Onboarding Pack. Name: Start Date: Business Unit: Induction Coordinator: Welcome to the Company! Please find enclosed the following information:

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1 Name: Start Date: Business Unit: Induction Coordinator: Welcome to the Company! Please find enclosed the following information: 1. Introduction 2. Stage 1 Checklist 3. Stage 1 Review 4. Stage 2 Checklist 5. Onboarding Calendar 6. Attachments about your business and your role 7. Equipment Register Last revised April of 8

2 What can you expect to get out of your induction? We would like you to understand our business, to start having fun in your new role and to be successful as quickly as possible. Our Onboarding program is a structured introduction to our company for our new team members. We hope that by getting the administration out of the way early on, helping you feel comfortable in your role and with the people around you, you can start your job with less downtime and be more effective. So over the next month or so, you can expect to learn many things that are important to you and to the business, in a series of stages: Stage 1 collect all necessary information needed by us to ensure you are paid what was agreed, into the right account, at the right time. We will introduce you to your workspace, your team and your new role. In this stage you will start to learn more about the business you are working in and more specifically the role you are employed to fill. Stage 2 take a tour of the workplace so that you understand where everything is. This will ensure that you know how to get out of the building in case of an emergency, how to use the equipment so that you do not break it (or yourself!) and where you can put your things. Stage 3 start learning more about the Company and what we are striving for, how you fit into the bigger picture and what you can expect to get back from it. We have included a calendar in this pack to prompt you to book key people in to learn more about your role, your business unit and the company as a whole. This will be used as part of the review process to check that you have been able to access these people and get the information you need. The key to our induction is that it is self-paced and you will be the director of it. The checklists are for you to mark, and to follow up when necessary. This is an on-going learning process, and we encourage you to ask questions whenever you need to. At around your six week anniversary you will receive the Getting on Board survey from our Human Resources team. We would appreciate your honesty in completing the form so that we can continue to learn and grow in how we help our new people into the Company. Last revised April of 8

3 Stage 1 do this within the first week who I have a desk, chair, computer and phone I have signed to say that I have received each piece of company provided equipment I can access my computer, have login details and know my address I know how to use the telephone system, printer/copier/fax machine, I know the security and access procedures and have a fob-key I know how to evacuate the building in case of an emergency I know what to do if someone has an accident I know where the stationary is and what to do if I need something else I know where the kitchen and toilets are I have been introduced to the people who sit around me I have been introduced to the payroll, finance and administration team. I have had a photo taken for the telephone list I know what to do if I am sick and can t get into work I know what to do if I want to take leave I have reviewed and signed off on the guidelines for the way we do things around here Recruitment & Selection Policy Anti-Discrimination & Equal Employment Opportunity Policy Training & Professional Development Policy Occupational Health & Safety Policy Mental Health Policy Alcohol, Smoking & Other Substances Policy Leave Policy Performance Management Policy Computer Usage Policy Copyright Protection policy Piracy Policy Dispute & Grievance Resolution Policy Exit Policy IT IT T&T T&T Last revised April of 8

4 STAGE 1 REVIEW Objectives of the role: What is the core purpose of your role? What are you responsible for? What are the general measures your performance will be reviewed against? Current State of the business: What are the biggest challenges facing your role? What are the biggest opportunities for you to make a difference over the next 12 months? Key relationships Who are they? How do you interface with them? 1. Suppliers 2. Clients leader 5. Management Last revised April of 8

5 Stage 2 Do this within the first month I can list my role and objectives I have received and reviewed my position description I understand how the performance review process works I have received and reviewed the organisation chart I have discussed the typical development plan for my role I have discussed further assistance that I need I know which regular meetings that I need to attend and when they are I understand how my business unit fits into the Company I have been to one of the other business units for a site visit I have a schedule to assist with learning relevant software / applications I have read and discussed the Company Overview I can list the key business disciplines of the Company who IT NOTES Last revised April of 8

6 Day / Week Activity Purpose Tools End of Week 1 Meet with team leader Feedback on the induction experience Checklist Week 2 Week 3 Week 4 End of Week 4 Meet with team leader Feedback on the induction experience Checklist Last revised April of 8

7 Attachments: Information about your business unit Business unit phone list / Directories Office Plan Emergency Evacuation Procedures Organisation chart for your business unit Benefits list Other promotional material available at the time Information of regional offices Product information training Acronym listing Last revised April of 8

8 0BEquipment Register Name: Date: Item Specification Received Desktop Applications Accessories Laptop Applications Accessories Mobile Phone OR Blackberry Number Release? Security Pass / Fob Key Office Key / s Network Access Level Internet Access Intranet Access Level Other login Other login Any salary sacrifice? Last revised April of 8