CLINICAL INSTRUCTORS Clinical Rotations - Riverside Community Hospital (RCH)

Transcription

1 INSTRUCTOR FORMS Welcome to Riverside Community Hospital 8/2014

2 CLINICAL INSTRUCTORS Clinical Rotations - Riverside Community Hospital (RCH) Instructor Request Form must be completed with student names, unit, start/stop dates, and instructor contact information. All Clinical Faculty will be required to make an appointment with Donna DeVoe to process student/faculty packets/flu vaccination and ID badges. Donna can be reached at (951) Faculty Appointments will be available only during the following days/times: Tuesday: 07:30-11:00am Wednesday: 12:30-3:00pm Thursday: 1:00-3:00pm Please call ahead to make an appointment to process packets, pick up AND return badge. To better serve you we will be unable to accommodate any walk-ins. Note: The above hours will also apply to nursing students who need to complete the Maternal Child picture badge form. Students will NOT NEED AN APPOINTMENT but will be required to come in during the times indicated above. Students coming in at any other time than listed above will not be accommodated. All submitted documents must be complete at time of submission. The Clinical Profile s 2 nd page List of Instructors/Students information is to be TYPED due to legibility purposes. If found to be incomplete, documents will be returned to the faculty for completion and resubmission. This may potentially create a delay in the requested start date of the clinical rotation. The Instructor Forms packet contains: Clinical Instructor Instructions for Clinical Rotation, RCH Policy IND 222 Students Clinical Rotations, Instructor Request Form, Nursing Instructor Checklist, Instructor Verification, Confidentiality and Security Agreement, Attestation, IT&S Security Forms (computer access when applicable), Mandatory Reporting Statement, Exhibit A Statement of Responsibility and Exhibit B Protected Health Information, Confidentiality, and Security Statement. Instructor and student forms are returned to the Education Department. The Student Forms packet contains: Confidentiality and Security Agreement, Student Verification and Attestation, IT&S Security Forms (computer access when applicable), Mandatory Reporting Statement, Exhibit A Statement of Responsibility, Exhibit B Protected Health Information, Blood Glucose Quiz, Hospital Quiz, Infant Safety Quiz and HIPAA Quiz. Please make duplicate forms and have them available for you and your students. Instructor and student form packets and the Riverside Community Hospital Agency, Vendor, Student, Orientation Manual are also available through the designated Clinical Placement Coordinator at the school. The Instructor Request Form may be Faxed to (Attention: Education) or ed to the Education Dept. donna.devoe@hcahealthcare.com. Please note: Specialty Areas. (i.e. OR, ER, GI, Cath Lab) may only have a designated number of students assigned per day. Student placement in these areas must be scheduled in advance with clinical placement. Only schools assigned to these areas may send students. Please send only the designated number of students to these departments. Instructors must be able to train their students on Meditech and E-Mar if they are going to chart or administer medications. This can be done on the unit or in the computer training trailer. Education schedules the computer training trailer for you. E-MAR Electronic Medication Administration Record. Be sure you teach your students to scan the patient s armband (extra armbands in the chart on sheet of labels) when giving medications DO NOT scan a label at the med cart it bypasses an important patient safety check and is against hospital policy. All medication administered by students will now need to be co -sig ned by the instruct o r. The Meditech Mnemonic will be utilized for all medications with the exception of HIGH RISK medications. Co-signing for high risk medications will require both the 3/4 ID and network password. Announcements: 1.) Parking for faculty & students is in the new parking structure located at the intersection of Brockton & Tequesquite Avenue. Assigned levels are 3, 4, 5. 2.) When using the computer training trailer please be sure to have your RCH Instructor ID Badge to ensure access to the training trailer and back into the hospital. If you need assistance please contact the Education Office at Please DO NOT interrupt or ask the Contracts Administration staff in the computer training trailer to assist you. 3.) All document forms returned to Education are to be singled-sided do not double side these forms. Education Dept. - Riverside Community Hospital, Riverside, California,-Phone: / Fax:

3 All medications administered by students will need to be co-signed by the instructor. The Meditech mnemonic (e.g. ADNUREMA) will be utilized for all medication with the exception of HIGH RISK medications. Co-signing for high risk medications (Insulin, Heparin, etc.) will require the co-signer to utilize their 3-4 ID and Network Password. High Risk Medications When a high risk medication requires a co-signature, the student/nurse giving the medication will see this message when they reach the co-signature box: When they click on OK, the following Network Authentication box will appear. Remember, your Network Password is case sensitive. The co-signing nurse will enter their 3-4 ID and Network Password, and the student/nurse administering the medication will complete the documentation. Routine Medications Students are set-up to have ALL medications cosigned. If the medication is NOT considered High Risk for the general population, the co-signing nurse will continue to enter their Meditech mnemonic. High Risk medications will require a 3-4 ID and Network Password. For a list of high risk medications, see RCH Policy/Procedure IND 298: High Alert Medications.

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5 RCH Policy IND STUDENTS CLINICAL ROTATIONS Each external program utilizing Riverside Community Hospital for clinical experience shall have a written agreement with Riverside Community Hospital. The written agreement must include provisions by the external program to provide their instructors and students with professional liability insurance and Workers Compensation insurance. A. All students and instructors must follow all Riverside Community Hospital rules, regulations, policies and procedures B. All students must wear the official school uniform when in the clinical setting. C. All students and instructors utilizing a clinical area must have a current CPR card. D. Riverside Community Hospital retains professional and administrative responsibility for the services rendered to patients. E. Program/instructor is required to obtain a RCH Agency, Vendor, Student Orientation Manual, Instructor Forms, and Student Forms and submit the following information: 1. Course/clinical objectives for each student clinical rotation. 2. A list of student names. 3. Instructor Request Form 4. Nursing Instructor Checklist 5. Instructor Verification Form 6. Protected Health Information, Confidentiality, and Security Agreement-HIPAA Form. 7. IT & S Security Access Form (Non-Corporate) 8. Confidentiality and Security Agreement 9. Agency, Vendor, Instructor, Student Verification and Attestation 10. Child and Dependant Adult Abuse Reporting Statement F. Each program/instructor must request the dates and time needed for post conferences by ing Kristina Ornelas at RCHO.RoomRequest@hcahealthcare.com and receive confirmation of assignment prior to beginning clinical. G. Contact Dept. Manager and/or Director for unit based Orientation. H. There shall be ongoing assessment and evaluation of each program. This should minimally include the clinical director(s), clinical educator(s), and extension program instructor(s). Exceptions/Clinical Alerts: Exceptions made on individual basis only with permission of CEO or Sr.Vice President/CNO. References: Title 22, Section 71513, Use of Outside Resources

6 ATTENTION For Instructors with Students in the Maternal Child Areas Including Labor & Delivery, Mother/Baby (post partum) Newborn Nursery, NICU, PEDS Instructors and students are REQUIRED to have a RCH Picture ID Badge with the Pink Border. You MUST send a list of all students including their clinical start and stop dates to the Education Department before a badge is made. The list MUST be received 7 days prior to the start of the rotation. The list will be given to Riverside Community Hospital Security Office (in the basement). Only those instructors/students on the list will be able to have their picture taken for a badge. A badge form must be issued to the Instructor and/or Student by the Education Department prior to going to the Security Office to have the badge picture taken. Badge pictures can be taken Monday thru Friday anytime before 12noon -or- 12:30-1:30pm -or- after 2:30pm. Badges will be sent directly to the Education Department to be issued to the Instructor with all required paperwork. Instructors & Students will NOT be able to participate in these Clinical areas without the appropriate Picture ID Badge with the Pink Border (As Required by Licensing Agencies). Rev: 12/2013

7 INSTRUCTOR REQUEST FORM (must be completed)- Riverside Community Hospital School Instructor Name: *****Instructor contact information (REQUIRED) Contact Phone No.: Clinical Unit(s): Day(s) assigned on Unit: Start End Student Names (include Middle Initial) Typed or Written to ensure it is legible Instructor Badge Number Badge No. I will be teaching my students check which applies : Meditech emar and request to reserve the Computer Training Trailer for: Date & Time: Blood Glucose meters for Training: YES Date & Time: NO Will these students be back next quarter/semester? Yes No Will instructor be back next quarter/semester? Yes No Date badges taken: Signature Date badges returned: Signature 8/2014

8 RIVERSIDE COMMUNITY HOSPITAL NURSING INSTRUCTOR CHECKLIST INSTRUCTOR INITIAL each box DO NOT place a or x for each statement: Acknowledgement of: Instructor Packet / Student Packet / RCH Agency, Vendor, Student, Orientation Material. I have thoroughly read the Instructor packet. I understand what is required from the instructor to be turned into the Education dept. for this clinical rotation. My Instructor forms for this clinical rotation are completed and signed for processing. I have checked each of my Students document forms for this clinical rotation for completeness and required signatures for processing. All my students required document forms are single sided. Any paperwork that is not complete will not be processed. The Education Secretary will not notify the school or myself of incomplete paperwork. Appointment made with Education Secretary prior to clinical rotation starting to turn in completed paperwork. All my students required document forms are single side.. Appointment/contact with Unit Leadership prior to start of clinical rotation for introduction and any special instructions. Emergency preparedness evacuation process reviewed with faculty and students on first day of the unit specific clinical rotation Instructor: Print Name Signature School Date Turn checklist into the Education Dept. with paperwork 8/2014

9 INSTRUCTOR VERIFICATION Instructor Name: School: Clinical Rotation Dates: INSTRUCTOR INITIAL each statement that applies - DO NOT place a: or X for each statement. All students in my clinical rotation have complied with the RCH required background check and health screen requirements. All students in my clinical rotation have a current CPR card. All students in my clinical rotation know that they must return the RCH badge to their instructor at the end of their rotation. If a student drops, I will get the badge on the last day of clinical. Should the badge be lost or stolen, the badge number must be reported immediately to Education/Public Safety, so the badge may be deactivated. All students in my clinical rotation have successfully completed the Hospital/HIPAA quiz (does not have to be returned to Education All students in my clinical rotation have successfully completed the blood glucose meter quiz and return demonstrated its use. (does not have to be returned to Education). All students in my clinical rotation understand the information in the student orientation manual and will comply with all RCH policies and procedures, including parking regulations. All students in my clinical rotation have completed: Confidentiality and Security Agreement, Student Verification and Attestation, IT&S Security Forms (computer access when applicable), Mandatory Reporting Statement, Exhibit A- Statement of Responsibility, Exhibit B- Protected Health Information Confidentiality and Security Agreement (HIPAA) (these forms must be returned to the Education Department). I have checked to ensure that all fields have been correctly completed prior to turning in to the education department. I returned the Instructor Request form to Education with a list of student names. I have informed and will monitor all students in my clinical rotation to ensure that no patient identifiable information is duplicated in any way. Instructor Signature Date Instructor must return this form to Education Dept. with each clinical group 8/2014

10 Confidentiality and Security Agreement Note: this form to be used for HCA employees and HCA workforce members. I understand that the HCA affiliated facility or business entity (the Company ) for which I work, volunteer or provide services manages health information as part of its mission to treat patients. Further, I understand that the Company has a legal and ethical responsibility to safeguard the privacy of all patients and to protect the confidentiality of their patients health information. Additionally, the Company must assure the confidentiality of its human resources, payroll, fiscal, research, internal reporting, strategic planning information, or any information that contains Social Security numbers, health insurance claim numbers, passwords, PINs, encryption keys, credit card or other financial account numbers (collectively, with patient identifiable health information, Confidential Information ). In the course of my employment/assignment at the Company, I understand that I may come into the possession of this type of Confidential Information. I will access and use this information only when it is necessary to perform my job related duties in accordance with the Company s Privacy and Security Policies, which are available on the Company intranet (on the Security Page) and the Internet (under Ethics & Compliance). I further understand that I must sign and comply with this Agreement in order to obtain authorization for access to Confidential Information or Company systems. General Rules 1. I will act in the best interest of the Company and in accordance with its Code of Conduct at all times during my relationship with the Company. 2. I understand that I should have no expectation of privacy when using Company information systems. The Company may log, access, review, and otherwise utilize information stored on or passing through its systems, including , in order to manage systems and enforce security. 3. I understand that violation of this Agreement may result in disciplinary action, up to and including termination of employment, suspension, and loss of privileges, and/or termination of authorization to work within the Company, in accordance with the Company s policies. Protecting Confidential Information 4. I will not disclose or discuss any Confidential Information with others, including friends or family, who do not have a need to know it. I will not take media or documents containing Confidential Information home with me unless specifically authorized to do so as part of my job. 5. I will not publish or disclose any Confidential Information to others using personal , or to any Internet sites, or through Internet blogs or sites such as Facebook or Twitter. I will only use such communication methods when explicitly authorized to do so in support of Company business and within the permitted uses of Confidential Information as governed by regulations such as HIPAA. 6. I will not in any way divulge, copy, release, sell, loan, alter, or destroy any Confidential Information except as properly authorized. I will only reuse or destroy media in accordance with Company Information Security Standards and Company record retention policy. 7. In the course of treating patients, I may need to orally communicate health information to or about patients. While I understand that my first priority is treating patients, I will take reasonable safeguards to protect conversations from unauthorized listeners. Such safeguards include, but are not limited to: lowering my voice or using private rooms or areas where available. 8. I will not make any unauthorized transmissions, inquiries, modifications, or purgings of Confidential Information. 9. I will not transmit Confidential Information outside the Company network unless I am specifically authorized to do so as part of my job responsibilities. If I do transmit Confidential Information outside of the Company using or other electronic communication methods, I will ensure that the Information is encrypted according to Company Information Security Standards. Following Appropriate Access 10. I will only access or use systems or devices I am officially authorized to access, and will not demonstrate the operation or function of systems or devices to unauthorized individuals. 11. I will only access software systems to review patient records or Company information when I have a business need to know, as well as any necessary consent. By accessing a patient s record or Company information, I am affirmatively representing to the Company at the time of each access that I have the requisite business need to know and appropriate consent, and the Company may rely on that representation in granting such access to me. Using Portable Devices and Removable Media 12. I will not copy or store Confidential Information on removable media or portable devices such as laptops, personal digital assistants (PDAs), cell phones, CDs, thumb drives, external hard drives, etc., unless specifically required to do so by my job. If I do copy or store Confidential Information on removable media, I will encrypt the information while it is on the media according to Company Information Security Standards

11 13. I understand that any mobile device (Smart phone, PDA, etc.) that synchronizes company data (e.g., Company ) may contain Confidential Information and as a result, must be protected. Because of this, I understand and agree that the Company has the right to: a. Require the use of only encryption capable devices. b. Prohibit data synchronization to devices that are not encryption capable or do not support the required security controls. c. Implement encryption and apply other necessary security controls (such as an access PIN and automatic locking) on any mobile device that synchronizes company data regardless of it being a Company or personally owned device. d. Remotely "wipe" any synchronized device that: has been lost, stolen or belongs to a terminated employee or affiliated partner. e. Restrict access to any mobile application that poses a security risk to the Company network. Doing My Part Personal Security 14. I understand that I will be assigned a unique identifier (e.g., 3-4 User ID) to track my access and use of Confidential Information and that the identifier is associated with my personal data provided as part of the initial and/or periodic credentialing and/or employment verification processes. 15. I will: 16. I will never: a. Use only my officially assigned User-ID and password (and/or token (e.g., SecurID card)). b. Use only approved licensed software. c. Use a device with virus protection software. a. Disclose passwords, PINs, or access codes. b. Use tools or techniques to break/exploit security measures. c. Connect unauthorized systems or devices to the Company network. 17. I will practice good workstation security measures such as locking up diskettes when not in use, using screen savers with activated passwords, positioning screens away from public view. 18. I will immediately notify my manager, Facility Information Security Official (FISO), Director of Information Security Operations (DISO), or Facility or Corporate Client Support Services (CSS) help desk if: a. my password has been seen, disclosed, or otherwise compromised; b. media with Confidential Information stored on it has been lost or stolen; c. I suspect a virus infection on any system; d. I am aware of any activity that violates this agreement, privacy and security policies; or e. I am aware of any other incident that could possibly have any adverse impact on Confidential Information or Company systems. Upon Termination 19. I agree that my obligations under this Agreement will continue after termination of my employment, expiration of my contract, or my relationship ceases with the Company. 20. Upon termination, I will immediately return any documents or media containing Confidential Information to the Company. 21. I understand that I have no right to any ownership interest in any Confidential Information accessed or created by me during and in the scope of my relationship with the Company. By signing this document, I acknowledge that I have read this Agreement and I agree to comply with all the terms and conditions stated above. Employee/Workforce Member Signature Employee/Workforce Member Printed Name Facility Name and COID 7150 Business Entity Name Riverside Community Hospital Date 6/2011

12 Agency, Vendor, Instructor, Student Verification and Attestation Print Name: Date: School/Organization: I hereby acknowledge the receipt of this orientation manual. I attest by my signature below that I have read and understand the content, and agree to abide by all policies, procedures, rules and regulations of Riverside Community Hospital. I have been given an opportunity to ask questions and clarify any information. If at a later time I have questions, I understand that I can direct them to my supervisor, charge nurse, manager, director, the education department, or human resources. I understand that all of the departments at Riverside Community Hospital are here to support me in providing outstanding patient care and other services to our patients and their families. Signature Date

13 Mandatory Child & Dependant Adult Abuse Reporting Statement Mandatory Child Abuse Reporting - California Penal Code Section requires Riverside Community Hospital to provide this statement: any mandated reporter as specified in Section , hired on and after January 1, 1985, prior to commencing his or her employment, and as a prerequisite to that employment, shall sign a statement on a form provided to him or her by his or her employer to the effect that he or she has knowledge of the provisions of Section and will comply with those provisions. The statement shall inform the employee that he or she is a mandated reporter and inform the employee of his or her reporting obligations under Section and of his or her confidentiality rights under subdivision (d) of Section The employer shall provide a copy of Sections , 11166, and to the employee. Mandatory Dependant Adult Abuse - California Welfare and Institutions Code Section requires Riverside Community Hospital to provide any person who enters into employment on or after January 1, 1995, as a care custodian, clergy member, health practitioner, or with an adult protective services agency or a local law enforcement agency, prior to commencing his or her employment and as a prerequisite to that employment, shall sign a statement on a form that shall be provided by the prospective employer, to the effect that he or she has knowledge of Section and will comply with its provisions. The employer shall provide a copy of Section to the employee. The statement shall inform the employee that he or she is a mandated reporter and inform the employee of his or her reporting obligations under Section The signed statement shall be retained by the Riverside Community Hospital. I CERTIFY THAT I HAVE RECEIVED A COPY OF CALIFORNIA WELFARE AND INSTITUTIONS CODE SECTION AND IN MY EMPLOYEE ORIENTATION HANDBOOK. I UNDERSTAND AND WILL COMPLY WITH MY OBLIGATIONS UNDER THE DEPENDANT ADULT ABUSE REPORTING LAW. AND I CERTIFY THAT I HAVE RECEIVED A COPY OF CALIFORNIA PENAL CODE SECTION , ,11166, IN MY EMPLOYEE ORIENTATION HANDBOOK. I UNDERSTAND AND WILL COMPLY WITH MY OBLIGATIONS UNDER THE CHILD ABUSE REPORTING LAW. Signature Date Print Name

14 EXHIBIT A STATEMENT OF RESPONSIBILITY 1. For and in consideration of the benefit provided the undersigned in the form of clinical rotation experience in evaluation and treatment of patients Riverside Community Hospital ( Hospital ), the undersigned and his/her heirs, successors and/or assigns do hereby covenant and agree to assume all risks and be solely responsible for any injury or loss sustained by the undersigned while participating in the Program operated by ("School") at Hospital unless such injury or loss arises solely out of Hospital s gross negligence or willful misconduct. 2. I agree to obtain a physical examination within one year prior to entering into the Training Experience at Hospital and to provide proof of the following: (a.) Negative result to a 10-panel drug screen (Including: Marijuana, Cocaine, Amphetamines, Opiates, PCP, Barbiturates, Benzodiazepines) consistent with testing done on Hospital employees but no less than a 10-panel drug screen. (b.) Tuberculosis: proof of non-infectivity with pulmonary tuberculosis annually by completing either (i), (ii), (iii) or (iiii): (i) Two-step TB skin test (TST) for students with no history or a positive TST who have not been tested in the last 12 months; (ii) One step TST test for students with proof of a negative TST in the last 12 months; (iii) Negative chest radiograph for students with proof of past positive TST; (iv) Negative blood test results. (c.) Rubella: documented receipt of one vaccination after 1st birthday, born before 1957, serological evidence of immunity. This is Mandatory. (d.) Chicken pox: documented receipt of vaccination, serological evidence of immunity or statement of refusal. (e.) Hepatitis B: documented vaccine series of three doses, serological evidence of immunity or statement of refusal. (f.) Tetanus, Diphtheria, and Pertussis (Tdap): documented inoculation within ten (10) years or statement of refusal. (g.) Seasonal Flu Immunization: documented inoculation or statement of refusal; and (h.) Certification from a licensed physician that I am free of any casually transmitted communicable disease in a contagious stage. 3. I agree to obtain, at my own cost, if my school has not completed, a criminal background check to include as a minimum: (a.) Social Security number verification (b.) Seven year multi-county or statewide Felony and related Misdemeanor search (c.) Civil and criminal public filings for the State of California (d.) Education verification (highest degree received) (e.) Professional licensure verification Professional disciplinary action check (f.) Certification and designation check 4. I agree to provide the Hospital with the Background Information for Hospital's review prior to my acceptance by Hospital. 5. I agree to conform to all applicable Hospital policies, procedures, and regulations, and such other requirements and restrictions as may be mutually specified and agreed upon by the Hospital Designated Representative and School 6. I understand and agree that I am responsible for my own support, maintenance and living quarters while participating in the Training Experience and that I am responsible for my own transportation to and from the Hospital. 7. I understand and agree that I am responsible for my own medical care needs. I understand that Hospital will provide access to emergency medical services should the need arise while I am participating in the Training Experience. However, I understand and agree that I am fully responsible for all costs related to general medical or emergency care, and that Hospital shall assume no cost or financial liability for providing such care.

15 8. I acknowledge that I have received training in blood and body fluid standard precautions consistent with the guidelines published by the U.S. Centers for Disease Control and Prevention. Documentation of such training shall be provided prior to beginning my Internship Program. 9. I acknowledge that I will receive academic credit for the Training Experience provided at Hospital and that I will not be considered an employee of Hospital or School, nor shall I receive compensation from either the Hospital or the School. I further acknowledge that I am neither eligible for nor entitled to workers' compensation benefits under Hospital's or School's coverage based upon my participation in Program. I further acknowledge that I will not be provided any benefit plans, health insurance coverage, or medical care based upon my participation in this Program. 10. I understand that Hospital may suspend my right to participate in the Training Experience if, in its sole judgment and discretion, my conduct or attitude threatens the health, safety or welfare of any patients, invitees, or employees at Hospital or the confidentiality of any information relating to such persons, either as individuals or collectively. I further understand that this action shall be taken by Hospital only on a temporary basis until after consultation with School. The consultation shall include an attempt to resolve the suspension, but the final decision regarding my continued participation in the Program at Hospital is vested in Hospital. 11. I agree to comply with discrimination regulations and shall not discriminate against any person because of race, color, religion, sex, marital status, sexual orientation, national origin, age, physical handicap, or medical condition as provided by law. 12. I further understand that Hospital has the right to suspend use of their facilities in connection with this Training Experience should their facilities be partially damaged or destroyed and such damage is sufficient to render the facilities untenable or unstable for their purpose while not entirely or substantially destroyed. 13. I recognize that medical records, patient care information, personnel information, reports to regulatory agencies, conversations between or among any healthcare professionals are considered privileged and should be treated with utmost confidentiality. I understand that use, disclosure or duplication of any patient s medical record is not permissible. I further understand that if it is determined that a breach in confidentiality has occurred as a result of my actions, I can be held liable for damages that result from such a breach. 14. I will wear the designated uniform of the school with badge identification at all times while participating in the Training Experience and identify myself as a student to the patients and staff I encounter. I will not wear open toe shoes or artificial nails in the clinical area. I have read the foregoing; I understand and agree to the terms therein. I recognize that as consideration for agreeing to said terms Hospital will permit me to participate in the Training Experience at Hospital. Signature of Participant Print Name: Date:

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17 Name of SCHOOL: EXHIBIT B PROTECTED HEALTH INFORMATION, CONFIDENTIALITY, AND SECURITY STATEMENT Protected Health Information (PHI) includes patient information based on examination, test results, diagnoses, response to treatment, observation, or conversation with the patient. This information is protected and the patient has a right to the confidentiality of his or her patient care information whether this information is in written, electronic, or verbal format. PHI is individually-identifiable information that includes, but is not limited to, patient s name, account number, birth date, admission and discharge dates, photographs, and health plan beneficiary number. Medical records, case histories, medical reports, images, raw test results, and medical dictations from healthcare facilities are used for Student learning activities. Although patient identification is removed, all healthcare information must be protected and treated as confidential. Students enrolled in School programs or courses and responsible faculty are given access to patient information. Students are exposed to PHI during their clinical rotations in healthcare facilities. Students and responsible employees or agents of School may be issued computer identifications (IDs) and passwords to access PHI. Initial By initialing each statement, I agree to abide by the following statements: Statements 1. Any or all PHI, regardless of medium (paper, verbal, electronic, image or any other), is not to be disclosed or discussed with anyone outside those supervising, sponsoring or directly related to the learning activity. 2. Whether at the School or at a clinical site, Students are not to discuss PHI, in general or in detail, in public areas under any circumstances, including hallways, cafeterias, elevators, or any other area where unauthorized people or those who do not have a need-to-know may overhear. 3. Unauthorized removal of any part of original medical records is prohibited. Students and faculty may not release or display copies of PHI. Case presentation material will be used in accordance with healthcare facility policies. Copying of the original medical record is strictly prohibited. 4. Students and faculty shall not access data on patients for whom they have no responsibilities or a need-to-know the content of PHI concerning those patients. 5. A computer ID and password are assigned to individual Students and faculty. Students and faculty are responsible and accountable for all work done under the associated access. 6. Computer IDs or passwords may not be disclosed to anyone. Students and faculty are prohibited from attempting to learn or use another person s computer ID or password. 7. Students and faculty agree to follow Hospital s privacy and security policies. 8. Breach of patient confidentiality by disregarding the policies governing PHI is grounds for dismissal from the Hospital.

18 EXHIBIT B PROTECTED HEALTH INFORMATION, CONFIDENTIALITY, AND SECURITY STATEMENT Need to Know Rule Before looking at a patient s health information, ask the question Do I need to know this to do my job? If the answer is no, STOP! If the answer is yes, use it, but don t share it with anyone who doesn t need to know. Even though you may have access to the entire medical record or admitting/billing information, you may only legally look at the information you need to perform your job. The need to know rule applies to every individual in the organization; employees, contractors, students and volunteers. We are all responsible for following the Patient Privacy Policies and Principles. California Privacy Act A state law that works in concert with the federal HIPAA laws and is actually stricter than HIPAA laws. If you violate patient confidentiality and reveal patient information to someone without a need to know you can PERSONALLY be fined up to $250,000! California also requires a self-report by the Hospital to both the state and the patient (the federal laws do not) within 5 business days of when it becomes known (The California Privacy Laws SB541 & AB211 became effective 1/1/2009) I understand that Federal and State laws govern the confidentiality and security of PHI and that unauthorized disclosure of PHI is a violation of law and may result in civil and criminal penalties. Signature of Participant Print Name: Date:

19 Blood Glucose Monitoring & NOVA StatStrip Quiz A N S W E R K E Y Print First Last Name Date: 80% = Passing (can miss 2) School: Mark T if the statement is True and F if the statement is False: T 1. Control solution vials must be discarded 3 months after opening or at the expiration date, whichever occurs first. T 2. When performing a patient test, the patient s armband must be scanned, not any other sticker or label. F 3. If the drop of blood is not large enough to fill the white window, it is acceptable to add another drop to the test strip within 15 seconds of the first drop. F 4. If Quality Control is Due or QC Due Immediately apprears in the display, you may only run 10 patients test before patient testing is locked out. T 5. Capillary, arterial, or venous blood samples may be used with the NOVA glucose meter. T 6. If HI or LO occurs on a patient test, it indicates the results are above 600 mg/dl or below 10 mg/dl. T 7. According to RCH policy, blood glucose results of less than 50 mg/dl, requires an order for a STAT serum glucose from the laboratory, T 8. Hypoglycemia treatment protocols are to be started when a patient is symptomatic and the blood glucose is reading between mg/dl or without symptoms if below 70 mg/dl. T 9. Glucose test results will appear within 6 seconds. T 10. To review other results you need only to press the Review button on the Patient test screen. NOVA Glucose Meter Competency Validation DIRECT OBSERVATION Critical Elements NOVA Quality Check and Testing Yes No Comment 1. Quality control-performs a low and / or a high control test: Checks date on control solutions and articulates expiration time period solutions Correctly scans test strip, operator barcode and controls Correctly applies control solution to the test strip Obtains quality control result within acceptable range 2. Patient Test Procedure: Correctly programs patient test, scans test strips, scans patient ID band (#), correctly touches blood drop to test strip. Accepts or Rejects results. 3. Demonstrates or verbalizes the following: Meter should always be docked when not in use Cleans meter with equipment wipe after each use Written Test Score: Direct observation of performance with NOVA Glucose Meter on Blind Sample (Low/High Solution) Verified by: Trainer/Instructor Name: Signature: Pass=80% / Fail Pass / Fail Date: Do Not turn students tests into Education for the Instructor 8/2014

20 Answer Key for Clinical Instructors Only Passing Score 80% on each test Hospital Quiz 1. b 5. a b d 9. a 2. a b 6. b c d 10. a 3. a 7. a c d 4. a 8. b Medical Waste 1. a b c d 6. b c d e 11. a c d e 2. a c d e 7. b c d e 12. a b d e 3. a b c d 8. a b c e 13. a b d e 4. a c d e 9. a b c d 14. a b d e 5. a c d e 10. a c d e 15. a b c d HIPAA 1. b 8. b 15. a 2. b 9. b 16. b 3. b 10. b 17. b 4. a 11. b 18. b 5. a 12. a 19. b 6. b 13. a 20. b 7. b 14. a Infant Safety 1. a b d 6. b 2. a c d 7. b 3. a b c 8. b 4. a b c d 9. b 5. a b c e 10. b DO NOT turn students tests into Education for the Instructor