Academic Scheduler User Group Meeting

Transcription

1 Academic Scheduler User Group Meeting December 4, Academic Scheduler User Group Meeting

2 Today s Agenda Welcome and Introductions Learning Modes CSU Fully Online Program (Formerly CourseMatch) Proofing Phase Document Presentation Poly Planner Upgrade Changes and Enhancements General Business Items Rolling Reserve Capacities Auto Fill Meeting Pattern Start/End Time 2Academic Scheduler User Group Meeting

3 Learning Modes Fully online (no face-to-face meetings) 01 Asynchronous; section can be offered anywhere (no campus meetings; fully online) 02 Synchronous; section can be offered anywhere (no campus meetings; fully online) 10 Asynchronous; section offered anywhere (no campus meetings) with Synchronous; can be offered anywhere but will have an established meeting time. * Learning Mode 1: Will have a TBA meeting pattern only. Online classes that meet face-to-face for orientation, mid-term, final exam 03 Asynchronous (orientation, mid-term, final campus meetings allowed) 04 Synchronous (orientation, mid-term, final campus meetings allowed) 11 Asynchronous (orientation, mid-term, final campus meetings allowed) with Synchronous (orientation, mid-term, final campus meetings allowed) Distance Education * Meeting pattern will be a combination of days/times and TBA Hybrid classes 05 Asynchronous section with face-to-face segment (regular face-to-face meetings from every day to four or more times in a term) aka Hybrid 06 Synchronous section with face-to-face segment (regular face-to-face meetings from every day to four or more times in a term) aka Hybrid * Meeting pattern will be a combination of days/times and TBA 3Academic Scheduler User Group Meeting

4 Test Your Knowledge Meeting Day Meeting Time Location Class Note TBA TBA TBA FSN This class is taught in an online format Tuesday 3:10pm 4pm BMED This section for St. Jude Medical students only. (Distance Learning) TBA TBA TBA CM This class is taught 100% online. Pattern 1: Friday Pattern 2: TBA Pattern 1: Tuesday Pattern 2: Wednesday Pattern 1: 11:10-12pm Pattern 2: TBA Pattern 1: T 4:10-6pm Pattern 2: 4:10pm-6pm Pattern 1: Pattern 2: TBA Pattern 1: Pattern 2: 999 ARCE ECON Online and regular classroom instruction (hybrid class). The Wednesday session of this course will be taught online. Time conflicts with other classes will not be accepted Academic Scheduler User Group Meeting

5 CSU Fully Online Program (Formerly CourseMatch) CSU Fully Online Courses 5Academic Scheduler User Group Meeting

6 CSU Fully Online Program (Formerly CourseMatch) Registration opens for external students after Cal Poly registration appointments (First day open enrollment) 6Academic Scheduler User Group Meeting

7 Proofing Phase Gregg Parras (English) Cassandra Sherburne (Journalism) What do I do with that giant spreadsheet? How to properly convey all those changes, or the method to the madness inside your head, to Class Scheduling Create a WIP spreadsheet, don t alter the original. Always have the original to reference! 7Academic Scheduler User Group Meeting

8 Proofing Phase Make note of any change that you are implementing, so changes are easy to track 8Academic Scheduler User Group Meeting

9 Proofing Phase Every change or switch should have a To and a From when moving meeting patterns, rooms, or instructors 9Academic Scheduler User Group Meeting

10 Proofing Phase If you no longer need a section after taking the meeting pattern, be sure to Cancel 10

11 Proofing Phase If you have requested an alternate meeting pattern or room to be placed on hold, note this when using the room 11

12 Proofing Phase Even if you only need to change or add an instructor (IOR), be sure to note your intentions 12

13 Proofing Phase While running through changes, I highlight areas where I have left an unmatched section so that I don t forget to finalize it 13

14 Proofing Phase Even when adding new sections that were not there before, all meeting patterns must be accounted for 14

15 PolyPlanner Erica Fryer Positive feedback from colleges (they are using demand data). Flowcharts have been a valuable tool in building roadmaps for PolyPlanner (thanks advisors!). Continuing to refine our communication efforts with students. Software update featuring new enhancements coming soon. 15

16 Upgrade Feature #1 Students will have ability to manually add a class more easily: No right-clicking required. Add Course button is now visible. 16

17 Upgrade Feature #2 Students can articulate when and why they will be missing a term: Add Message button is intuitive. Students simply select appropriate choice. 17

18 Upgrade Feature #3 Student will use a different method to delete a course: Click on edit button. Select course and click Delete. 18

19 Upgrade Feature #4 More course detail information is now provided: Students now click on the course in PolyPlan Pop-up window then provides this information: Course description Units Term Typically Offered Requisites Projected Course Availability (New!) 19

20 Upgrade Feature #5 Course Availability is also demonstrated in the plan: Students still drag and drop their course or manually enter it. An error will appear if the course is not offered that term. 20

21 A Reminder Although software is tablet friendly, we still recommend that students use a computer. Updating PolyPlanner on a tablet may be more challenging. Phones are discouraged. Internet Explorer (IE 11) is not recommended. 21

22 Projected Upgrade Rollout/Timeline December: Testing is underway and will continue throughout the month January: We will continue updating documentation with new FAQs, videos, etc. Late January or Early February: Upgrade completed and new program will be introduced to students. 22

23 Communication Emphasis Previous communication: Focused on consequences for non-compliant students (last registration appointment). Upcoming communication: Highlight the purpose of PolyPlanner and our intentions behind mandating student compliance. Help us help you! 23

24 Communication Tools will be sent before Spring 2016 registration. will include: Quick video summary Link to Mustang Success Center PolyPlanner page Link to our FAQs and video tutorials 24

25 General Business Items Rolling Reserve Capacities Like term to like term with notes Pilot Summer 2016 Dashboards (Enrollment and Schedule Planning < Schedule of Classes) Discussion Like, Dislike, Thoughts, Comments, Feedback 25

26 General Business Items Auto Fill Meeting Pattern Start/End Time Select tab: Pre-populates class end times based on predefined table Cannot limit by component, only career When scheduling 4 unit lecture on TR, may default to 3 unit meeting pattern hours Scheduler must catch and adjust accordingly UCS will: Modify TR meeting pattern from 3-unit to 4-unit (default to two hour block instead of hour and a half) Remove single day meeting patterns Discussion Like, Dislike, Thoughts, Comments, Feedback 26

27 Q & A Open discussion Any questions for other schedulers? for the University Scheduling Team? for the other presenters? 27

28 Contacts & Resources University Scheduling University Scheduling office hours are Monday through Friday, 8am-12pm and 1pm-5pm. We are located in the Administration Building (01), Room 215. Fax us at Susan Olivas, Associate Registrar of Curriculum, Catalog & Scheduling Michele Reynolds, University Scheduling Lead Mikele Hushing-Kline, Academic Scheduling (Winter) Christina Nystrom, Academic Scheduling (Spring) Bianca Uway, Academic Scheduling (Fall) Vicky Myers, Academic Scheduling (Summer, Master Calendar) Cesar Galvez, Master Calendar Class Scheduling Event Scheduling

29 Contacts & Resources PolyPlanner Debbie Arseneau Erica Fryer Institutional Research Patty Van Belleghem 29