ISO Environmental Management Systems (EMS)

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2 ISO Environmental Management Systems (EMS)

3 Things we will cover Why environmental management systems (EMS)? What are management systems? What are environmental management systems? What are the components of ISO 14001? ISO and ISO Synergies ISO 14001: What s new? Slide 3 Rev. 04

4 Current Environmental Story Disappearing Forests Polluted Air Polluted Water Disappearing Wildlife Impact on Humans Failure of Governments Failure of Regulations International Standards ISO Impact Slide 4 Rev. 04

5 Green Technologies Carbon Capture Solar and Wind Power Wave and Tide Power Bioremediation Roof Planting Gardens Water Purification Desalination Electronic Paper Green Buildings Solid Waste Management Slide 5 Rev. 04

6 Management System A management system is the framework of processes and procedures used to ensure that an organization can fulfill all tasks required to achieve its objectives. It is based on a PDCA cycle, and includes accountability, auditing tools, and corrective actions that create a culture of improvement. For instance, an environmental management system enables organizations to improve their environmental performance through a process of improvement. Slide 6 Rev. 04

7 Environmental System Drivers? Customer expectations Waste and cost reduction Pollution prevention Regulatory compliance Interested parties High-quality workforce Risk reduction Credit organizations Insurance companies Lobby groups Supply chain requirement Slide 7 Rev. 04

8 Why Environmental Systems? 1. Regulatory Compliance 2. Due Diligence 3. Cost Reduction 4. Responsible Corporate Citizenship Slide 8 Rev. 04

9 Why Environmental Systems? 1. Regulatory Compliance Preventing environmental contamination Emissions reduction and control Responding to incidents and emergencies Measurement and reporting emission levels Records (Required by ISO EMS) Slide 9 Rev. 04

10 2. Due Diligence Why Environmental Systems? Equipment design Training and adequate resources Conduct compliance reviews & respond to issues Identify potential problems Determine cause and remedy problems Slide 10 Rev. 04

11 Why Environmental Systems? 3. Cost Reduction Reduction in incidents More efficient response to incidents Reduced costs of compliance with regulations Reduced insurance premiums Energy & water conservation efforts Waste reduction Slide 11 Rev. 04

12 Why Environmental Systems? 4. Responsible Corporate Citizenship Giving employees and the environment priority Using EMS for positive competitive advantage Measuring performance for improvement Add shareholder value (ISO Guidance on Social Responsibility) Slide 12 Rev. 04

13 ISO Survey of Management Systems Standard Certifications Slide 6 of 25 ISO Certifications Worldwide as of 2013: Standard Number of Certificates in 2013 Number of Certificates in 2012 Evolution Evolution In % % Slide 13 Rev. 04

14 Management Systems ISO and other management standards are based on PDCA Cycle: Planning Executing Monitoring & Controlling Continual Improvement learn from mistakes and decrease future risks Slide 14 Rev. 04

15 Industries Using ISO Construction Manufacturing Oil & Gas Shipping Mining Pulp & Paper Agriculture Equipment Maintenance Government Departments Municipalities Slide 15 Rev. 04

16 What does ISO do? The overall aim is to support environmental protection and to prevent pollution Provides a framework for managing environmental aspects and impacts, and for delivering continual improvement in environmental performance The system is used to develop, implement and manage your environmental policy, objectives and targets Slide 16 Rev. 04

17 Benefits of ISO Minimize consumption of energy and materials Reduce cost of waste management and energy use Improves efficiency and decreases the cost of running your business Meet legal obligations to win stakeholder and customer trust Improved corporate image Slide 17 Rev. 04

18 EMS Scope of Application Specifies requirements for EMS Implementation of environmental policy, objectives and targets Environmental aspects that can be controlled and influenced No specific environmental performance criteria Environmental requirements depend upon policy, activities, products, location, and operating conditions Slide 18 Rev. 04

19 EMS Scope of Application Management standard, not a product standard Does not prescribe performance levels Provides a systematic approach to the management of environmental obligations Allows organizations to establish, achieve and control whatever level of environmental performance they set for themselves Slide 19 Rev. 04

20 ISO Family of Standards & Guidelines Foundation Documents ISO Standard ISO Guidelines ISO Vocabulary ISO Auditing Supporting Documents ISO Labelling ISO Performance ISO Life Cycle ISO Design ISO Communication Slide 20 Rev. 04

21 Slide 21 Rev. 04

22 Components of ISO CI Model Env Policy Management Review Planning Checking Implementation & Operation Slide 22 Rev. 04

23 ISO EMS Standard 1. Scope 2. Normative reference 3. Terms & definitions 4. Environmental management system 4.1. General requirements 4.2. Environmental Policy 4.3 Planning Environmental Aspects Legal and other requirements Objectives, targets and programs 4.4 Implementation and operation Resources, roles, responsibility and authority Compliance, training and awareness Communication Documentation Control of documents Operational control Emergency preparedness 4.5 Checking Monitoring and measuring Evaluation of compliance Nonconformance, corrective and preventive action Control of records Internal audit 4.6 Management review Slide 23 Rev. 04

24 Environmental Policy Appropriate to nature & scale of business Improvement of environmental performance Compliant with legislation and other requirement Protect the environment & prevent pollution Provide the framework for setting objectives and targets Documented & communicated to all personnel and the public Normally one sheet outlining the environmental aims of the organization Slide 24 Rev. 04

25 Environmental Planning Environmental Aspects Legal and Other Requirements Objectives, Targets and Programs Understand and plan to control risks Slide 25 Rev. 04

26 Environmental Aspects Identify the most significant environmental aspects of your past, present and future activities, products and services Slide 26 Rev. 04

27 Activities, Aspects and Impacts elements of an organization s activities, products or services that can interact with the environment. Activities, Products & Services Environmental Aspects Environmental Impacts Fuel Storage Leaking Pipes / Poor Containment Water Contamination Slide 27 Rev. 04

28 What is an Environmental Impact any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organization s environmental aspects Slide 28 Rev. 04

29 Probability Environmental Risk Assessment Frequent High Occasional Medium Rare Low Unlikely Very Low Minor Moderate Critical Catastrophic Risk Assessment Slide 29 Rev. 04

30 Legal & Other Requirements Clarify and respect the legal and other requirements that apply to your organization s environmental aspects Identify and meet these requirements including: Legal Requirements Federal Provincial Municipal Other Requirements Industry Standards Agreements Slide 30 Rev. 04

31 Objectives and Targets Establish environmental objectives and targets for all relevant functions and levels within your organization They should address significant environmental aspects, legal and other requirements, and should be consistent with your environmental policy Slide 31 Rev. 04

32 Objectives and Targets Corporate Policy, Organization, Resources, Audit, Reviews Facility Responsibilities, Process & Engineering Controls, Reporting, Incident Management Functional Area Procedures, Operations, Monitoring, Inspections, Corrective Actions Slide 32 Rev. 04

33 Implementation & Operations Resources, roles, responsibilities and authority Compliance, training and awareness Communication Procedures & Manual Control of documents Control Operations Significant Impacts Plan for Emergencies Slide 33 Rev. 04

34 Checking Internal Auditing Monitoring and measuring Evaluation of compliance Nonconformance, corrective and preventive action Control of records Slide 34 Rev. 04

35 Management Reviews Monitor and measure performance against objectives and targets Internal Audits Monitoring & measurement data Performance, suitability and effectiveness of EMS Review legislation & technology is the organization reaching it s environmental goals Slide 35 Rev. 04

36 EMS Project Initiation Management Champion Assign Environmental Coordinator Establish Environmental Committee Define Roles & Responsibilities Conduct Gap Assessment Develop Project Plan Awareness & Training Celebrate Milestones * Note: Project Management Slide 36 Rev. 04

37 EMS Implementation Develop an environmental policy Identify environmental aspects and impacts Identify legal and other requirements Set environmental objectives and targets Identify operational controls Document EMS Manual & procedures Conduct awareness & training sessions Conduct internal audit & management review Evaluate EMS to identify opportunities for improvement Slide 37 Rev. 04

38 Steps to Certification 1. Environmental Baseline (Gap) Assessment 2. EMS Development & Implementation 3. EMS Internal Audit (Self Assessment) 4. EMS Management Review 5. EMS Registration Audit (i.e., SGS) 6. Certification (or Self Declaration) 7. Celebrate! 8. Environmental System Maintenance 9. Annual External Audit (IR, S1, S2, RR, etc.) Timeline to Certification is dependant upon the resources applied (12-18 months) Slide 38 Rev. 04

39 ISO & 9001 Synergies Both are management systems/ formal framework Internal audit process will satisfy EMS audit requirements Operations are defined by processes and their interactions The PDCA Cycle is applied to both standards Similarity in elements for ease of implementation: process definition document control monitoring and measuring systems improvement processes auditing and management reviews Slide 39 Rev. 04

40 ISO 14001:2015 Changes ANNEX SL Impacts Three Types of Changes: Structural Required high level structure Definitional Mandatory definitions Substantive Identical requirements (shall clauses) Slide 40 Rev. 04

41 Structural Changes ISO 14001: Elements (PDCA) General Policy Planning Implementation & Operation Checking Management Review ISO 14001: Elements (New Arrangement) Context of the Organization Leadership Planning Support Operation Performance Evaluation Improvement Slide 41 Rev. 04

42 Content Changes Clause 4 Context of the organization is a new clause. It requires a more strategic understanding effecting the way organizations manage environmental responsibilities. Clause 5 Leadership commitment is critical for the implementation of an EMS and as such is the full responsibility of top management, including ensuring that the policy and objectives are compatible with the strategic direction and context of the organization. Slide 42 Rev. 04

43 Content Changes Clause 6 Planning must now determine the risks associated with the threats and opportunities. Risk-based approach now covers preventive action. Legal obligations are now addressed as compliance obligations. Objectives must be established at relevant functions throughout the organization and must take into consideration aspects, risks, compliance obligations and opportunities. Objectives shall also consider technology, financial data, operational & business requirements and must be measurable. Slide 43 Rev. 04

44 Content Changes Clause 7 Support has become more prescriptive and transparent for resources, competency, awareness and communications. Clause 8 Operations requires lifecycle perspective, change management and control of outsourced processes. Also more prescriptive for emergency preparedness and response. Slide 44 Rev. 04

45 Content Changes Clause 9 Performance Evaluation includes monitoring, measurement analysis, evaluation of environmental performance, evaluation of compliance, internal audits and management reviews. Clause 10 Improvement now contains nonconformity and corrective action clauses, but is more structured in relation to nonconformities and resulting actions Slide 45 Rev. 04

46 Areas of Significant Changes Expansion in EMS Coverage & Scope Required Interactions with External Parties New Requirements for Leadership Engagement Expanded Legal Compliance Requirements Need for Risk Based Planning & Controls New Documentation Requirements Expanded Operational Control Requirements Changes in Competence & Awareness Requirements Impacts on the Internal Audit Program Increased Certification Costs Slide 46 Rev. 04

47 Future Challenges Report Identified 11 themes related to ISO revisions. Recommendations: Address demonstration of commitment to compliance Strengthen linkage to strategic planning Address life-cycle thinking Slide 47 Rev. 04

48 Timeline - Changes ISO 14001:2015 changes Initial Draft: July 2014 Final Draft: February 2015 Issue Date : September years to implement New Certifications Conformance within 18 months after release Auditing requirements (Internal, Supply Chain & Registration) Slide 48 Rev. 04

49 Future NEIA Events ISO Training Workshops ISO Overview (RAB/QSA) 9-10 February, 2014 ISO Lead Auditor (RAB/QSA) 9-13 February, 2014 ISO 14001:2015 Transition Date: TBD (Spring 2014) * Lead Certification Requirements Slide 49 Rev. 04

50 Questions? Slide 50 Rev. 04

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