PREMISES DEPARTMENT WORKS AT BANK'S THIRUVANANTHAPURAM MAIN BRANCH BUILDING AT M.G ROAD, THIRUVANANTHAPURAM.

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1 ट ट बक ऑफ़ वणक र (भ रत य ट ट बक क सहय ग ) ध न क य लय: तवनतपरम STATE BANK OF TRAVANCORE (Associate of the State Bank of India) Head Office, Thiruvananthapuram Phone , PREMISES DEPARTMENT NOTICE INVITING TENDER NAME OF WORK: - REPAIRS TO DRAINS, TOILETS ETC & OTHER MISCELLANEOUS WORKS AT BANK'S THIRUVANANTHAPURAM MAIN BRANCH BUILDING AT M.G ROAD, THIRUVANANTHAPURAM. Sealed quotations are invited for the captioned work (PAC Rs LAKHS) from the contractors in the approved panel of SBT as per details given below. Contractors also have to submit an EMD worth Rs. 17,600/- in the form of Demand Draft/ Banker's Cheque in favour of SBT, payable at Trivandrum. 1. Last date & time for submission of Tenders : 3.00 PM on Date & time for opening of Tenders : 3.30 PM on Time fixed for execution of work :40 days (see Clause No 14 instruction to Tenderers) 4. Defects Liability Period : 12 months from the date of completion of work. 5. Initial Security Deposit : 2% of Contract value (inclusive of EMD) in the form of Demand Draft/ Banker's Cheque in favour of SBT, payable at Thiruvananthapuram (to be submitted by the successful tenderer). 6. Performance Guarantee : Bank guarantee for 5% of Contract value (to be submitted along with Initial Security Deposit) 7. Deduction from Bills:- a). Retention Amount : 5% of Bill Amount 1 of 15

2 b). Income Tax : As per Statutory norms. c). Sales Tax including Cess : As per Statutory norms. (However the contractor has to submit a certificate from the local Sales Tax Officer on the amount to be deducted, along with the Bill). d). Service tax : See clause 24 & 25 of Instructions to Tenderers 8. Liquidated damages for delay in supply : Rs.1000/- per day subject to max. 5%of contract value 9. Address for submission of Tender : Asst. Gen. Manager (Premises), State Bank of Travancore, Head Office, Poojappura P. O., Thiruvananthapuram Place of Opening of Tender : - Same as above 11. Bank s Engineer for clarifications on Tender Documents & Submission : Chief Manager (Civil Engg.) State Bank of Travancore, Head Office, Poojappura P. O., Thiruvananthapuram ( ) 12. Corrigendum to the tender : See clause 28 of Instructions to Tenderers Special Conditions: - 1. This work is in a functioning office building and has to be done without any hindrance to the functioning of the office within the Complex. 2. The working time shall be suitably planned to avoid inconveniences to the staff & office and should be prepared to do it during night hours also. 3. All waste materials shall not be permitted to be accumulated at the site in view of limitation of space. The waste shall be disposed off away from site without any complaints from Civic authorities and at the contractors risk and cost. 2 of 15

3 4. Carriage of materials to the work spot and removal of wastes and excess materials from there shall be done without causing any hindrance to the movement of vehicles and staff. 5. The electricity & water for the work shall be provided by Bank free of cost, only at specified outlets. Submission of Tender: The tender document in the prescribed format, either issued by this office or down loaded from web site may be submitted along with the DD towards EMD and other enclosures, if any, in sealed cover superscribing the name of work, to the address given vide Sl. No. 9 above. The Bank reserves the right to accept or reject any or all the tenders received without assigning any reason, whatsoever. The Bank also reserves the right to delete any item or vary any quantity of item included in the schedule of quantities. Sd/- Assistant General Manager (Premises) Encl: 1. Instructions to Tenderers 2. Schedule of Items Submitted: - I / We confirm that we are submitting our tender duly filled in and rates have been quoted after thorough study of site conditions, specifications, drawing, instructions to tenderers issued by the Bank etc., I / We hereby accord our unqualified consent and agreement to the said terms and conditions. I/we submit that I/ We have sufficient Men & Machinery to complete the work within the stipulated time period. I/We have also confirm that I/we will obtain necessary registration from the labour commisionnerate as per the labour act Date: Signature of Tenderer: Address with Tel. Nos.: Seal: 3 of 15

4 Important Notice to the Tenderers The contractors who are already having three contracts on hand from State Bank of Travancore (ie.3 nos work for which work orders have already been issued by the concerned department / controller) are not eligible to bid for this work. 1) The contractors who are bidding for this work should furnish the details of work on hand from State Bank of Travancore in a separate envelope suitably superscribed details of work in hand with SBT in the form of the format enclosed (page 5), Contractors are not having any work should furnish a NIL statement. 2) The tender of the Contractor(s) who do not furnish the details of work in hand or furnishing false details will be summarily rejected. If found any contractor furnishing false statements, are liable to be removed from the empanelled list and their security deposit will be forfeited. 3) The tenders of contractors who satisfy the above conditions only will be considered for further processing and others will be rejected. Contractors are hereby instructed to read the above instructions carefully and submit the tenders in sealed covers. 4 of 15

5 DECLARATION (to be filled & submitted by the Tenderer in a separate cover) To The Assistant General Manager (Premises) State Bank of Travancore Head Office, Thiruvananthapuram. I/We that I/We am / are not undertaking three contracts on hand from State Bank of Travancore. I/We am / are aware that furnishing of false information will lead to removal from Bank's panel and forfeiting of the security deposit. I/We am/are also attaching the details of work in hand from state Bank of Travancore for your reference. Sl No Name of work Name of Zone/Region Date of award of work Place: Date: Signature of the contractor 5 of 15

6 ट ट बक ऑफ़ वणक र (भ रत य ट ट बक क सहय ग ) ध न क य लय: तवनतपरम STATE BANK OF TRAVANCORE (Associate of the State Bank of India) Head Office, Thiruvananthapuram PREMISES DEPARTMENT (Phone , ) INSTRUCTIONS TO TENDERERS The Tenderers are requested to study the following instructions carefully before submitting this quotation. 1. All papers connected with the Tender, including these instructions, Schedule of Items, Drawing etc. should be signed and returned by the Tenderer to the Bank while submitting the tender. Incomplete tenders are liable for rejection 2. No alteration shall be made on the tender documents including the Schedule of Items by the Tenderers. Any discrepancies noticed in the tender documents Shall be brought to the notice of the concerned official of the Bank and any written instructions received from the Bank, as reply will be deemed to have been incorporated herein. 3. Before submitting tender, the Tenderer should visit the work site and ascertain himself on all factors pertaining to the scope of works, restrictions on the working hours & days, facilities available, etc. 4. The Tenderer should quote his rates and amounts for all items in the Tender Schedule. All the rates quoted should be written both in figures and words and where there is a difference between the two, the rates given in words will be taken as authentic. If there is any discrepancy between unit rate and amount, the unit rate will be considered as the correct one. All arithmetical mistakes noticed during verification of the tender shall be corrected. 5. All entries in tender documents should be in English & in ink or typed. All corrections should be attested under full signature of the contractor. Corrections wherever necessary should be made by scoring the wrong words/ figures and attesting with full signature of the Contractor. These shall not be erased or overwritten. 6 of 15

7 6. The Tenders shall be valid for a period of at least 90 days from the date of submission of the Tender. 7. On acceptance of the tender, the successful Tenderer shall be given the Work Order, in duplicate and the duplicate copy has to be returned duly signed by the Contractor, as a token of acceptance of the work order including the terms of the contract specified in the tender documents. 8. On intimation of acceptance of tender, the successful Tenderer is required to deposit 5.0% of the contract amount (rounded off to the highest hundred) less EMD as Initial Security Deposit (ISD) in the manner specified in NIT within 7 days from the date of receipt of intimation of acceptance of tender. The ISD shall be released on satisfactory completion of the work. The successful tenderer is also requested to submit a Bank Guarantee obtained from a scheduled Commercial Bank other than SBT within 7 days from the date of receipt of work order. 9. If the Contractor fails to return the duplicate copy of the work order duly signed in token of acceptance, remit ISD & Performance Guarantee and execute the agreement, within 7 days from the date of receipt of work order, the Order shall be forfeited. 10. Retention 5% of the work amount shall be deducted from every interim payment and the final bill payment, which will be released after the satisfactory completion of Defect Liability Period specified. Any defects notified by the Bank during this period shall be rectified / replaced by the Contractor, without any delay, at no extra cost to the Bank. No interest shall be paid for the above deposits [ie; ISD and Retention Amount] during the defect liability period or during any extended period in which the deposits are with the Bank. 11. Incomplete tenders, conditional tenders, tenders received after the prescribed time & date through courier/ post or by hand and tenders not conforming to the Terms and Conditions prescribed in the Tender Documents shall be rejected. 7 of 15

8 12. This is an item rate tender. The quantities given in the Schedule of Items are approximate and payment shall be made only for the quantities executed, as per actual measurements. The Contractor is not entitled for any sort of compensation towards materials procured/ stored in excess of the measured quantity, if any. 13. The Bank reserves the right to increase or decrease the tendered quantity of any or every item and delete any item at any stage of work. Contractor shall execute the increased quantity at the accepted tender rates. The contractor s claim for compensation or damages in this respect shall not be entertained. 14. The Contractor is bound to complete the work with in the stipulated period given in the Notice Inviting Tender (NIT). The work shall be reckoned as commenced, on the 8 th day from the date of receipt of work order or on the date of handing over of work site, whichever is later. If the contractor is not taking over the work site in time, then the work shall be reckoned as commenced on the 8 th day from the date of receipt of work order. No extension of time is permissible. However, if the Contractor does not complete the work within the prescribed time limit, the Bank may consider extension of time limit for completion of work without prejudice to Bank s right to recover liquidated damages as per the Terms given in the NIT. 15. If the performance of the Contractor is found to be un-satisfactory, the Bank reserves the right to cancel in part or whole of the Contract and get the works executed through alternative means, at the entire risk and cost of the Contractor, by giving 7 days notice. In such cases, the Contractor should make good all losses that the Bank may incur on account of the same. 16. In case the Contractor abandons the work for any reason whatsoever, the Bank shall issue the final notice to the Contractor to remain present at site on due date and time as per notice. In spite of such notice, the Contractor remains absent at site on such due date, the Bank s Engineer will take measurements of completed part of the work unilaterally, which will be binding on the Contractor 8 of 15

9 and the balance work will be got carried out by the Bank through any agency at the entire risk and cost of the Contractor. 17. All the materials required for execution of work must be got approved in writing by the Bank before they are brought to site and before actually put on use. All facilities for prior inspection of materials and subsequent inspection of work by representatives of the Bank must be made available, at the cost of Contractor. Any material brought without such prior written approval shall be entirely at the risk and cost of the Contractor. It shall be responsibility of Contractor for procurement of all materials / equipment etc. No delay due to non-availability of any material / equipment will be entertained. If the Contractor brings defective / sub-standard materials at site, it shall be the responsibility of the Contractor for the removal and disposal of the same at his cost. The Bank shall not entertain any claim from the Contractor on this account. In case the Contractor fails to remove, such materials within 7 days after issue of notice in writing to the Contractor, the Bank reserves the right to dispose of such materials at the entire risk and cost of the Contractor. 18. The Bank shall have the exclusive right of rejecting items of works with bad workmanship, notice of which will be given to the Contractor during execution of the job. If the Contractor fails to rectify or improve the level of workmanship to the acceptable standards, suitable recovery as assessed by the Bank shall be made for those items of works and the decision of the Bank in this regard shall be final. No requests/ claims whatsoever shall be entertained in this matter under any circumstances. 19. The Contractor shall dispose of / remove all surplus / demolished materials from the premises at his own expenditure, irrespective of lead and mode of transportation involved. 20. Any damage caused to the existing work / facilities while carrying out the work shall be made good by the Contractor at his own risk and cost to the entire satisfaction of the Bank. 9 of 15

10 21. Successful bidder / contractor shall comply with the provisions of all labour laws & regulations. All the provisions of Contract labour (Regulation & Abolition) Act, 1970 and rules thereunder should be complied with. All necessary data in this regard should be furnished to the Bank, which shall be registered as principal employer in respect of the subject job. Thereafter the contractor shall get their name registered and obtain Labour License and submit a copy of the same to the Bank. 22. No advance payment shall be given. However interim payment as specified shall be considered by the Bank. Statutory deductions towards Income tax, Sales tax and/or any other taxes as applicable shall be made as per norms/ as specified in the tender. 23. The Bank does not bind itself to accept the lowest tender & reserves the right to reject any or all of the tenders received without assigning any reason thereof. It also reserves the right to hold negotiations with the lowest Tenderer before accepting the same. In case of negotiations, the Tenderer should send the confirmation of such negotiations in writing so as to reach the Bank within 48 hours from the date of negotiations. In the absence of the same, it shall be deemed that the contractor is not willing to carry out the work at negotiated rates. 24. The contractor should quote his rates including all taxes except service tax. If the contractor is a company, 100% of the service tax shall be reimbursed to the contractor on production of proof of payment of the same together with a bill for service tax. If the contractor is not a company, 50% of the service tax will be paid by the Bank directly to the taxation authorities and the balance 50% of the service tax will be paid to the contractor. The Contractor shall be responsible to pay all statutory levies imposed by the State and Central Government such as Income Tax/ Sales Tax/ Sales Tax on works contract, Value Added Tax (VAT), Excise Duty, Octroi etc. or any other tax applicable during the tenure of the contract and the rates quoted in the tender shall allow for the same. No reimbursement, whatsoever, shall be made to the contractors on account of any taxes or duties or increase in the taxes/ duties by act of any legislation except 10 of 15

11 in the case of service tax. The rates quoted need not include service tax. Service tax will be paid/ reimbursed by Bank subject to conditions mentioned herein. 25. Deduction at source of Income / Sales Tax on works contract etc. shall be made by the Bank as per the provisions prevailing from time to time from the Running Account or Final Bills and remitted to the concerned Taxation Authorities / State Government on behalf of the contractor. The rates quoted shall be firm till completion of work and no escalation shall be considered. 26. The Contractor has to furnish proof for the following, before release of payment. I. PAN II. TIN III. TAN IV. Service tax registration certificate. V. Sales Tax Certificate. VI. Name of the Account holder, Account Number, Branch Name, IFSC Code of the Bank Branch 27. Payment will be made directly to the Account furnished by the contractor. through RTGS/NEFT 28. All tenderers are requested to constantly verify and monitor Bank s web site at under (tender) to ensure that Corrigendum to the tender, if any, are not missed. Date: 11 of 15

12 ट ट बक ऑफ़ वणक र (भ रत य ट ट बक क सहय ग ) ध न क य लय: तवनतपरम STATE BANK OF TRAVANCORE (Associate of the State Bank of India) Head Office, Thiruvananthapuram PREMISES DEPARTMENT SCHEDULE OF QUANTITIES REPAIRS TO DRAINS, TOILETS ETC & OTHER MISCELLANEOUS WORKS AT BANK'S THIRUVANANTHAPURAM MAIN BRANCH BUILDING AT MG ROAD, THIRUVANANTHAPURAM Item No Quantity Particulars Rate Unit Amount Dismantling the existing drain, carefully stacking cover slab for reuse and disposing the debris away from site including all leads and lifts. Providing and laying ready mix concrete M 20(1:11/2:3),(1 -cement,1.5- sand, 3-20mm broken stone )including cost of all form work watering, curring etc complete but excluding cost of reinforcement for bottom and side walls of drain. Providing and laying ready mix concrete M 20(1:11/2:3),(1 -cement,1.5- sand, 3-20mm broken stone )including cost of all form work watering, curring etc complete but excluding cost of reinforcement for cover slab of drain. Dismantling the existing damaged concrete flooring around the building and disposing the debris away from the site with no cost and risk to the bank Earth work excavation in ordinary soil for pipe line for sewer line including disposal of unserviceable materials away from site and reusing the serviceable materials for back-filling in layers as directed by the Engineer-in-charge. M3 M3 M3 M3 M3 12 of 15

13 Plastering the walls and bottom of drain in cement mortar 1:4, 12mm thick with neat cement flushing coat. Levelling and consolidating the floor around the building as directed by the Engineer-in-charge. PCC M20 (1:1.5:3) using 20mm nominal size broken stone for flooring around the building compacting, curing etc complete. Dismantling the floor and wall in toilet and removing debris away from the site. Flooring with colored ceramic tiles (Basic Price) of approved quality and shade over a bed of C.M. 1:3 12mm thick jointly with cement slurry and pointing with colored cement keeping lines & levels as per the direction of department staff etc. complete. Dadoing walls with best quality premium colored tile size-20cmx30cm, 30x45 or 30x60 minimum basic value should Rs.300 /m2) and applying paste laticate/bellenter at the rate of 4 kg /m2 and fixing the tiles on it with a minimum joint space etc complete. M2 M2 M3 M2 M2 M Supplying and laying 150mm PVC pipe 10 kg/cm2 and specials such as tees, bends, elbows, checknuts etc. with clamps including cutting and making good the walls/ floors etc. complete for sewer line. M Supplying and laying 110mm PVC pipe 4kg/cm2 for waste water and sewer line including all specials bends, tees, elbows, clamps etc at complete and making good walls and floors. M 13 of 15

14 Supplying and laying 50mm PVC pipe 4kg/cm2 for water line including all specials bends, tees, elbows, clamps etc at complete and making good walls and floors. Supplying and laying 25mm PVC pipe 4kg/cm2 for water line including all specials bends, tees, elbows, clamps etc at complete and making good walls and floors. Constructing brick masonry manhole (size 60cmX60CmX60Cm) in cement mortar 1:4 (1 cement : 4 coarse sand) R.C.C. top slab with 1:2:4 mix (1 cement : 2 coarse sand : 4 graded stone aggregate 20 mm nominal size), foundation concrete1:4:8 mix (1 cement : 4 coarse sand : 8 graded stone aggregate 40 mm nominal size) inside plastering 12 mm thick with cement mortar 1:3 (1 cement : 3 coarse sand) finished with floating coat of neat cement and making channels in cement concrete 1:2:4 (1 cement : 2 coarse sand : 4 graded stone aggregate 20 mm nominal size) finished with a floating coat of neat cement complete as per standard design : With F.P.S. bricks with class designation 75. Providing and fixing square-mouth S.W. qully trap grade 'A' complete with C.I. grating brick masonry chamber with water tight C.I. cover with frame of 300x300 mm size (inside) the weight of cover to be not less than 4.50 kg and that of frame to be not less than 2.70 kg as per standard design :100 x 100 mm size P type with F.P.S. Bricks class designation 75 Reinforcement for RCC work bent tied and placed in position including cost of binding wire, etc complete for drain and cover slab Plastering with Cement Mortar 1:4, (1 cement 4 sand) 12 mm thick one coat floated hard and traveled to walls including all staging work watering, curing etc complete for patch plastering. M M No.s No.s Kg M2 14 of 15

15 Total Discount, if any Net Amount Net Amount in words: Repairs to Drains, Toilets etc & Other Miscellaneous Works at Bank's Thiruvananthapuram Main Branch Plastering with Cement Mortar 1:4, (1 cement 4 sand) 20mm thick one coat floated hard and traveled smooth to floor/ wall around the building and finished with neat cement flushing coat including all watering, curing etc complete. Supplying and fixing European type white glazed earthen ware W.C Pan with P/S trap as required (European make best quality with basic price Rs.3160/No,) and Duroplastic soft closing type seat and lid with C.P brass hinges and rubber buffers etc., low level PVC tank with float valve, angle valve, fittings and 2 no PVC/earthen tank C.P brass bracket, 1no 15mm PVC connection, pipe 40mm PVC flush pipe, over flow pipe etc. complete including cutting and making good the walls and floors. Supplying and fixing short body bibcock (make Jaquar/ approved). M2 No No % The rate includes all material, labour, transportation, loading, unloading, placing in position etc., all taxes and levies like Sales Tax/ VAT etc. SIGNATURE: Do not write in this space Name & Address of the Contractor with Seal: 15 of 15