Opens at 7:00 a.m. Breakfast on Trade Show Floor 8:00 9:30 a.m. Trade Show 8:00 a.m. 12:00 p.m. We will begin drawings for prize baskets and giveaways at 11:15 a.m. Lunch with Keynote Presentation 12:00 1:30 p.m. Concurrent Sessions Convention Closes 1:30 3:00 p.m. 3:00 p.m.

9 54 th Annual Convention & Trade Show Professional Partner Registration Form/Contract Please complete this form and submit with payment to address listed below. Please send any artwork electronically to the ARANY State Office at Please keep a copy of this contract for your records. We will confirm all arrangements with you upon receipt of paperwork. Company Name: Contact Name: Address: City: State/Province: Zip: Phone: Please indicate your preferences for booth/display space: Booth Choice/Alternates Booth 1 st Choice Booth 2 nd Choice Booth 3rd Choice Exhibit space assigned on a first come/first served basis. We will confirm your assignment upon receipt of this form with payment. Major Sponsorships Green - $5, Premier - $3, Executive - $2, Partner - $1, Investor - $ Other Sponsorship Opportunities Kick-Off Party - $1, Wings & Dings Tour - $1, Gala Cocktail - $2, Hospitality Bag - $1, Conference Giveaway - $ Program Advertising Back Cover - $1, Inside Back Cover - $1, Inside Front Cover - $1, Full Page - $ Half Page - $ Quarter Page - $ Business Card - $50.00 Gala Reception & Banquet Tickets (Friday Evening) Total # x $85.00 = $ Additional Company Registrations/Meal Tickets (from next page) Total # x $ = $ Total Enclosed: $ Check Enclosed (Please make payable to: ARANY) Credit Card Type of Card: Visa MasterCard Amex Discover Name on Card: Card Number: Expiration Date: Security #: Registration Form continues on next page

10 Company Name: 2 Company Representatives Attending Please indicate who will be representing your company at the Convention. You may add other names from the time of registration right through to the convention just contact ARANY. Each sponsorship level includes daily meal tickets (breakfast & lunch) for two representatives. Additional individual convention registrations/meal tickets (for $155.00), as well as Gala Reception & Banquet tickets (for $85.00), can also be purchased. Name(s) Meals Gala Representative 1: x Included Representative 2: x Included Additional Company Representatives/Attendees Name(s) Register Gala Representative 3: Representative 4: Representative 5: Representative 6: Representative 7: Representative 8: Auction Donation Yes, we will donate to the ARANY Auction in order to further support your mission. Item(s) being donated: Value: $ Questions? Please contact the ARANY State Office at: Submit this form to: to: Fax to: (518) or Mail to: ARANY 2015 Convention 1450 Western Avenue, Suite 101 Albany, NY

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