WHS Regulators National Audit Tool for Amusement Devices. WHS Regulators National Audit tool V1-1 May 2013 Full Logbook Audit 1

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1 WHS Regulators ational Audit Tool for Amusement Devices WHS Regulators ational Audit tool V1-1 May 2013 Full Logbook Audit 1

2 ATIOAL AUDIT TOOL FOR AMUSEMET DEVICES Guidance for completing the ational Audit tool. This audit tool is specifically for regulatory inspections by authorised officers of Work Health and Safety authorities. It can also be used by Professional Engineers completing annual inspections required by Work Health and Safety legislation. The object of the national audit tool is to complete a full audit of individual amusement rides at least once every 12 months. If it is identified that a full audit, i.e. logbooks, maintenance records and site verification of operation, has been completed within the last 12 months it is only necessary to complete a site set-up audit (check for summary sheets and/or logbook entries). To complete a full logbook audit you will need to complete sections A, B & C. If you are doing a site set-up audit you only need to complete sections A & D. ou should have checked the ational Register Spread Sheet (available from Ben Edmunds, WHSQ Engineering Unit ) and CISR (Qld), WSMS (SW), FieldLink (Vic) for outstanding notices/issues prior to auditing the ride. If you re-audit a ride you have audited within the last 3 months you only need to focus on site issues related to the set-up without the need to complete all elements of section D for site set-up. If there are elements of the audit tool that do not apply OR are not assessed mark those elements as /A, i.e. not applicable or not assessed, and please include a short comment. Where complex issues are identified seek guidance from your amusement devices support unit (E.g. The Engineering Unit in WHSQ). For example; enforcement of the design registration regulations or rider restraint assessment using the new Type 1, Type 2, etc, restraint assessment in AS To ensure subsequent audits cover any outstanding issues please use the summary sheet or leave your contact details with the operator so you can be contacted if an inspector needs clarification of any past audit issues. When complete, record the data as required (e.g. WHSQ CISR; SW WSMS; VIC - FieldLink) and notify Ben Edmunds of details re notices issued. Contact details are at the end of each audit section and this data will be included on the ational Register Spread-Sheet. WHS Regulators ational Audit tool V1-1 May 2013 Full Logbook Audit 2

3 Section A: Details of amusement device and PCBU Item Registration umber: Design Registration umber: (Some states may not require this information) ame of Device: Class of Device: (As per AS ) PCBU (legal entity): PCBU Phone umber: Mobile: AB: AC: PCBU Contact PCBU Address: PCBU Audit Representative: Phone umber: ame of inspector who conducted this audit: Location of audit: Date of completion of audit: WHS Regulators ational Audit tool V1-1 May 2013 Full Logbook Audit 3

4 B1 B2 B3 B4 Section B. Logbook & Documents Guidance otes Inspector s Comments Design Registration: Devices requiring design registration as follows Does the device require design registration? Record design registration number in section A Plant Registration: Does the device require plant item registration? If ES record the plant registration number in section A and check it is current. Work Health and Safety Regulation 2011 S243, Schedule 5 Part 1 (1.8) i.e. Class 2;3;4 & 5 to AS For QLD seek guidance from Regional PI and or Engineering Unit Work Health and Safety Act 2011 S42 Plant registration is only required in one state. Devices requiring plant registration as follows Class 2, 3, 4, & 5 to AS Schedule 5 Part 2 Work Health and Safety Regulation 2011 S246 Schedule 5 Part 2 (3.6) & 4(2) B5 B6 B7 B8 B9 B10 B11 (C1) Does the owner of the device have current public liability insurance and workers compensation policy? otices in force: Does the device have any notices issued that are in force? Records: Are records for the device available for inspection? This includes: Logbook, maintenance and operating manuals. Are the logbook, operating and maintenance manuals provided to the persons involved with the commissioning, installation, use, storage and testing, and the dismantling of the amusement device? Check log book, summary sheet and/or ational register. SW:WSMS, VIC:Fieldlink, WHSQ:CIS. (If the answer is yes, take appropriate action and note details of outstanding notices). Check for records for tests, inspections, maintenance, commissioning, decommissioning and alterations. A form of recording system, e.g. in hard copy (logbook) or on computer, that includes up to date records of inspections, set ups, maintenance etc. Manuals and logbook must be available for persons erecting the device. Confirm logbook and manuals are available during the site audit. Work Health and Safety Regulation 2011 S237 (2)(4)(5) Work Health and Safety Regulation 2011 S242 B12 Is there a record of instruction and training for (C2) operators of the device? Work Health and Safety Regulation 2011 S238 (1) B13 Is there a record of daily checks and operation Check there is records for previous set-ups and a (C3) of the device without passengers? procedure in place to be followed for the daily (C6) operation without passengers. Does the checklist reflect the requirements Work Health and Safety Regulation 2011 S238 (2)c detailed in the manuals? B14 Annual Inspections: Insert date from certificate or log book. (C4) Has the device been inspected by a competent Required every 12 months (can extend up to 35 days) person (engineer) within the last 12 months? Work Health and Safety Regulation 2011 S241 WHS Regulators ational Audit tool V1-1 May 2013 Full Logbook Audit 4

5 B15 (C4) (C6) B16 (C4) B17 (C5) (C7) Does the inspection by the competent person (engineer) include the following? (a) a check of information about the operational history of the amusement device since the last detailed inspection; (b) a check of the log book for the amusement device; (c) a check that maintenance and inspections have been undertaken under section 240; (d) a check that any required tests have been carried out, and that appropriate records have been maintained; (e) a detailed inspection of the amusement device to ensure compliance with the Act and Regulation (including a specific inspection of the critical components of the amusement device) Is there a record of the device being maintained, inspected and if necessary tested in accordance with the designer or manufacturer s recommendations or in accordance with a manual prepared by a competent person? Repairs and Alteration: Are any repairs or alterations, including those that affect the structural integrity of the device and/or rider restraints, recorded in the Logbook? Does the information include a review by a competent person or the manufacturer? Check for an Engineers certificate which outlines that the inspection was completed in line with the points in Regulation 241. An Improvement otice may be issued if the annual inspection does not address the identified points Improvement or Prohibition notices should be issued depending on circumstances and evidence gathered during site verification (section C). OTE (e) Detailed inspection should include any rider restraint systems and loading plan. work Health and Safety Regulation 2011 S241(1)(2) Confirm selected maintenance activities during site set-up/operational verification. Records should include electrical inspection and testing. otices may be Improvement or Prohibition and are subject to identification of and degree of risk identified during the site verification and 237 WHS Regulators ational Audit tool V1-1 May 2013 Full Logbook Audit 5

6 B18 (C5) (C6) B19 B20 (C7) B21 (C8) B22 (C9) B23 (C10) Critical Components Is there a Critical Components List for the device? If there is no critical components list, is it identified that the device does not have any critical components? Does this list include DT requirements? If ES go to Question B19, if O go to Question B20 Verify that the DT requirements detailed by the manufacturer or a competent person (inspecting Engineer) have been complied with Control of Risks/Proper Use: Is there evidence that the risks associated with the installation, commissioning and proper use of the device have been managed to be as low as reasonably practicable? Emergency Plans: Is there an Emergency Plan for the device? Has the Emergency Plan been tested? Have staff been instructed in the Emergency Plan? Asbestos Is there an Asbestos Register for the device? If the register identifies that asbestos or ACM is present, is there an Asbestos Management Plan for the device. oise: Has the PCBU ensured that the noise a worker is exposed to does not exceed the exposure standard Have noise levels been sampled? Is PPE used to reduce noise exposure? (P) Critical components are those that if they failed may affect health and safety. A device may or may not have critical components. Either way this should be identified by the manufacturer or by a person with relevant competencies. Critical components should be listed, and where there are no critical components identified, this should also be stated in the logbook. Sight certificate of test from accredited testing agency This looks at records only, verify during on site checks Any notices will result from onsite checks Includes emergency planning, overhead power lines, overhanging trees, sloping ground, suitable dunnage/packing, Machine safety guards left off. Emergency lighting, patron access, fencing, patron control, operator safety (interlocks on gates etc). Work Health and Safety Regulation 2011 S 32,33, 34,35,36,37,38, 203,204 and 206 The detail of the plan will depend on the size and type of device. Sight emergency plan and verify staff awareness during site verification. Work Health and Safety Regulation 2011 S43 (1) Asbestos Register should be in Log Book OTE Qld WHS requirement to conduct Asbestos Assessment. Work Health and Safety Regulation 2011 S422, S425, S429 ote: Audiometric testing depends on frequently ; seek advice from Regional hygiene inspector. Unlikely requirement for smaller Shows and Festivals Work Health and Safety Regulation 2011 S57 (1),(2) Work Health and Safety Regulation 2011 S58 (2) Work Health and Safety Act 2011 S19, S33 WHS Regulators ational Audit tool V1-1 May 2013 Full Logbook Audit 6

7 Has audiometric testing been done? B24 (C12) B25 B26 Electrical Safety Switch: Is an appropriate Residual Current Device (RCD) fitted to minimise any electrical risk Confirm during site audit. If ES are there records of the testing of the RCD. Are records for the testing and inspection of electrical equipment available? This requirement may vary depending on the jurisdictions electrical safety legislation WHS Regulation S164(1)(d) & (2) WHS Regulation S165 (1) & (2) The ride operator needs to provide records that these tests are completed. Queensland Legislation Electrical Safety Regulations 94D (1) (b) & 94E (1) (2) (3) WHS Regulation S150 (4), 240 (2) Queensland legislation 6 or 12 monthly depending on the electrical equipment Electrical Safety Regulations 94C (1) (a) WHS Regulators ational Audit tool V1-1 May 2013 Full Logbook Audit 7

8 Section C. SITE VERIFICATIO Guidance otes Inspector s Comments C1 (B11) C2 (B12) C3 (B13) C4 (B15) (B16) C5 (B17) C6 (B13) (B15) (B16) (B17) Have workers been provided with the log book and manuals for the device? Training: Have workers been trained or instructed in the operation of the device? Operation: Confirm the workers are aware of the procedure for the daily operation without passengers and the requirement to record it. Engineers Inspection and Maintenance Records. Select at least 2 items from engineers report/ maintenance records and confirm that they have been completed on the device. Repairs or Alterations, Select at least 2 items from logbook and confirm that they have been completed on the device. Patron restraints and loading plan: Where patron restraints are provided, do they operate correctly? Is there certification available that the rider restraint system has been assessed as suitable for the type of device? OTE: In some cases where the device is not powered up you may not be able to have the restraint system demonstrated, if so mark this as /A and note on summary sheet. Ask workers if they have access to the log book and manuals if necessary Work Health and Safety Regulation 2011 S242 (2) Ask workers if they have been trained or instructed in the operation of the device Work Health and Safety Regulation 2011 S238(1) If the device is operating ask for the daily sheet. An Improvement otice may be issued if these checks are not completed Work Health and Safety Regulation 2011 S238 (2) c (P) /A Any otices issued will depend upon risk identified Work Health and Safety Regulation 2011 S241 (2) Look for re-welded areas, new bolts, pins, alterations to rider restraints etc Check latches and springs function correctly. Check that seating requirements; loading plans and rider height limitations are readily available and being correctly implemented. Any otices issued will need to be considered on a case by case basis and discussed with your technical advisor. (E.g. Engineering Unit or PI in WHSQ) Work Health and Safety Regulation 2011 S206 C7 Proper Use/Defects: Look for missing bolts; R-clips or pins; broken or (B20) Conduct a visual check of the device for risk damaged members; misaligned rails or tracks; Inadequate packing; Inadequate tie-downs; check controls and any obvious defects, list defects patron access and egress; check fencing; check for found and enforce accordingly. (P) damaged components; check floor plates for trip E.g. Are there any potential ride envelope intrusions? hazards; check controls are not confusing; check WHS Regulators ational Audit tool V1-1 May 2013 Full Logbook Audit 8

9 Is patron access controlled by fencing or other barriers? Are the operator s controls inaccessible to the public? Is there sufficient space to set-up and operate the device? patron restrictions are in place; Check consistency of fastenings, bolts, etc; Interlocks in place; Machine safety guards not left off; Sloping or soft ground; dunnage/packing, etc. Any otices issued will depend upon risk identified Work Health and Safety Regulation 2011 S206 C8 (B21) Emergency Plans: Have staff been instructed in emergency plans? Has the plan been tested Does the device require emergency lighting? Ask staff or view a demonstration: Is the emergency lighting operating correctly? How is emergency retrieval accomplished from height (rides where riders can be trapped in car/carriage etc at height e.g Roller Coasters etc.) Work Health and Safety Regulation 2011 S43 C9 (B22) C10 (B23) C11 C12 (B24) C13 Asbestos: Check for presence of ACM (Compare to Asbestos Register) oise: If the device is operating and/or sound systems are used with the device consider whether further checks are necessary. Electrical: Check that any unsafe electrical equipment is OT connected to the electricity supply. Qld; check that no piggy-back plugs or double adaptors are used. Confirm by the electrical location (if possible) that any safety switches protect: 1 The device or ride, if not more than 20 amps rated current, or. 2 The socket outlets on the device /ride Is all electrical equipment inspected, tested and records kept as required by the applicable electrical regulation. /A /A Consider brake & clutch linings; electrical components; insulation, lagging & gaskets Contact Asbestos Unit for further advice Work Health and Safety Regulation 2011 S422 oise monitoring may be required to determine action Work Health and Safety Regulation 2011 S57 Visually check items and take appropriate action if unsafe electrical equipment is connected. WHS Regulation S149 Queensland legislation Electrical Safety Regulations 94D (1) (a) (i) Electrical Safety Regulations 94B (1),(2) Ask to see the safety switch fitted to the device or switchboard and check for any marking that identifies circuits protected (if present) Contact your electrical adviser for advice if needed WHS Regulation S164 (2) (3) & (4) Queensland legislation Electrical Safety Regulations 94D (1) (b) & 94C (1) (b) WHS Regulation S150 For advice on testing periods refer to AS 3760 Queensland legislation Electrical Safety Regulations 94C (1) (a) WHS Regulators ational Audit tool V1-1 May 2013 Full Logbook Audit 9

10 C14 C15 C16 C17 (B26) C18 Are all extension cords and flexible cables, used for work, located where they are not likely to be damaged or protected against damage? Overhead powerlines Is there adequate clearance for overhead powerlines in the vicinity of the device/ride? Underground powerlines Have all securing pegs been installed so as not to present a risk from underground power lines? Live Parts: Visually check for obvious exposed live electrical parts. If identified has access to exposed live parts been controlled. OTE: The live parts must be low voltage or above, i.e. above 50VAC or 120 V DC. Refer to B16 records for any electrical testing and inspections, E.g. electrician s inspection and certification the ride is electrically safe. High current, single pole, plug and sockets: These connectors are in use in the amusement industry to connect larger rides to electrical generator sets, some of these connectors may require additional controls if they are to be used. Visually check the set-up WHS Regulation S147 & S149 Electrical Safety Regulations 85 (1), (2) Visually check the set-up area E.g. Qld distance is 3 metres up to 132 kv check local requirements for distances WHS Regulation S166 (ESP) Queensland legislation, Electrical Safety Act 27,30 Electrical Safety Regulations 62 COP Working ear Exposed Live Parts (ESP) Visually check set-up area, look for markers or line-ofsite between switchboards; is there information available from the PWMC of the showground. WHS Regulation S166 Queensland legislation Electrical Safety Regulations 62 D Visually check the device, is the cabinet for the switchboard locked to prevent unauthorised access. Are there operator accessed parts in the cabinet, are the terminals etc behind an escutcheon plate, are the terminals otherwise insulated or shrouded. Check festoon/decorative lighting have bulbs in all accessible sockets and that the cable is not terminated in a socket outlet. For detailed advice contact your electrical advisor. WHS Regulation S147 Qld Electrical Safety Act 27,30 Contact your electrical specialist for guidance on these plugs and sockets. See Qld Guidance ote. WHS Regulation S147 Queensland legislation For Queensland: Please remember to Fax or copies of notices and incident details to WHSQ Engineering Unit for inclusion in the ation Register: Contact Details: Ben Edmunds Ph: Fax: benjamin.edmunds@justice.qld.gov.au WHSQ CISR Descriptor Codes:AMU1 - Large Shows and Festivals AMU2 - Small Shows, Fetes and Carnivals WHS Regulators ational Audit tool V1-1 May 2013 Full Logbook Audit 10

11 WHS REGULATORS ATIOAL AUDIT TOOL FOR AMUSEMET DEVICES Ride owners should keep this sheet available as evidence of having an audit completed. FULL AUDIT SUMMAR SHEET 1 of 2 Item Registration umber: ame of Device: ame of auditing inspector: Inspector/Entry report o: State Location of audit: Date of audit: Audit tool section B 1. otices Issued 1. Complete this page and leave with PCBU (preferably in the logbook). 2. Briefly note in the Inspection section of the logbook that a national audit was completed and the summary sheet was provided to the PCBU. 3. Victorian Inspectors will issue an Entry Report as the summary sheet. 4. This is evidence that a Full Logbook Audit was completed in line with the Regulators ational Audit Tool and any noncompliance(s) requiring action by the PCBU are listed above. PTO WHS Regulators ational Audit tool V1-1 May 2013 Full Logbook Audit 11

12 Audit tool section 2. otices Issued C 1. Complete this page and leave with PCBU (preferably in the logbook). 2. Briefly note in the Inspection section of the logbook that a national audit was completed and the summary sheet was provided to the PCBU. 3. Victorian Inspectors will issue an Entry Report as the summary sheet. 4. This is evidence that a Full Logbook audit was completed in line with the Regulators ational Audit Tool and any noncompliance(s) requiring action by the PCBU are listed above. WHS Regulators ational Audit tool V1-1 May 2013 Full Logbook Audit 12