1) What is the estimated amount of time the fundraising consultant will be expected to perform the stated duties? weeks, months?
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1 ADDENDUM #1 July 1, 2015 Re: HACC, Central Pennsylvania s Community College RFP16-01 Fundraising Consultant From: HACC, Central Pennsylvania s Community College Monique Y. Baylor, Procurement Services and Contracts One HACC Drive Harrisburg, PA To: All Proposers Harrisburg Area Community College (HACC) is sending this addendum #1 to answer questions received, to better clarify the specific requirements of RFP16-01 Fundraising Consultant. 1) What is the estimated amount of time the fundraising consultant will be expected to perform the stated duties? weeks, months? Each duty has a different timeframe. We will provide deadlines for each one as they arise. These deadlines will be set well in advance to ensure that there is ample time for preparation and execution. 2) What is the planned giving project? Does HACC need a program designed from the ground up with prospects, timelines, schedule of activities, solicitations, etc? The planned giving project will need to be designed from the ground up. We have completed a few small initiatives and have a prospect list, but we do not have a comprehensive plan. 3) Is the day of giving a physical event with invitations, guest list, venue or is it an event that this similar to giving Tuesday? The Day of Giving is an event similar to Giving Tuesday. While there will be some oncampus activities, the online giving will be the primary focus.
2 4) Fundraising appeals, are these considered direct mail, tele funding, and ? The majority of the fundraising appeals will be direct mail and appeals. 5) What is the overall expense budget for the development duties sited? The budget for each project varies and will be shared with the fundraising consultant 6) What is the expense budget per line item? The budget for each project varies and will be shared with the fundraising consultant 7) What is the overall revenue goal? 8) What is the revenue goal by the following categories: individual giving, corporate, foundation, government, event, special projects (if applicable), campaign? The HACC Foundation will kick of a four-year comprehensive fundraising campaign in fall The fundraising consultant will provide beyond-the-scenes assistance to ensure the goal is met. The consultant will not interact with HACC Foundation donors. The overall goal of the campaign is $12 million. The four campaign priorities are: 9) Will the prospects have to be qualified prior to scheduling donor meetings for staff members or is there a vetted prospect list ready to go? We have a vetted prospect list ready. 10) What is the annual revenue goal specifically for individual and major donors and what are the goals related to number of visits per year?
3 The budget for each project varies and will be shared with the fundraising consultant The HACC Foundation will kick of a four-year comprehensive fundraising campaign in fall The fundraising consultant will provide beyond-the-scenes assistance to ensure the goal is met. The consultant will not interact with HACC Foundation donors. The overall goal of the campaign is $12 million. The four campaign priorities are: 11) How large is the alumni pool? The alumni pool contains approximately 90,000 individuals 12) Of all alumni, what is the current percentage of total participation? The overall percentage is approximately two percent. 13) How are major donors defined? $2,500+ $5,000+? $10,000+? Our major donors are defined by contributions of $10,000 and higher. 14) What percentage of all donors are considered major donors? The percentage is approximately 10 percent. 15) What software system is used to track individual donor information? We use Banner. 16) What is the current compensation of the Director of Development and Alumni Relations? This position is filled, and the person in the position will work closely with the The person s current compensation has no bearing on the compensation of the fundraising consultant. 17) In addition to the director, how many development professionals work in the office?
4 Currently, the College has 16 positions with fundraising responsibilities. The positions range from the College president to a grants officer. 18) How involved is the Board of Trustees in fundraising activities? The Board of Trustees has not been actively involved in fundraising activities in the past. However, a higher level of involvement will be expected during the campaign. The HACC Foundation Board is involved in fundraising activities and will continue to be throughout the campaign. 19) What percentage of time do you expect the consultant to spend on-site at your offices (could a portion of the job be done remotely)? The majority of the consultant s time will be spent off-site, working remotely. We expect regular meetings (monthly, for example) to be held on-site. 20) Can you provide any information regarding the "memorandum of understanding project" and "planned giving project" or are those specifications to be developed by the consultant as part of the assignment? The memorandum of understanding (MOU) project is a project where our outdated and problematic MOUs are revised. The planned giving project will be developed by the consultant with guidance from us. 21) Does the "campaign website" work require HTML/web design/programming knowledge, or is the consultant's responsibility limited to copywriting? The consultant s responsibility is limited to copywriting. 22) You mention a "campaign website." Are you launching a capital campaign soon? Yes, we will kick off a four-year campaign in fall The goal is $12 million. 23) Have you completed wealth screening of your prospect/alumni base? Yes, a wealth screening was completed in ) Do you have prospect research resources (subscriptions)? Yes, we have a subscription to two prospect research resources. 25) May we see a copy of your development plan? The fundraising consultant hired will have access to our development plan. 26) Is there action underway or planned to delineate a new or updated strategic plan - building on HACC's Strategic Plan?
5 A new strategic plan is being developed. 27) Based on the statement (See Exhibit A of RFP) "... in the absence of development officers", does HACC desire "resident management" service from the consultant; or, is it willing to consider alternative forms of service? We will consider alternative forms of service. 28) Is HACC seeking comprehensive fundraising consultant (annual giving, major gifts, planned giving, ancillary support services) or specific consultation on "planned giving project," "direct mail", etc.? We are seeking a comprehensive fundraising consultant. 29) Is HACC contemplating a campaign"? Purposes? Goals? Timeframe? Yes, we will kick off a four-year campaign in fall The goal is $12 million with four specific priorities: 30) While the consultant relationship will be with HACC, what will be the role/relationship with HACC Foundation? The HACC Foundation is HACC s philanthropic entity. While we are separate, we operate primarily as one. The consultant will mostly be working with the HACC Foundation.
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