REPUBLIC OF TURKEY BEYKENT UNIVERSITY ACADEMIC REGULATIONS FOR UNDERGRADUATE LEVEL OF STUDY

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1 REPUBLIC OF TURKEY BEYKENT UNIVERSITY ACADEMIC REGULATIONS FOR UNDERGRADUATE LEVEL OF STUDY SECTION ONE Purpose, Scope, Legal Basis and Definitions (Published in the Official Gazette No: dated November 2, 2012) Purpose ARTICLE 1 - (1) The purpose of this Regulation is to regulate the procedures and guidelines concerning undergraduate studies including preparatory classes, examinations and assessments at affiliated departments and programs of the faculties, schools, vocational schools of Beykent University. Scope ARTICLE 2 - (1) This regulation covers provisions concerning student admission, attendance policy, educational activities, examinations and criteria for success, diplomas, suspension and termination of registration at affiliated departments and programs of the faculties, schools, vocational schools of Beykent University. Legal Basis ARTICLE 3 - (1) This regulation has been prepared on the basis of Article 14 of the Higher Education Law No: Definitions ARTICLE 4 - (1) Unless otherwise indicated, the terms in this Regulation are defined as follows: a) WGPA: Weighted Grade Point Average, b) ECTS: European Credit Transfer System based on workload, c) DMP: Double Major Program (ÇAP), d) The Dean: The Dean of the Faculty concerned of Beykent University, e) Undergraduate education: higher education based on secondary education competencies, covering a period of at least eight semesters (First Cycle; Bachelor's Degree), f) The Board of Trustees: The Board of Trustees of Beykent University, g) SSPC: Student Selection and Placement Centre (ÖSYM), h) The Student Affairs Department: The Student Affairs Department of the Rectorate of Beykent University, i) Associate training and education: higher education based on secondary education competencies, covering a period of at least two years, constituting the first level of undergraduate education, aiming to train skilled manpower (Short Cycle; Associate's Degree), h) The Rector: The Rector of Beykent University, j) The Senate: The Senate of Beykent University, k) NQFT: National Qualifications Framework of Turkey (TYYÇ), l) The University: Beykent University, m) MINOR: Minor Program (Yan Dal), n) The Board of Directors: The Board of Directors of the relevant faculty, school or vocational school of Beykent University. SECTION TWO Guidelines Concerning Student Admission and Registration Procedures General guidelines regarding admission and registration ARTICLE 5 - (1) In order to register at a bachelor s degree or associate s degree program of the University, students are required to have been placed in the relevant Bachelor s Degree or Associate s Degree programs through the Student Selection and Placement Centre (ÖSYM) and not to be already enrolled at another higher education institution. On the other hand, the general and specific conditions required for the admission of international students and of students for programs requiring special aptitude are determined by the Senate. (2) The documents to be submitted during registration are required to be either originals or copies certified by the University. As for military service and criminal record, the student's written statement shall be taken as the basis. Grants ARTICLE 6 - (1) The grants provided to students placed at the scholarship programs of the University cover tuition fees only. Such free grants continue during the regular period of education including the period spent at the compulsory foreign language preparatory program. Those students provided with grants who satisfy the conditions for (horizontal) transfer may transfer to another scholarship program. (2) Those students provided with grants placed at Turkish-medium programs/departments may register at the foreign language preparatory program on condition that they pay the tuition fees.

2 (3) The Board of Trustees may allocate grants to students other than those placed at the scholarship programs. Tuition fee ARTICLE 7 - (1) A tuition fee is required for education at the University. Students shall pay the tuition fee based either on the total of the ECTS credits of the courses enrolled or on an annual fee covering 60 ECTS credits. The Board of Trustees shall determine at the beginning of each academic year the tuition fee per ECTS credit or the annual tuition fee. (2) Those candidates who are entitled to register at the University and who fulfill the conditions for registration complete the registration by paying the 60-ECTS-credit tuition fee for the first year of the Bachelor s Degree or Associate s Degree programs. (3) Those students enrolled at the foreign language preparatory program shall pay the 60-ECTS-credit tuition fee. (4) Starting from the second year of study, students are not required to pay on the basis of ECTS credits for those courses they repeat within the first two years of Associate s Degree programs, and within the first four years of Bachelor s Degree programs. (5) Based on the initial year of registration at the University, students shall pay on the basis of ECTS credits for those courses they repeat after the first two years at Associate s Degree programs and after the first four years at Bachelor s Degree programs. (6) Course registration is realized after the tuition fee of the University has been paid within the time periods specified in the academic calendar. Those students who have failed to pay the tuition fee of the University and to complete course registration within the specified periods shall not benefit from any of the students rights. (7) The tuition fee does not cover any of the additional services offered by the university such as accommodation, food, transportation, etc. The Board of Trustees shall determine the fees for such services separately. Registration at the University ARTICLE 8 - (1) The registration dates, the documents required for registration and the guidelines thereof shall be announced by the University. Those candidates who meet all of the requirements shall complete the registration. (2) The candidates who are entitled to register shall do so within the time periods specified. Those candidates with plausible excuses are allowed to complete the registration through their representatives. Those candidates who fail to register within the specified periods shall lose the right of becoming a student. Identification Card ARTICLE 9 - (1) Students who have completed registration shall be provided with the student identification card of the University. SECTION THREE Guidelines Concerning Instruction Maximum period of instruction ARTICLE 10 - (1) The maximum period of instruction allowed to complete a four-year Bachelor s Degree program is seven academic years and that allowed to complete a two-year Associate s Degree program is four academic years, excluding the one-year preparatory foreign language program. Those students who have failed to graduate within the maximum period of instruction may register in the following semesters provided that they pay the tuition fee. Academic Year ARTICLE 11 - (1) The academic year consists of 14 weeks each during the fall and spring semesters. Final examinations and re-sit examinations are not included in this period. The details concerning the implementation of the academic year are announced within the academic calendar. (2) In addition to the regular academic year, a summer semester may be offered based on the decision of the Senate, and the approval of the Higher Education Council. Medium of instruction ARTICLE 12 - (1) The medium of instruction is Turkish in the Turkish-language programs. In the foreign language programs, the medium of instruction is the relevant foreign language. In the mixed language programs, at least 30% of the courses are offered in the relevant foreign language. Teaching plans and courses ARTICLE 13 - (1) The Senate shall determine the course credits taking into consideration the estimated student workload and the range of total graduation credits as determined by the Higher Education Council for the diploma cycle and area of the degree program in accordance with the national qualifications framework of Turkey. The ECTS credits of courses are calculated on the basis of student workload in accordance with the principles determined by the Senate, taking into account the workload necessary for the theoretical and practical teaching hours and other activities required to achieve the learning outcomes that specify the contribution of the relevant course to the knowledge, skills and competencies to be acquired by the students who complete the relevant diploma program as defined for the relevant diploma level and area within the national qualifications

3 framework of Turkey. The teaching plans are organized in terms of 30 ECTS credits per semester leading up to a total of 120 ECTS credits for the Associate s Degree, and 240 ECTS credits for Bachelor s Degree. The estimated nominal student workload per semester is 30 ECTS credits. (2) The courses in the teaching plan involve theoretical instruction, practical work, laboratory work, workshop-studio work, thesis, project, extra-curricular work, internship, workplace practice and other activities. Despite being part of the student workload, some of the courses determined by the Senate may not be calculated in the weighted GPA. (3) The teaching plans are designed to include courses from different categories with varying number of ECTS credits to enable the acquisition of competencies as defined in the national qualifications framework of Turkey. The courses in the categories may be compulsory or elective. In order to complete a degree program, students are required to have completed the specified total number of ECTS credits from courses from the relevant categories. (4) The Senate may specify a number of conditions and hierarchies for the categories of courses in order to ensure a flexible and regular progress of students in the teaching plan. (5) If deemed appropriate by the Senate, some of the courses in the regular daytime programs and evening programs may be offered only through distance education using information and communication technologies. (6) Internship and workplace practice courses may not be substituted for by any other courses. The grades for these courses are either Pass (G) or Fail (K). The student advisor ARTICLE 14 - (1) Each student registered to the University is assigned a faculty member as an advisor. Registration renewal ARTICLE 15 - (1) A student completes the registration renewal by paying the tuition fee within the time periods specified in the academic calendar and enrolling to the courses approved of by the advisor. (2) The periods in which the student does not renew registration, repeat courses or fail to take the required courses are considered within the total period of instruction. Those students who do not renew registration within the specified period shall not benefit from any of the students rights. (3) Those students who have paid the tuition fee are enrolled to courses automatically by the student affairs automation system in the first two semesters in which they start taking the courses of the program to which they have registered. (4) Those students who have taken at least 60 ECTS credits previously, excluding the foreign language preparatory classes, are allowed to take 36 ECTS credits per semester as of the second year of study. a) During course registration, priority shall be given to those courses that the student has failed or those courses in the prior semesters of the teaching plan that the student has not previously taken. b) The workload for those students registered in double major or minor programs is 45 ECTS credits maximum. Such students are allowed to take new courses up to 45 ECTS credits. c) The students may repeat the courses they have previously completed to increase their grade points provided that the maximum credit limit specified in this Article is not exceeded. The valid grade points for repeated courses are those gained the latest. (5) Those students who have been exempt from some of the courses in accordance with Article 25 may complete their semester workload by taking courses other than those included in the category of departmental area courses. (6) Students may add or drop not more than two of the courses they have taken in the relevant semester within the period specified in the academic calendar and with the approval of the advisor. (7) Students are allowed to withdraw from a course they have taken by the end of the fourth week of instruction with the approval of the advisor. Students are not allowed to withdraw from the courses they have taken in the first two semesters of the relevant degree program. SECTION FOUR Principles of Curricular Activities, Assessment, Success and Appeals Principles of curricular activities and assessment ARTICLE 16 - (1) A course coordinator is appointed for each course by the Senate. The course coordinator shall design the course content and relevant practical details in such a way as to ensure the successful realization of the learning outcomes of the course and of the program competencies. The course coordinator shall implement the assessment activities, the preparation of examinations and the grading. (2) The testing and evaluation methods to be used in the relevant courses shall be announced on the internet before the registration week specified in the academic calendar. At least three different in-term assessment activities, one of which is the midterm examination, are required for each course. The dates of the midterm examinations are specified in the academic calendar by the Senate. The deadlines for the other in-term assessment activities are determined by the course coordinator and the instructor(s) of the courses and announced on the internet within the first week of the academic semester. (3) Students are required to attend 70% of all the theoretical hours and 80% of all the practical work such as the laboratory and workshop hours. The instructors of the courses shall announce the attendance records and those students who fail to comply with the attendance requirements through the student affairs automation system within the final week of the semester. Those students who do not satisfy the attendance requirements of the course are not allowed to take the final examination. For

4 formal Internet-based blended education and distance education programs/courses, the attendance policies and requirements are determined by the course coordinator and announced on the internet within the first week of the academic semester. (4) If deemed appropriate by the Senate, some of the courses in the regular daytime and evening degree programs may be offered only through distance education or through blended (both formal face-to-face and distance education) education. (5) The security measures to be taken during the examinations of the assessment activities of the courses offered through fully or partially Internet-based distance education in addition to the percentages and the implementation via electronic media of the assessment activities are determined by the Senate in accordance with the principles of the Higher Education Council. (6) The testing and evaluation procedures of those courses of the department/program with the same code are implemented in terms of common policies. (7) In view of the student evaluation conducted during the semester, faculty members should submit students' assessment report. Assessment results should be announced to the students within two weeks from their date of delivery to the automation system. (8) The final examination schedule will be announced on the internet at least two weeks before the beginning of the examinations. Time, date, and place of examinations are announced in the program. (9) Final assessment activities are as follows: a) Final examination assessment is done by course coordinator / instructor and it should be done within a week from the announced date of the exam. Results of examinations should be inserted into the Student Automation System. b) Students who fail to take the final examination during the announced examination period will take the examination during the Re-sit examination period which will be announced by the system. c) Grades scored in the Re-sit examination replace the previous grades scored in the Final Exam. The Re-sit examination grades become the sole criteria to determine student s success. d) Final examination score remains valid for students who fail to take the Re-sit exam. e) Re-sit examination results will be announced to the students and inserted into the automation system by the course coordinator and / or the instructor within one week from the date of the exam. (10) A course grades list will be announced within a week after the re-sit examination is done. Calculation of the Success Grade ARTICLE 17 - (1) The absolute final score of a student consists of the average of the term notes plus the final examination grades (if the student takes the re-sit examination, then the re-sit examination grade replaces the final grade) in accordance with the grade proportions specified for these examinations. The grade percentage for Term evaluation should neither be less than 40%, nor more than 70%. Student s final grades will be shown in sequential order. The level of success of the class, and the class average scores, the assignment of letter grades to the final average will be done in accordance with "Beykent University Curve Assessment Directive". Letter grade and other signs of grading are shown below: Letter Grade (Success Grade) Success Grade/Sign Points Success Coefficient Out Of Four Excellent AA 4 Very Good -Excellent BA 3.5 Very Good BB 3 Moderate -Good CB 2.5 Moderate CC 2 Weak-Moderate DC 1.5 Weak DD 1 Very Weak FD 0.5 Fail FF 0 In attendance 00 DZ 0 Exempt -- M -- Transfer -- T -- Pass -- G -- Satisfactory -- Y -- Failure -- K -- Work in Progress -- S -- Withdrawal -- Ç -- a) (DZ) grade indicates that the student failed to attend classes. b) (M) Exempt grade: exemption is contingent on students acquired results in the exemption examination. Exempt notes are included in the graduation credit, but they do not count in the student s overall Weighted GPA. c) (T) Transfer grade: Classes taken successfully in other recognized institutions of higher education are accepted. (T) Transfer credits are included in the graduation credit, but their grades do not count in the overall Weighted GPA of the student. d) (G) Pass grade: the grade contributes to the total credits but does not count in the overall WGPA of the student.

5 e) (K) Failure grade: K note does not count in the overall WGPA of the student and is given in the event of failure in the course. f) (S) work in progress grade: S is given to incomplete work that needs extra time beyond the specified period to finish. At the end of the extension period (S) sign is converted to any of the signs indicating success. g) (Y) Satisfactory grade is given for the credits acquired in accordance with Article 25. Courses with the (Y) grade are included in the total credits required for graduation but they do not count in the overall WGPA of the student. h) (Ç) sign indicates that the student has withdrawn from the course in which the student is registered within the time specified in paragraph 7 of Article 15. (2) A course grade of (AA), (BA), (BB), (CB) and (CC) is considered successful. (3) A student grade of (DZ), (FD), (FF), (R), is considered unsuccessful. (4) A student grade of (DC) and (DD) in any course is considered provisionally successful. To be considered successful in this course the student s overall WGPA must be at least In case WGPA falls below 2.00 a student will have to take as many courses as needed to bring WGPA to In no way a student can graduate with a GPA below 2 points. Weighted Grade Point Average ARTICLE 18 - (1) The Weighted Grade Point Average (WGPA) is calculated as follows: a) The calculation of WGPA includes all courses taken by students from the first semester till the last. Scores of courses with a successful note are multiplied by the number of the ECTS for each course and are divided by the total number of the ECTS taken. b) The WGPA is carried out under a three-digit process after the decimal point, and is shown out of two digits. Appeals Against Examination Grades ARTICLE 19 - (1) Appeals against grades by the student is done within 5 days after the announcement of mid-term examinations, final examinations and make-up examinations by the dean s office /directorate. Upon a student s appeal, and within the framework of the evaluation and assessment criteria, the dean/director will create a three-person commission, including the instructor. A report should be submitted within two weeks to the Faculty Council. The final decision will be communicated via the dean s/director s office to the student and Student Affairs Department. SECTION FIVE Graduation and Diploma Graduation and Degree Completion ARTICLE 20 - (1) A student is deemed successful and is awarded the Bachelor s Degree in the program enrolled in provided the student completes successfully two hundred and forty (240) ECTS; and a student is deemed successful, and is awarded a two-year Associate s Degree Diploma provided the student completes successfully one hundred and twenty (120) ECTS, and a WGPA of 2.00 and above in accordance with Article 21. (2) Provided they meet the requirements for graduation, students who want to improve their WGPA, can apply in writing, until the last day of the final examinations, to the Student Affairs Department. Provided they pay the full tuition fees, students have the right to enroll in two semesters only, summer school included. (3) Upon Graduation, a graduation transcript and a diploma supplement showing courses studied, credits, notes, and grades scored are given. (4) Students are entitled to graduate in less than the prescribed period of study, provided they finish the graduation requirements early. (5) Apart from the foreign language preparatory program, students of Associate s Degree programs, and students of Bachelor s Degree programs, completing their respective programs with a WGPA of 3.50 and above are placed on high honor list, and students with a minimum WGPA of are placed on honor list. Conferred honors are inscribed on students diplomas-supplements upon graduation. Diploma ARTICLE 21 - (1) In accordance with this section, the faculty, colleges and their affiliated programs can confer the Bachelor s Degree upon students who have successfully completed their studies in these units. (2) In accordance with this regulation, vocational schools can confer an Associate s degree upon students who have successfully completed their studies at these vocational schools. SECTION SIX Continuity and Diversity in Education Horizontal and Vertical Transfers ARTICLE 22 - (1) Vertical and horizontal transfers to Associate s Degree and Bachelor s Degree programs of the University are implemented in accordance with the provisions of the Regulations concerning transfer among Associate s Degree programs and Bachelor s degree programs, double major programs, minor programs and credit transfer in Higher Education Institutions published in the Official Gazette No dated April 24, The quota for horizontal transfer is determined by the University Senate.

6 (2) For horizontal transfer students placed in the various programs offered by the university according to their scores in the placement examinations administered by the ÖSYM, the relevant provisions of the Regulations concerning transfer among Associate s Degree programs and Bachelor s degree programs, double major programs, minor programs and credit transfer in Higher Education Institutions apply. Double Major and Minor Programs ARTICLE 23 - (1) Student enrollment in double major and minor programs is implemented in accordance with the provisions of the Regulations concerning transfer among Associate s Degree programs and Bachelor s degree programs, double major programs, minor programs and credit transfer in Higher Education Institutions. The quotas for double major and minor programs are determined by the Senate. Exchange Programs ARTICLE 24 - (1) Student exchange and internships can be done within the framework of bilateral agreements between the University and other local or and foreign institution of higher education. Within the framework of student exchange programs, students may be sent to other universities for one or two semesters. (2) Within the framework of national and international bilateral agreements, student s course selection and matching are made by the department board. Recognition of Prior Learning and Equivalence ARTICLE 25 - (1) In recognition of courses formerly taken by the student, the Senate shall consider appropriate measures such as examinations of exemption/qualifications. To take the specified examinations, the applicant has to pay an admission fee equivalent to half the credit fees for the course subject of recognition or equivalence. (2) Courses passed successfully by students who fail to graduate within the maximum period of study can become subject of consideration. In case of changes in the teaching plans, or in case of changes in the names of courses, or in case of change in the content of courses in newer teaching plans, and regardless of the advancement of time, the Senate will determine which new courses to be taken and which courses are equivalent to which. (3) Recognition of Prior Learning will be considered within the provisions of this Regulation. All types of credit transfer and equivalency measures are determined by the Senate in accordance with the basic principles determined by the Board of Higher Education. Participation in Events ARTICLE 26 - (1) Students officially nominated to participate in the National team and university athletic activities at sporting events, and students nominated by the university administration to participate in cultural activities - the participation in which prevents them from attending classes during the period of events - are exempted from attendance. Their absence will not be recorded in the attendance records. A new schedule for the Examinations missed during the period will be determined by the Board of the relevant faculty/school. SECTION SEVEN Miscellaneous and Final Provisions Student Discipline Measures ARTICLE 27 - (1) Student discipline measures are conducted in accordance with the Student Disciplinary Regulations of Higher Education Institutions, published in the Official Gazette No , dated August 18, Notification and Address Reporting ARTICLE 28 - (1) Any notification will be sent to the postal address specified by the student upon enrollment. A notification will be considered valid upon sending it by returned-registered mail or via courier. (2) In case the student address is incorrect or incomplete, and provided that the student did not apply in writing to the Student Affairs Department to correct the wrong address provided upon enrollment, any notification sent to the specified address is considered valid. Leaving the University ARTICLE 29 - (1) Students who want to terminate their registration have to apply in writing to the Student Affairs Office. Upon request, withdrawn students are given documents that show their academic status in the department. Students, who leave the university upon their request, forfeit all their studentship rights. Quality Processes ARTICLE 30 - (1) For continuous improvement of the education and training processes, internal and external quality assurance measures are taken in matters related to the continuation of education and training. The Senate will identify the basic principles endorsed by the Higher Education Council in this respect. Cases Where There Are No Provisions

7 ARTICLE 31 - (1) Where there is no provision in this Regulation, the decisions of the Senate in accordance with the Higher Education Law No: 2547 and other relevant legislations apply. Repealed Regulations ARTICLE 32 - (1) Beykent University Academic Regulations for Associate s Degree and Bachelor s Degree Programs published in the Official Gazette No dated August 08, 2006 have been repealed. Transition to ECTS Credits PROVISIONAL ARTICLE 1 - (1) As from the academic year, student tuition fees will be charged per each ECTS taken. (2) Students enrolled in classes since 2011 and before will be graded according to the Weighted GPA Calculation. Students enrolled from will be graded according to the ECTS calculation. (3) The condition of the completion of ECTS stipulated in the 20 th item of Article 1 will be applicable as from the academic year concerning students enrolled in the university in 2011 and prior to that date. (4) As mentioned in Article 3 paragraph 13, the total number of ECTS credits mentioned do not apply to students enrolled in classes prior to Coming into Effect ARTICLE 33 - (1) These regulations shall come into force following its publication with effect as of the academic year. Executive Power ARTICLE 34 - (1) These Regulations shall be executed by the Rector of Beykent University.

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