Crisis. Management Plan

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1 Sargent School District Crisis Management Plan Contents Spring, 2001 Revised 10/2015 Management Plan Checklist Crisis Response Team Sample Notice Board Policy GBGAA* Staff Training in Crisis Prevention and management Board Policy KDE Crisis Management Bomb Threats Rio Grande County Services for Youth Quick Reference for Sargent School Emergency Procedures 1

Training in Crisis Prevention and management Board Policy KDE Crisis Management Bomb

2 Sargent School District Crisis Management Plan Goal The goal of the Crisis Response Team is to manage crisis in a way that effectively addresses safety issues and the social and emotional well-being of students and staff. Definition Any disruptive event that threatens safety and security shall be considered a crisis. Crisis situations that could impact the district may or may not occur on school property and include but are not limited to suicide, death, acts of violence, trauma, natural disaster and accident. Crisis Management Coordinator The superintendent shall be designated as the Crisis Management Coordinator. In the absence of the superintendent, the building principal closest to the crisis will assume the role. The Crisis Management Coordinator shall be given a broad range of discretion allowing for his/her professional judgment in handling the crisis. Crisis Team The Crisis Team includes principals, counselors, district secretary, building secretaries, and district department heads. (See Crisis Response Team list.) Staff Training The Crisis Management Coordinator shall work with building principals to provide annual crisis management training for all staff in accordance with policy GBGAA. On hearing about the crisis, the Crisis Management Coordinator will: 1. Make necessary arrangements to ensure the safety of students and staff members. 2. Arrange a meeting with the people needed to address the crisis issues. The attached phone number lists apply. Any early morning meetings will be conducted at 6:30 a.m. for the crisis team and 7:15 a.m. for general staff. 3. Decide which of the following resources are needed and when they will be needed. Invite the following crisis team to the meeting if applicable. Emergencies dial Sheriff Ambulance/Fire Department ; Monte Vista Del Norte, Del Norte Fire Dept Hazmat Community Mental Health Rio Grande Social Services Red Cross Pastor, Sargent Comm. Church Conduct the meeting(s) as per the applicable portions of the attached checklist. 2

Crisis situations that could impact the district may or may not occur on school property and include but are not limited to suicide, death, acts of violence, trauma, natural disaster and accident.

3 Crisis Intervention Checklist Review Crisis Communication Brief the crisis response team on the situation. Assign an administrator as the contact person. Compile a list of high-risk students and faculty members The contact person will follow the steps provided in Policy KDEA-R Crisis Management Communications. If appropriate, an informational letter will be sent to parents providing a brief summary of the situation, what action the district has taken, who the contact person is, signs to watch for in students and what crisis intervention services are available. Deal with the Crisis (Assignments) Assign the most appropriate adult to assist high-risk students. If possible, meet with these students before any general announcement is made. Assign member(s) of the crisis team to help faculty deal with their own feelings as well as planning for how to deal with the student body. Assign members of a community team to several areas of the school for small group meetings for the grieving process. Excuse students from their classes and send a list to the office each hour so all students can be accounted for at all times. Assign crisis team members to watch hallways, bathrooms, parking lots and other buildings. Be aware of students that may be grieving on their own. Assign sensitive, knowledgeable adults to deal with previous appointments, students, walk-ins and others who might need assistance. Assign an administrator to contact the student s family to offer assistance and solicit permission from parents to make general announcements to the student body. Develop a statement with the family. 3

If appropriate, an informational letter will be sent to parents providing a brief summary of the situation, what action the district has taken, who the contact person is, signs to watch for in

4 Evaluation and Follow-Up Meet with crisis response team to evaluate at the end of each day. Establish a time and place several days after for the faculty to process the event. Establish a group or regular meeting place for high-risk students for several weeks after the crisis. Establish a time for debriefing and evaluation of the crisis and how it was handled. Revise the plan to improve the system once the process has been completed. Establish on-going counseling and follow-up by school officials. Establish on-going counseling and follow-up by outside agencies. 4

Establish a group or regular meeting place for high-risk students for several weeks after the crisis.

5 Sargent School District Crisis Response Team Superintendent of Schools Elementary Principal Steven Marantino Joni Hemmerling 6553 N. Hwy W. CR 4.5 N Ronna Cochran, Secondary Principal Janae Naranjo, Secondary Counselor 5001 E. Road 1 S County Road Nicole Clark, Elementary Counselor Richard Quintana, Facilities Director 193 Edgemont Blvd. 539 N. Henderson Alamosa, CO Monte Vista, CO Lynda Foster, District Secretary Sue Plane, Transportation Director 3108 N. Road N. Road 2 E Carrie Howard, District Secretary Rebecca Quintana, Business Manager 0859 County Rd 27A 154 Euclid Bridget Boughner, HS Secretary Val Bonsall, Food Service Director 6851 CR 8 S Lane 2 Alamosa, CO Mosca, CO Michelle Burkhart, Elementary Secretary Don Scherden, Activities Director 4195 W. CR 6 N. P.O. Box 982 Del Norte, CO South Fork, CO Marcia Mangan, Early Learning Center Director 7072 N. County Rd 2 East Monte Vista, CO

0537 County Road 27 852-3045 480-4212 Nicole Clark, Elementary Counselor Richard Quintana, Facilities Director 193 Edgemont Blvd. 539 N.

6 (Date) (Sample Notice) We regret to inform you that a Sargent student, (name of student) died (details of the incident). The family requests privacy at this time so please allow some time before offering condolences or assistance. Counselors and clergy will be available throughout the day to assist students and teachers in the grieving process. The (library, cafeteria, etc.) will be used as the gathering place for that help. Students or teachers who know of someone who may need some special attention are requested to give that information to the (office, counselor, etc.). Our heartfelt sympathy goes out to (name of student) s family, friends and teachers. Information concerning funeral arrangements will be relayed as soon as it becomes known. 6

Counselors and clergy will be available throughout the day to assist students and teachers in the grieving process. The (library, cafeteria, etc.

Sample Letters Death Announcements

Sample Letters Death Announcements Sample Letter to Parents Dear Parents, As you may or may not be aware, our school (or district) has recently experienced (specify event, whether death, fire, etc.) which