DEVON & SOMERSET FIRE & RESCUE SERVICE INSURANCE & RISK ADMINISTRATION ASSISTANT CORPORATE SERVICES

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1 VON & SOMRST FIR & RSCU SRVIC INSURANC & RISK AMINISTRATION ASSISTANT CORPORAT SRVICS Based at Service Headquarters, Clyst St George xeter Temporary Contract for approximately 6 months to cover temporary promotion of substantive post holder 37 hours per week - Flexible Working System Grade 3 Salary 16,830 to 19,126 Appointments are normally made at the lowest point of the scale The Insurance & Risk Section provides a complete insurance service from arranging insurance cover to claims handling and responsibility for corporate risk and business continuity. As such, maintains a corporate risk register which includes identification of mitigating actions to reduce organisational risk and business continuity plans which detail how service delivery will be maintained should an event occur which removes the availability of resources. We are seeking a well-organised, self-motivated individual with proven administration, time management, word processing and data input skills (Outlook, Word, xcel & PowerPoint packages); excellent written and verbal communication skills and good analytical and numerical skills. Additionally the post holder will provide project support involving research, analysis, problem solving and identifying opportunities for improvement. Minute taking experience is desirable. If you are interested in taking on a new challenge and becoming a member of this busy team, this may be the opportunity you have been seeking. For further information, please contact Lisa Wills, Insurance Officer on Please note the selection process will take place on 15 February Job escription, Person Specification and Application Form are attached. Applicants are reminded to address all aspects of the Person Specification when completing the Application Form, as this will provide the basis for short-listing. Completed Applications must be returned to HR Operations Team, Service Headquarters, Clyst St George, xeter, evon, X3 0NW or personnel@dsfire.gov.uk by hours Friday, 08 February FIR OSN T ISCRIMINAT, NITHR O W

2 evon and Somerset Fire & Rescue Service Non-Uniformed Job escription, Core Values and Person Specification Job escription Job Title Risk and Insurance Administration Assistant Grade Grade 3 covering spinal column points (Admin) epartment Risk and Insurance Reports to Insurance Officer Line Manager Responsibilities None Updated April 2012 Job Purpose: Briefly - what is the job there for and why is it being done? Attach a brief organisation chart to show where the job fits. To provide comprehensive administrative and project management support for the Insurance & Risk department Main Responsibilities and uties: What needs to be done? Use the Job valuation Questionnaire (if available) to describe the main responsibilities and duties required of the job. This should include responsibilities for the support or management of clients, employees, budgets, processes and equipment. 1. To be responsible for maintaining and updating essential spread sheets, databases and systems, in accordance with the ata Protection Act if applicable. Including inputting and processing data, preparing, analysing and distributing reports and information and taking follow up action where necessary, in a timely manner. 2. To support the departments goals and objectives, in accordance with SFRS policies and procedures and participate in a team based environment. 3. To provide clerical and administrative support to other members of the team, including but not exclusive of the following: Administration and clerical duties such as word processing correspondence and/or documents for internal and external recipients either on own initiative or as directed. Using and amending, service wide standard letters/paragraphs and other media. ealing with general queries through various mediums. Administer motor claims liaising with insurers and third parties. iary management, organising and attending meetings, preparing documents prior to meeting, representing department and/or minute taking. Maintaining professional publications and/or other publications and directories. To research regular websites for information relevant to the epartment; to include insurance case law Photocopying documents, and putting into required format. Answering the telephone, dealing with general enquiries and taking messages, Maintenance of departmental filing and monitoring systems (hard copy and electronic).

3 4. To coach new and temporary members of administration staff, as required. 5. To carry out your duties at the main place work and/or other premises or places as required and as directed. 6. To liaise with other team members within the department, other departments within the service, external agencies and other third party contacts, as and when directed, or when required. 7. To undertake on own initiative and/or assist in activities or project work in support of continuous improvement for the department and Service goals and objectives. Including embracing a continuous improvement. 8. To perform tasks in a safe manner in accordance with Health and Safety policies and legislation. 9. To comply with all Service policies. 10. To participate in the Personnel, Professional and evelopment process to identify any personal training and development needs and attend training events as directed.

4 General uties: i.e. the duties which apply to all roles at this level. We value Service to the Community We value People We value iversity We value improvement Core Values of the Service We value service to the community by: Working with all groups to reduce risks Being answerable to those we serve Striving for excellence in all we do We value all our employees by practicing and promoting: Fairness and respect Recognition of merit Honesty, integrity and mutual trust Personal development Co-operative and inclusive working We value diversity in the service and community by: Treating everyone fairly and with respect Providing varying solutions for differing needs and expectations Promoting equal opportunities in employment and progression within the Service Challenging prejudice and discrimination We value improvement at all levels of the Service by: Accepting responsibility for our performance Being open-minded Considering criticism thoughtfully Learning from our experience Consulting others Signed acceptance of the Core Values of the Service and agreement that the Job escription is a fair and accurate statement of the requirements of the job: Job Holder ate Job Holder s Manager esignated Senior Manager (if applicable) ate ate

5 Grade: 3 Key Competencies Proven Keyboard Skills Person Specification Job Title: Risk and Insurance Administration Assistant =ssential =esirable Measured by: (A = Application, T = Test and I = Interview. Good written and verbal communication skills Good planning and organisational skills Work xperience Proven ability to carry out word processing/typing with speed, accuracy and attention to presentation Proven administration and time management skills Ability to produce and populate spreadsheets Proven ability of working with MS Office software packages(outlook, Word, xcel Access) Ability to produce Agenda s, take and produce Minutes xperience of dealing with members of the public xperience of working in an office environment xperience of working in a Risk and Insurance environment xperience of dealing with motor claims Qualifications/Knowledge Good level of education Knowledge of basic office systems and procedures Word Processing /IT related qualification (s) RSAII/CLAIT NVQ in Business Administration or equivalent Personal Qualities and Attributes A high level of self motivation and able to work on own initiative The ability to work a s a member of a team A flexible approach A commitment to continuous improvement =ssential =esirable =ssential =esirable =ssential =esirable

6 FACTOR GUIS Supervision/Management of people Some supervisory responsibility for temporarily assigned or shared employees including on the job training or the allocation and checking pf work for quality and quantity Creativity and innovation Work largely regulated by laid down procedures, but needing occasional creative skills to deal with routine problems Contacts and Relationships Contacts on well established matters providing readily available information or assistance, or occasionally dealing with issues where the outcome may not be straightforward ecisions discretions Work is carried out within clearly defined rules and procedures involving decisions chosen from a range of established alternatives ecisions consequences ecisions which have a limited short-term effect on employees beyond immediate colleagues or on the public. ffects of decisions would be quickly known and readily amended if necessary. Resources Little or no responsibility for physical of financial resources. Work environment work demands Work subject to interruption to the programme of tasks but not involving any significant change to the programme. Work environment physical demands Work requiring normal physical effort. Work environment working conditions Work normally performed in a heated, lit and ventilated indoor environment; may be exposed to occasional noise or outside conditions. Work environment work context Work involves minimal risk to personal safety of injury, illness or health problems arising from the environment of the public/clients. Knowledge and skills Ability to undertake work consistent with a comparatively basic knowledge and skills requirement, which encompasses a range of tasks involving application of readily understood rules, procedures or techniques.