What is Office 365? Benefits:

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1 What is Office 365? Microsoft Office 365 is a web-based software program that brings together a cloud version (OneDrive) of the most reliable communications and teamwork products with the latest version of their Office suite (Word, Excel, PowerPoint, OneNote, and Excel survey) and SharePoint. Benefits: The ability to collaborate with colleagues on projects, documents, etc., with a greater sense of safety and trustworthiness. Allows you the capability to work with Microsoft Office suite and other programs together. As long as you can connect to the internet, you can access documents, spreadsheets, presentations, and newsfeeds at any time or any place.

2 Step-by-Step Instructions Student Version Sign-in to OneDrive in Office 365 on the PC: 1. Go to the internet and type the URL address: onedrive.gcsnc.com and press Enter. 2. Enter your username (for example: username and click Sign in. 3. Enter your username ( ) and password ( ). 4. Click OK.

3 5. Now, you are able to begin working in Office 365 (some of the areas you will see are Newsfeed, OneDrive, Sites,, Username, and Settings). Office 365 Navigation Bar A. Open NewsFeed B. Open OneDrive C. Open SharePoint Sites D. Visit Office.com or store E. Set Lync availability F. Settings G. Help A B C D E F G

4 OneDrive OneDrive is an online file storage service. It is accessible from anywhere with an internet connection. How do I navigate within the OneDrive area? Manage Your Files: To access menu options for your individual files in your library, click on the Files tab Manage Your Library: To access menu options for your library, click the Library tab Sync Your OneDrive: In order to synchronize a copy of your OneDrive on your hard drive click on the Sync icon. Changing Your Views: You have the option to see your documents by switching to different view (My Documents, Followed Documents, Shared with Me, and Recent Documents) To create a new document or drag files: Click on the new document tab and then select which type of document (Word, Excel, PowerPoint, OneNote, Excel Survey, and New Folder) you would like to create. Once you select the document type, then you must give the document a name and click OK. It will then take you into the new document window. In addition, you can drag and drop files into your OneDrive library. How do you add a folder to your OneDrive? Files Tab 1 2 New Folder Tab 1. Click on Files Tab. 2. Click on New Folder Tab.

5 3. Type a name for the folder and click Save. 3 How do you share a file or folder in your OneDrive? 1 1. Select the file or folder that you would like to share and click on the icon or icon (in the orange circle).

6 2 2. Click the Share button. 3. Click in the Invite People field. You can now enter the recipient s address of whom you would like to share your file You have the capability to select if a recipient Can edit or Can view your file. 5. To include a personal message, click in the dialogue box. 6. Click on the checkbox to require sign-in or click on show options to send an invitation. 7. Click on the Share blue button.

7 How do you Sync file(s) in your OneDrive? 1. Go to the Navigational Bar and click on OneDrive Click on the SYNC icon which is located underneath your username. 3. You will see the following dialogue box appear: Sync this library to your device for easy access. Click on Sync now A Sign-in dialogue box will appear for you to verify your account information. Type in your username and press Next.

8 4 5. Another Sign-in dialogue box will appear to verify your account information. Type in your User ID: and Password and click on Sign-in. 5

9 6. The Microsoft OneDrive Pro dialogue window will appear. Click on Sync Now button Another Microsoft OneDrive Pro dialogue window will appear. This will let you know that your files are syncing. Click on Show my files 7 8. You will see your OneDrive on the left-hand side of your navigation and all of your files that you have within it. Note: In order to get your My Documents files into your OneDrive folder, you can simply drag-and-drop the files from My Documents and place into your OneDrive folder.

10 8 What is the purpose of Microsoft Office Web Apps in Office 365? The purpose of Office 365 Web Apps is to help you gain swift access to the Microsoft Office Suite (Word, PowerPoint, Excel, One Note, and Excel Survey) anywhere there is an internet connection. It allows you to create, edit, review, and share documents for collaboration. How do I create a new document using Office 365 Web Apps? OneDrive 1 2 New Document Types of files that you can create. 1. Click on the OneDrive tab. 2. Click on the Files tab; New Document tab.

11 Note: You can select which type of file (Word, Excel, PowerPoint, OneNote, or Excel survey) you would like to create. 3. After you select the file type, a Document Name window will appear for you to name the Document. Click OK For example, if you chose to create a Word Document, the Microsoft Word Online window will open. 4 How do I navigate within Word Online? Note: The Word Online allows you to make fast and simple changes to any word document in your OneDrive. 1

12 Editing a Document in Word Online 1. Locate and select the Word document that you would like to edit. 2. On the menu bar, click Edit Document, and select Edit in Word Online Select on the ribbon what changes (Bold, Italics, etc.) you would like to make to your document File Offers you the ability to print, share, and save your document. 2. Home Tab Affords you the ability to select basic fonts and paragraph styles. 3. Insert Tab Offers you the ability to add pictures or clip art to your document. 4. Page Layout Tab Provides you with access to basic font and paragraph options. 5. View Gives you the ability to select how you would like to view the document and if you would add a header or footer. 6. Review This tab will let you check you document for spelling errors and add comments to the document. 7. Open in Word Affords you the ability to work on the document in a standard Microsoft Word window. 4. Once the document has been edited, you have the ability to do one of the following (Info, Save As, Print, Share, or Help).

13 How do I navigate within Excel Online? Note: The Excel Online allows you to make fast and simple changes (create additional worksheets, format cells, enter data, and add charts and tables) to any Excel Workbook document in your OneDrive. 1 Editing an Excel Online Document 1. Locate and select the Excel Workbook document that you would like to edit. 2. On the menu bar, Click Edit Workbook, and select Edit in Excel Online. 2

14 3. Select on the ribbon what changes (Bold, Italics, etc.) you would like to make to your document File Offers you the ability to print, share, and save your workbook document. 2. Home Tab Affords you the ability to select basic fonts, wrap text, merge & center, change cell types, add a table or survey, insert or delete cells, and editing cells (auto sum, clear, sort, and find). 3. Insert Tab Offers you the ability to insert functions, charts, tables, and links. 4. Data Tab Provides you with access to calculate the workbook and sort. 5. Review Tab - View Gives you the ability to select how you would like to view the document (editing view or reading view). 4. Once the document has been edited, you have the ability to do one of the following (Info, Save As, Print, Share, or Help).

15 Creating a survey with Excel Survey Online Click on the OneDrive tab. 2. Click on the Files tab; New Document tab, and select Excel survey. 3. After you select Excel survey, an Edit Survey document window will appear. 4. Enter a title for your survey. 5. Enter a description for your survey. 6. Enter your first question (Question Subtitle, Response Type, Required, Default Answer) Select Done or Delete Question. Once you select done, you will see your 1 st question appear. 8. Next, if you would like to add an additional question to the survey, click on Add New Question. Repeat the steps until you have the desired amount of questions for your survey.

16 9. You now View the Survey as others will see it The next options are for you to Share Survey, Edit Survey, or Close the survey. 10 To Share a Survey 1. Click to open the survey you want to share Click Edit in Excel Online Click on Survey>Share Survey to get a link to share with coworkers, students, etc.

17 4. Copy and paste the link to share on a website or in an for coworkers or students to take the survey. Note: The results of the survey will come back on an Excel spreadsheet. You will find this spreadsheet from the OneDrive homepage by clicking on the survey name. 4

18 How do I navigate within PowerPoint Online? Note: The PowerPoint presentation Online allows you to make simple changes, view your presentation, add or delete slides, add animations, etc. 1 Editing a presentation in PowerPoint Online 1. Locate and select the PowerPoint presentation that you would like to edit. 2. On the menu bar, click Edit Presentation, and select Edit in PowerPoint Online. 2

19 3. Select on the ribbon what changes (Bold, Italics, etc.) you would like to make to your presentation File Offers you the ability to print, share, and save your presentation document. 2. Home Tab Affords you the ability to undo or redo changes, copy & paste, add or delete slides, slide layouts, work with fonts, paragraph styles and basic drawing features. 3. Insert Tab Offers you the ability to insert new slides, images (pictures or clip art), illustrations, textboxes, links, and comments. 4. Design Tab Provides you with access to design the background themes or variants for slides Once Transitions the document Gives you the has ability been to add edited, a few you basic have transitions the (fade ability or push) to do with one effect of options. the following (Save As, Print, Share, or Exit). 6. Animations - Affords you the ability to add basic animations (appear, fade-in or fly-in). 7. View Gives you the ability to select how you would like to view the document (editing view, reading view, or slide show view). 8. Open in PowerPoint - Affords you the ability to work on the presentation in a standard Microsoft PowerPoint window. 4. Once the document has been edited, you have the ability to do one of the following (Info, Save As, Print, Share, or Help).

20 Resource: oft_office365factsheet.pdf

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