Urbandale City Council Minutes April 12, 2016

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1 Urbandale City Council Minutes April 12, 2016 The Urbandale City Council met in regular session on Tuesday, April 12, 2016, at 7:00 p.m. in the Council Chambers, th Street, with Mayor Robert D. Andeweg presiding. Answering roll call were the following Council Members: David Russell, Mike Carver, Tom Gayman, Ron Pogge. Absent: Creighton Cox. Also present were City Manager A. J. Johnson, Legal Consultant Tim Pearson, Assistant to the City Manager John Konior, Director of Engineering and Public Works Dave McKay, Assistant Director of Engineering John Larson, Finance Director Nicci Lamb, Director of Economic Development Curtis Brown, Community Development Director Steve Franklin, Police Chief Ross McCarty, Police Captain Matt Logsdon, Police Officer Andy Dobbins, Parks and Recreation Director Jan Herke, Fire Chief Jerry Holt, City Treasurer Donald J. Brush. Mayor Andeweg led the Pledge of Allegiance and recited the CHARACTER COUNTS! statement. Pogge moved, seconded by Russell to approve the agenda as posted. On roll call, Ayes: Pogge, Russell, Gayman, Carver. Nays: none. Mayor Andeweg presented a proclamation of appreciation to the Grand Lodge of Iowa Independent Order of Odd Fellows for their generous funding to the Police Department to purchase body cameras and docking stations, and to the Fire Department for an all-terrain vehicle and trailer to access off-roadway areas. Mayor Andeweg proclaimed Friday, April 29, 2016, as 2016 Arbor Day and presented a proclamation to Bill Cox, Urbandale Tree Board. The Mayor invited residents to the 2016 Arbor Day tree planting at 4:00 p.m. on April 29, at Northview Park, th Street. Following a presentation to Marilyn Kollmorgen, Carver moved, seconded by Pogge to approve the renaming of Walnut Creek Hills Park, located at Tanglewood Drive and 162 nd Street, to Kollmorgen Park, in honor of Marilyn Kollmorgen. On roll call, Ayes: Carver, Pogge, Russell, Gayman. Nays: none. Polk County Supervisor Robert Brownell was present to update the Mayor and Council Members on the success of the NCAA basketball tournament and the minimum wage issue. John Hollebrands, th Street, was present to discuss the issue of annexation on the west side of Urbandale.

2 Pogge moved, seconded by Gayman to approve the March 29, 2016 Council minutes, as written. On roll call, Ayes: Pogge, Gayman, Carver, Russell. Nays: none. Gayman moved, seconded by Pogge to approve the Consent Agenda as listed under Item No. 7. On roll call, Ayes: Gayman, Pogge, Carver. Russell. Nays: none. Gayman moved, seconded by Pogge to authorize the payment of warrants as listed on Bill Lists and On roll call, Ayes: Gayman, Pogge, Carver. Russell. Nays: none. Gayman moved, seconded by Pogge to approve renewal Class C Liquor Licenses for The Urban Grill, th Street, and Iowa Machine Shed, Hickman Road; a renewal Class C Beer Permit for Casey s General Store #2364, 3935 NW Urbandale Drive; and a Class E Liquor License for Casey s General Store #3210, th Street. On roll call, Ayes: Gayman, Pogge, Carver. Russell. Nays: none. Gayman moved, seconded by Pogge to approve Resolution Declaring an Official Intent Under Treasury Regulation to Issue Debt to Reimburse the City For Certain Original Expenditures Paid In Connection With Specified Projects. On roll call, Ayes: Gayman, Pogge, Carver. Russell. Nays: none. Gayman moved, seconded by Pogge to receive the Make A Splash grant, in the amount of $4,000, from the USA Swimming Foundation to help provide swimming lessons to MAC program participants. On roll call, Ayes: Gayman, Pogge, Carver. Russell. Nays: none. Mayor Andeweg stated that the notice for the public hearing to consider the Bent Creek Park Meredith Drive to 156 th Street Trail Project (also known as Walnut Trace Park Trail Project) had been published as required by State law and asked if there were any objections to the form of the notice. There were none. Pogge moved, seconded by Russell to open the public hearing. On roll call, Ayes: Pogge, Russell, Gayman, Carver. Nays: none. Dave McKay reviewed the proposed trail project with the Council. No comments were made in favor of, or opposing, the proposed trail. Carver moved, seconded by Pogge to close the public hearing. On roll call, Ayes: Carver, Pogge, Russell, Gayman. Nays: none.

3 Following discussion, Carver moved, seconded by Pogge to approve Resolution Adopting Plans, Specifications, Form of Contract and Estimate of Cost for the Walnut Trace Park Trail. On roll call, Ayes: Carver, Pogge, Russell, Gayma. Nays: none. Carver moved, seconded by Pogge to approve Resolution Making Award of Construction Contract for the Walnut Trace Park Trail. On roll call, Ayes: Carver, Pogge, Russell, Gayman. Nays: none. Carver moved, seconded by Pogge to approve Resolution Approving Construction Contract and Bond for the Walnut Trace Park Trail. On roll call, Ayes: Carver, Pogge, Russell, Gayman. Nays: none. Mayor Andeweg stated that the notice for the public hearing to consider the sale of City owned property located at 3012 Melanie Drive had been published as required by State law and asked if there were any objections to the form of the notice. There were none. Pogge moved, seconded by Carver to open the public hearing. On roll call, Ayes: Pogge, Carver, Gayman, Russell. Nays: none. The City Manager reviewed the proposed sale of property with the Council. No comments were made in favor of, or opposing, the proposed sale. Carver moved, seconded by Gayman to close the public hearing. On roll call, Ayes: Carver, Gayman, Pogge, Russell. Nays: none. Following discussion, Carver moved, seconded by Russell to approve the sale of City owned property at 3012 Melanie Drive. On roll call, Ayes: Carver, Russell, Gayman, Pogge. Nays: none. The Finance Director and Travis Squires, Piper Jaffray Senior Vice President reviewed the general obligation bond sale held at 11:00 a.m. today. Following discussion, Pogge moved, seconded by Russell to approve Resolution Directing Sale of $2,990,000 (Subject to Adjustment Per Terms of Offering) General Obligation Bonds, Series 2016A. On roll call, Ayes: Pogge, Russell, Gayman, Carver. Nays: none. Pogge moved, seconded by Russell to approve Resolution Directing Sale of $12,670,000 (Subject to Adjustment Per Terms of Offering) General Obligation Urban Renewal Bonds, Series 2016B. On roll call, Ayes: Pogge, Russell, Gayman, Carver. Nays: none.

4 Following discussion, Carver moved, seconded by Pogge to approve the Highland Meadows Plat 2 Preliminary Plat (164 th Street and Northpark Drive), subject to recommendations of the Planning and Zoning Commission. On roll call, Ayes: Carver, Pogge, Gayman, Russell. Nays: none. Following discussion, Carver moved, seconded by Pogge to approve the Highland Meadows Plat 4 Preliminary Plat (162 nd Street and Plum Drive), subject to recommendations of the Planning and Zoning Commission. On roll call, Ayes: Carver, Pogge, Gayman, Russell. Nays: none. At the request of the petitioner, the Lot 2 and Parcel B, Lot 3, Ashland Park Plat 3 Site Plan No ( th Street) was deferred to a future meeting. Following discussion, Carver moved, seconded by Pogge to approve the Douglas Acres West Site Plan No (10912 & Douglas Avenue), subject to recommendations of the Planning and Zoning Commission. On roll call, Ayes: Carver, Pogge, Gayman, Russell. Nays: none. Motion Following discussion, Russell moved, seconded by Carver to approve Resolution Establishing Public Hearing on April 26, 2016, to consider a request to vacate a surface Water Flowage Easement in The Reserve Plat 3 ( Sheridan Drive). On roll call, Ayes: Russell, Carver, Gayman, Pogge. Nays: none. Following discussion, Gayman moved, seconded by Russell to approve the first reading of Ordinance No Amending Chapter 70 Of The Municipal Code Of The City Of Urbandale, Iowa, 2015, Regarding Parking Violations, to allow the Police Department, as a designee of the City Clerk, to process parking tickets. On roll call, Ayes: Gayman, Russell, Pogge, Carver. Nays: none. Motion Gayman moved, seconded by Pogge to accept the quote from TimeClock Plus, in the amount of $9,504.50, for the purchase of software upgrade and support services for the City-wide electronic timekeeping system, and to approve the purchase of a one year support contract, in the amount of $3,735.06, if deemed necessary after purchase. On roll call, Ayes: Gayman, Pogge, Carver, Russell. Nays: none. Russell moved, seconded by Carver to accept the net State bid from Stivers Ford, in the amount of $135,249, for the purchase of six 2016 Ford Utility Interceptors, and from Keltek, Inc., Electronic Engineering, MPH Industries and Data911, in the amount of $61,133, for the changeover equipment and installations. On roll call, Ayes: Russell, Carver, Gayman, Pogge. Nays: none.

5 Following discussion, Gayman moved, seconded by Pogge to approve the submission of a 2016 grant application for the Bulletproof Vest Partnership Grant Program to assist in paying for Police body armor to be purchased in FY On roll call, Ayes: Gayman, Pogge, Carver, Russell. Nays: none. Motion Carver moved, seconded by Russell to approve Resolution Approving 28E Agreement with Polk County Treasurer for Collection of Unpaid Parking Citations. On roll call, Ayes: Carver, Russell, Gayman, Pogge. Nays: none. Carver moved, seconded by Pogge to approve Resolution E Agreement to Provide a School Crossing Guard Program for the Johnston Community School District. On roll call, Ayes: Carver, Pogge, Gayman, Russell. Nays: none. Following discussion, Russell moved, seconded by Carver to approve change orders to add pavement reinforcement, in the amount of $215, for the 100 th Street & 54 th Avenue Intersection Improvements, and in the amount of $59, for the 100 th Street Bridge Project. On roll call, Ayes: Russell, Carver, Gayman, Pogge. Nays: none. Following discussion, Russell moved, seconded by Pogge to approve the FY salary schedules for the City s non-union employees. On roll call, Ayes: Russell, Pogge, Carver, Gayman. Nays: none. Other items of discussion included the DART 2035 Plan; the MAC s discussion of a local option sales tax; the Urbandale Police Reserve Unit receipt of the Donald H. Mackaman Outstanding Unit Award after being named Reserve Unit of the Year by the Iowa State Reserve Law Officers Association; the Jackaline Baldwin Dunlap Park & Arboretum; and Kollmorgen Park. Pogge moved, seconded by Russell to adjourn at 8:12 p.m. On roll call, Ayes: Pogge, Russell, Gayman, Carver. Nays: none. Robert D. Andeweg, Mayor Attest: John Konior, Assistant to the City Manager

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