2016/17 Budget Share. Guidance Notes. Education Centres

Transcription

1 2016/17 Budget Share Guidance Notes Education Centres February /17 Education Centre Guidance Notes 1

2 2016/17 Budget share guidance notes Contents General information Changes from 2015/16 to 2016/17 Place Funding Top-up funding Further information Appendix 1 - Values table Appendix 2 - Example of EV/Unwell place funding 2016/17 Appendix 3 - Education Centre SIMS attendance codes Appendix 4 - Example of top-up funding calculation Appendix 5 - Timetable for allocation of top-up funding to Education Centres 2016/17 Education Centre Guidance Notes 2

3 Allocation of budget shares to Education Centres 2016/17 General information The Department for Education (DfE s) school funding reform made fundamental changes to the way that Education Centres were funded. In April 2013, budgets were delegated to Education Centres for the first time, and a new place plus approach to funding was introduced. The principles of this approach were that Education Centres would receive base funding, set at 8,000 per place, and top-up funding for all types of pupils. From September 2015 place funding increased to 10,000 in accordance with DfE requirements, with a corresponding reduction in top-up rates, to give alternative provision more in guaranteed budget for the year, and therefore more stability. The DfE has also made it clear that hospital (Emotionally vulnerable (EV)/Unwell) places should be funded on a per place amount with no top-up funding. Changes from 2015/16 to 2016/17 The changes to place and top-up funding rates introduced from September 2015 will apply for the full 2016/17 financial year. 2016/17 Education Centre Guidance Notes 3

4 Contacts / Queries Agreed Place Numbers (APN) If you have a query regarding the number of places for which you have been funded, please contact your Area Strategic Manager. Please contact school.fund@hants.gov.uk with queries regarding the allocations of the place funding. Top-Up Funding For queries regarding the SIMS data extract used for the top-up funding please contact the Data and Information Team dqc.team@hants.gov.uk. For queries regarding the allocations please contact school.fund@hants.gov.uk. 2016/17 Education Centre Guidance Notes 4

5 Place Funding 1) Agreed Place Number (APN) The APN for each Education Centre is the result of the discussions held between the Education Centre s Head Teacher and the Education and Inclusion Service (EIS). It is fixed for the financial year and has two components - EV/Unwell places and behaviour places. Place funding will be allocated at the start of the financial year to G/L code 7696 (CFR code I01). For EV/Unwell, the higher per place amount will be allocated at the start of the financial year, based on each Education Centre s agreed notional number of EV/Unwell places, and the subsequent top-up funding for each term will be reduced by a fixed amount. This will alter the profile of payments, but will have a nil net effect on overall funding as shown in Appendix 2. Top-Up Funding Top-up funding is payable to an Education Centre based on pupils actual attendance. The SIMS attendance codes and associated FTE funding are set out in Appendix 3. Please note that the budget share shows an indication of likely top-up funding that would be provided if the Education Centre were to be operating at full capacity for the whole year i.e. the number of FTE pupils for an Education Centre is equal to the APN for the entire financial year. An example of the impact on top-up funding if an Education Centre is operating below full capacity is shown in Appendix 4. Elements of the Top-Up Funding: 1) Pupil top-up funding Needs This part of the funding recognises the average additional cost of a pupil above the place funding. This has been set to reflect the cost of a pupil placed in an Education Centre of 15,000 (including 10,000 place funding) plus an 2016/17 Education Centre Guidance Notes 5

6 additional 600 per pupil to fund the cost of services which were previously centrally funded for education centres. 2) Pupil top-up funding Looked After Children (LAC) This is an additional top-up paid for single registered pupils in Education Centres who are looked after children (LAC). The indicative budget share reflects an estimated two LAC on roll for each Education Centre. The top-up funding payable will be based on actual attendance for single registered LAC pupils. Mechanism for the allocation of top-ups Top-ups will be allocated termly in arrears based on the pupil data extracted and verified by Education Centre Head Teachers and Management Committees, in accordance with the timetable shown in Appendix 5. Top-up funding will be reduced by a fixed amount each term to reflect the notional number of EV/Unwell places agreed for each Centre, as described above. The final top-up allocation for the financial year will not be known until the end of the financial year. Because the reporting deadlines for the financial year end will be earlier for 2016/17, it is likely that the 2017 spring term top-up payments will need to be made on an estimated basis with any further adjustments being made in the 2017/18 financial year. Top-ups will be allocated to G/L code 7691 (CFR code I03). Further information Additional funding when pupil numbers exceed APN If the number of pupils placed in the unit exceeds the APN on average throughout the financial year then a pro rata additional allocation of 10,000 per place funding will be paid at the end of the year. The example below illustrates this: APN /17 Education Centre Guidance Notes 6

7 Average FTE 66.2 APN exceeded by 1.2, additional place funding of 12,000 paid at the end of the financial year. The funding will be paid in May 2017, once average pupil numbers can be calculated. Funding will be allocated to G/L code 7696 and will be posted in the following financial year (2017/18). Please note that only additional funding will be paid and if the average pupil numbers are below the APN then funding will not be decreased. Income in respect of pupils who are Emotionally Vulnerable (EV) and Unwell In recognition of the additional cost of educating a pupil who is emotionally vulnerable or unwell, a further amount will be payable directly to the Education Centre by the commissioning school equivalent to the AWPU (Age Weighted Pupil Unit) for that pupil. This will be outside the top-up framework. There may also be a local agreement in place between an Education Centre and its cluster of schools, to charge the commissioning school the AWPU for behaviour pupils. The AWPU values for 2016/17 are shown in Appendix 1. Pupil Premium For all types of dual registered pupils, Pupil Premium is allocated to the home school. The Education Centre and mainstream school will need to enter into discussions to ensure that the funding is spent appropriately for the required purposes of the pupil concerned. This may result in the need for the mainstream school to transfer either a proportion, or the entire pupil premium allocation, to the Education Centre. Services available to education centres A full range of HCC services are available to the Education Centres to buy via service level agreements. For full details see the link below: /17 Education Centre Guidance Notes 7

8 Appendix /2017 Table of values for Education Centres Budget Share Reference Agreed Place Number (APN) EV / Unwell 15,600 Agreed Place Numbers (APN) Behaviour 10,000 Pupil Funding Needs Behaviour 5,600 Pupil Funding LAC 1,983 Pupil funding - EV / Unwell income Age Weighted Pupil Unit (AWPU) Primary 2,574 Age Weighted Pupil Unit (AWPU) KS3 3,789 Age Weighted Pupil Unit (AWPU) KS4 4, /17 Education Centre Guidance Notes 8

9 Appendix 2 Example of EV/Unwell place funding 2016/17 EV/Unwell annual per place funding 15,600 Agreed notional number of EV/Unwell places 20 Total EV/Unwell place funding paid at start of financial year Fixed deduction from top-up funding - Term 1 (20 x 5,600 / 3) Fixed deduction from top-up funding - Term 2 (20 x 5,600 / 3) Fixed deduction from top-up funding - Term 3 (20 x 5,600 / 3) 312,000-37,333-37,333-37,333 Net EV/Unwell place funding for the year 200,000 Equivalent to: 20 10,000 p.a. 200, /17 Education Centre Guidance Notes 9

10 Code Set Code DfE Code Available Mark Present Mark Absent Mark Approved Authorised Unauthorised Unexplained Late before Reg Late After Reg Missing Mark Funding FTE Code Description Appendix 3 Education Centre SIMS attendance codes DCSF / / Present (AM) Yes Yes No No No No No No No No 1.0 DCSF B B Educated off site (NOT Dual registration) Yes Yes No Yes No No No No No No 1.0 DCSF J J Interview Yes Yes No Yes No No No No No No 1.0 DCSF L L Late (before registers closed) Yes Yes No No No No No Yes No No 1.0 DCSF P P Approved sporting activity Yes Yes No Yes No No No No No No 1.0 DCSF V V Educational visit or trip Yes Yes No Yes No No No No No No 1.0 DCSF W W Work experience Yes Yes No Yes No No No No No No 1.0 DCSF \ \ Present (PM) Yes Yes No No No No No No No No 1.0 Family holiday (NOT agreed or days in DCSF G G excess of agreement) Yes No Yes No No Yes No No No No 1.0 DCSF N N No reason yet provided for absence Yes No Yes No No Yes Yes No No No 1.0 Unauthorised absence (not covered by any DCSF O O other code/description) Yes No Yes No No Yes No No No No 1.0 DCSF U U Late (after registration closed) Yes No Yes No No Yes No No Yes No 1.0 DCSF $ Welfare Call - no response Yes No No No No No Yes No No Yes 0.0 DCSF % Welfare Call - mark not available today Yes No No No No No Yes No No Yes 0.0 DCSF - Unknown Yes No No No No No Yes No No Yes 0.0 DCSF 1 Welfare Call - not LAC at this time Yes No No No No No Yes No No Yes 0.0 DCSF 2 Welfare Call - not monitored at this time Yes No No No No No Yes No No Yes /17 Education Centre Guidance Notes 10

11 Code Set Code DfE Code Available Mark Present Mark Absent Mark Approved Authorised Unauthorised Unexplained Late before Reg Late After Reg Missing Mark Funding FTE Code Description DCSF 3 Welfare Call - non-cooperation Yes No No No No No Yes No No Yes 0.0 DCSF 9 Welfare Call - reduced timetable Yes No Yes No Yes No No No No No 1.0 Other Authorised Circumstances (not covered DCSF C C by another appropriate code/description) Yes No Yes No Yes No No No No No 0.5 DCSF E E Excluded (no alternative provision made) Yes No Yes No Yes No No No No No 1.0 DCSF F F Extended family holiday (agreed) Yes No Yes No Yes No No No No No 1.0 DCSF H H Family holiday (agreed) Yes No Yes No Yes No No No No No 1.0 Illness (NOT medical or dental etc. DCSF I I appointments) Yes No Yes No Yes No No No No No 1.0 DCSF M M Medical/Dental appointments Yes No Yes No Yes No No No No No 1.0 DCSF R R Religious observance Yes No Yes No Yes No No No No No 1.0 DCSF S S Study leave Yes No Yes No Yes No No No No No 1.0 DCSF T T Traveller absence Yes No Yes No Yes No No No No No 1.0 DCSF # # Planned whole or partial school closure - not counted in possible attendances No No No No No No No No No No 0.0 Dual registered (at another establishment) - DCSF D D not counted in possible attendances No No No No No No No No No No 0.0 Untimetabled sessions for non-compulsory DCSF X X school-age pupils No No No No No No No No No No 0.0 Unable to attend due to exceptional circumstances - not counted in possible DCSF Y Y attendances No No No No No No No No No No 1.0 Unless covered by Inset Day DCSF Z Z Pupil not on roll No No No No No No No No No No /17 Education Centre Guidance Notes 11

12 Appendix 4 Example of top-up funding calculation Based on an APN of 70 FTE pupils: Term Number of available days Number of available half day sessions Total number of available half day sessions for 70 FTE pupils Top-up funding payable based on full capacity (70 FTE pupils) Actual half day sessions attended from data extracts Top-up payable based on actual attendance FTE based on actual attendance a b c d e f G a * 2 b * 70 c * e * e / c * 70 Summer , ,697 9, , Autumn , ,728 9, , Spring , ,666 8, , Total , ,091 27, , Top-up funding per day 5,600 / 195 = Top-up funding per half day 5,600 / 390 = /17 Education Centre Guidance Notes 12

13 Appendix /17 Timetable for allocation of top-up funding to Education Centres Last day of term Essential that SIMS up to date Data extracted and checked by Education Centres and sent to ASMs for approval by Verified data to be returned by ASMs to Education Funding team Education Funding team to transfer topup funding to centre 20 July Sept Sept Sept Dec Jan Jan Jan April April May May 2017 * * Because the reporting deadlines for the financial year end will be earlier for 2016/17 it is likely that the 2017 Spring term top-up payments will need to be made on an estimated basis with any further adjustments being made in the 2017/18 financial year 2016/17 Education Centre Guidance Notes 13