The Barbados Parliament

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1 Barbados Parliament

2 The Barbados Parliament

3 Current State If we were to sum up the current state of the ICT of the Barbados Parliament in one word, that word would be Evolutionary.

4 The implementation of certain technological measures have significantly improved methods of acquisition, accumulation and communication of data. For example: Previously, live broadcasts of debates in Parliament on radio and television were restricted to selected debates, primarily because of technological complexities.

5 Subsequently, Parliament instituted its own in-house production facility. To this end, Parliament is now able to broadcast live audio on the Government owned radio station and broadcast live video streams on its website. Parliament also provides the feed directly to the television station. Recordings are in high definition. Archiving audio and video of all sittings is now a standard procedure. Order Papers, Bills and Resolutions were previously delivered only in printed format. These documents are now delivered via the and readily accessible via Parliament s website. This is made possible because one of our key stakeholders (the Printery) sends the Order Paper to us via .

6 These developments were made possible because of the embracement of ICT by the management and staff of the Barbados Parliament. Against this background, a strategic plan was created in collaboration with the technical missions HOW WHERE NOW

7 Overview of the ICT Strategic Plan The formulization of ICT strategic planning, including the establishment of an ICT advisory board and technical support group within the Parliament. The establishment of a digital repository for all parliamentary documents. The establishment of rules and procedures and systems for receiving all external documents in digital formats.

8 The participation of the Parliament in the development and use of an integration legislative information system in collaboration with stakeholders like the CPC already engage in such development. Addition of modern technologies and adoption of improved practices that will aid in producing the Hansard and other various reports more quickly. Improvement of the dissemination of parliamentary documents and engagement of citizenry by further improving the parliament s website by implementing the IPU Guidelines.

9

10

11 Increasing ICT staff capacity. Establishing a clear mandate for the library and supporting the adoption of appropriate technology. Supporting regional co-operation in the specific area of ICT.

12 Priorities and Challenges Priorities Open door policy by Clerk and Presiding Officer minimizes the urgency for the establishment of advisory board. Implementation of technologies to improve the efficiency of Hansard. Additional Staff voted for in this year s estimates to achieve reproduction in 24 hours. Further improving the Parliament s website by implementing the IPU Guidelines. Individual s established

13 Priorities and Challenges Receipt of all external documents in digital format. Dialogue with Cabinet Electronic Handsard from printery Chief Parliamentary Counsel new system Establishment of the digital repository for all Parliamentary documents in pursuit of a paperless Parliament. In place by September This will see the introduction of an online library for each member. It is envisaged that all documents presented to the Parliament will be accessed by the member through his own individual library. Further with the establishment of LAWS of the CPC and eventual access to legislature online. The goal is for each member to have access to the laws so that when an amendment is introduced into Parliament the member can readily access the Parent Legislation for comparison from wherever they might be.

14 Digital Repository

15 Priorities and Challenges Addressing the use of handheld devices by the Presiding Officers of both Houses. Adoption of Resolution similar to that of House of Commons in lieu of Amendments to the Standing Orders

16 Challenges Priorities and Challenges Financial: Although a constraint must not be seen as an obstacle, creative ways must be found to incrementally institute the technological changes. Institution of a customized software to allow all government departments to pursue and accomplish e-government status. Sociological and Cultural Motivation for members to embrace new technologies Encouragement for the governmental departments to support the use of ICT. (Ministries and Government Departments)- The challenge is to have other key stakeholders to embrace ICT. Fortunately our two main stakeholders CPC + Printery have been converted and are fully committed to the change.

17 The Parliament

18 The Senate

19 While in you re Barbados, you re welcome to visit our Museum of Parliament. Again another area where ICT has been incorporated

20

21 THANK YOU

TO BE PRESENTED BY CHAMA M MFULA AND LOVENESS M MAYAKA

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