South Tahoe Public Utility District Job Description

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1 South Tahoe Public Utility District Job Description JOB TITLE: Preventive Maintenance Coordinator I REVIEWED: 2/7/12 EFFECTIVE: 1/1/12 DEPT: Engineering APPROVED STPUD: NH APPROVED LOCAL 39: KOH JOB SUMMARY: Under the direction of the Assistant General Manager/Engineer, performs a variety of administrative and technical support duties for District s computerized preventive maintenance program for Maintenance, Water Operations and Wastewater Operations departments. Maintains database and develops monthly and custom reports used to analyze maintenance operations. Assists system users in input, data consistency, and quality control/quality assurance of preventive maintenance system. Provides administrative support to Manager of Field Operations and division supervisors as required. ESSENTIAL FUNCTIONS: 1. Coordinates development of preventive maintenance database, including data input, and monitors, audits and maintains the accuracy and integrity of the preventive maintenance database. 2. Develops, produces and assists in generating regular and special preventive maintenance system reports. 3. Researches, gathers data, analyzes and documents District needs to automate current processing, address problem areas, and improve existing workflow within preventive maintenance system. 4. Provides technical assistance and training to District staff in the operation, configuration, diagnostics, and troubleshooting of preventive maintenance program. 5. Communicates with preventive maintenance program vendor s technical support staff regarding software upgrades, needed program modifications, and technical issues. 6. Assists in development and maintenance of training materials and Standard Operating Procedures for preventive maintenance program. 7. Provides administrative support to Manager of Field Operations and division supervisors as required. 8. Maintains departmental records and documents in accordance with District policy. 9. Adheres to and enforces all stated District safety policies and procedures. Page 1 of 6

2 OTHER FUNCTIONS: 1. Assists in integration of maintenance software with GIS, LIMS, Hydraulic Modeling Software, financial inventory and utility billing/customer databases. 2. Assists in implementing procedural modifications to preventive maintenance program. 3. Maintains accurate record of work performed. 4. Works with the Maintenance Department, Pumps and Operations staff on projects and tasks as assigned. 5. Performs various other related duties as assigned by supervisor. JOB SPECIFICATIONS: EDUCATION 1. High school graduate or equivalent is required. 2. College-level courses in database management, GIS or related software course-work is required. 3. College-level courses in AutoCad, accounting, statistics, and finance are desired. 4. College degree in Computer Science, Business Administration, or related field is desired. EPERIENCE 1. Requires two (2) years experience in database management; experience providing database management program training is required. 2. Additionally requires three (3) years of increasingly responsible administrative support experience. RESPONSIBILITY 1. Responsible for maintaining consistency in preventive maintenance database. 2. Responsible for administrative support functions in the maintenance departments. 3. Responsible for trouble-shooting and documenting preventive maintenance program questions. Page 2 of 6

3 4. Responsible for creating custom reports from the preventive maintenance database as required. 5. Responsible for training personnel in preventive maintenance program operation, data input, and use. PHYSICAL REQUIREMENTS 1. Requires the ability to operate a keyboard and associated office equipment. 2. Requires the ability to respond to employee questions via the telephone. 3. See attached Job Analysis for complete physical requirements. PROFICIENCY REQUIREMENTS: 1. Requires knowledge of relational database structure and table relationships. 2. Requires ability to create codes and descriptions used to differentiate asset types within preventive maintenance database and other qualifying factors for search and reporting purposes. 3. Requires ability to accurately utilize preventive maintenance software program, reporting software or other similar software, including word processing and spreadsheet programs; ability to develop custom computerized reports. 4. Requires the ability to utilize logical problem-solving skills for analyzing complex problems. 5. Requires the ability to effectively convey complex technical concepts in a simplified manner. 6. Requires knowledge of current office procedures, methods, and business grammar. 7. Requires ability to read, understand, and follow written or verbal instructions. 8. Requires the ability to establish and maintain cooperative relationships with co-workers and supervisors. 9. Requires the ability to maintain confidentiality and security of systems, material and/or information. 10. Requires a valid, current drivers license, acceptable by the State of California, with a driving record which enables insurability. Page 3 of 6

4 11. Must have current, valid CPR and First Aid certificates, or ability to obtain same within two (2) years of hire. Page 4 of 6

5 JOB PHYSICAL REQUIREMENTS ANALYSIS Job Specific Body Movements Occasionally 1/3 of time or less Frequently 1/3 2/3 of time Continuously More than 2/3 of time Sitting 80% of day Standing 10% of day Walking 10% of day Driving 1% of day Hearing 100% of day Speaking 50% of day Lifting 1-20 lbs Lifting lbs Lifting 50+ lbs Working/reaching above shoulder Working w/arms shoulder level Working with body bent over at waist Working in kneeling position Crawling Climbing stairs Climbing ladder Major Hand Pulling Pushing Fine Manipulation Typing/Keyboard Writing Simple Grasping Filing Power Grip Tools Equipment Hand Twisting Folding Page 5 of 6

6 Height from floor of objects to be reached or worked on: OBJECT Desk Shelves HEIGHT 3 feet 6 feet EQUIPMENT USED Personal computer, various types of printers, 10-key calculator, copy machine, fax machine, scanner. WORKING CONDITIONS Standard office environment with fluorescent lighting surrounded by noise and disruptions by staff, equipment, and machinery noise. Some exposure to odors and possibility of chemical exposure. Page 6 of 6

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