Is Anyone Out There? How to Lead a Successful Online Meeting

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1 Is Anyone Out There? How to Lead a Successful Online Meeting Communispond s Webinar Series

2 Housekeeping Turn off all other programs We ll be turning off the video Audio quality Recording Submit questions through chat Drawing for those who stay with us

3 Android Tablet Computer 7 touch screen, 26 GB, external USB (can be shipped to U.S. only) ipod Nano 8GB (can be shipped to U.S. only) 2 Gift Certificates Executive Presentation Skills program Good thru for public program in the U.S. May be exchanged for $1430 towards in-house program

4 Communispond Since 1969 Business communication skills leader Socratic selling Persuasive dialogue Business writing Unique expertise in presentation skills

5 Wayne Turmel

6

7 Today s Topics Statistics Why Virtual Meetings are Painful Planning Strategies Web Platform Tools Facilitation Skills for Webmeetings

8 Some Shocking Statistics Over 20 million virtual meetings per year (US based companies) Over 66% are considered wasted time 75% of users use fewer than 25% of the features

9 Why are Webmeetings Painful? Technology doesn t work like it should Too long (waste of time) Aren t focused Don t accomplish goals Lack of interaction

10 Just Like F2F Meetings!! Technology doesn t work like it should Too long (waste of time) Aren t focused Don t accomplish goals Lack of interaction

11 Keys to Successful Meetings Planning Facilitation Skills

12 Planning Do you send a detailed agenda to participants before every meeting?

13 Logistics The Agenda Date, time, length, how to connect

14 Logistics The Agenda Date, time, length, how to connect Purpose of the meeting

15 Logistics The Agenda Date, time, length, how to connect Purpose of the meeting Specific decisions, take-aways

16 Logistics The Agenda Date, time, length, how to connect Purpose of the meeting Specific decisions, take-aways Expectations of each participant

17 Logistics The Agenda Date, time, length, how to connect Purpose of the meeting Specific decisions, take-aways Expectations of each participant Any pre-work (and how to find it)

18 F2F Meeting Tools

19 Virtual Meeting Tools Raised hands Chat (public and private) Polling Whiteboard Document sharing Application sharing

20 Virtual Meeting Tools Most platforms: Raised hands

21 Virtual Meeting Tools Most platforms: Raised hands Chat (public and private)

22 Virtual Meeting Tools Most platforms: Raised hands Chat (public and private) Polling

23 Virtual Meeting Tools Most platforms: Raised hands Chat (public and private) Polling Whiteboard

24 Virtual Meeting Tools Most platforms: Raised hands Chat (public and private) Polling Whiteboard Document sharing

25 Virtual Meeting Tools Most platforms: Raised hands Chat (public and private) Polling Whiteboard Document sharing Application sharing

26 To Cam or Not to Cam

27 Learn Your Platform

28 Give Participants a Tour

29 Start Strong Know what you re going to say Start on time Give a few minutes to chat Start with most important action item

30 Be the Meeting Leader Be prepared Listen actively Focus on your outcome

31 Set Ground Rules What s expected How to participate How to interact

32 Questioning Strategy

33 Wrap It Up Give fair warning Document and distribute all action items Where to find reference materials What s next? Celebrate accomplishments Thank one and all

34 The Human Connection

35 No Silver Bullets Be consistent Be persistent Learn the platform Practice the skills Learn from the best

36 Communispond Webinars Communication Tips for Remote Teams Delivering Effective Online Presentations Selling in a Virtual Environment Why Presenters Struggle Online and What to Do About It

37 Virtual Presentation Skills Program Instructor-led 2-part program for hands-on practice Planning tools and worksheets

38 Questions

39 Android Tablet Computer 7 touch screen, 26 GB, external USB (can be shipped to U.S. only) ipod Nano 8GB (can be shipped to U.S. only) 2 Gift Certificates Executive Presentation Skills program Good thru for public program in the U.S. May be exchanged for $1430 towards in-house program

40 Thank You

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