Solicitation No. N de l invitation February 10, 2016

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1 RETURN BIDS TO : RETOURNER LES SOUMISSIONS À: Bid Receiving Shared Services Canada Services Partagés Canada 180 Kent St Ottawa, Ontario K1G 4G8 REQUEST FOR PROPOSAL AMENDMENT#4- DEMANDE DE PROPOSITION - Proposal To: Shared Services Canada We hereby offer to sell to Her Majesty the Queen in right of Canada, in accordance with the terms and conditions set out herein, referred to herein or attached hereto, the goods, services, and construction listed herein and on any attached sheets at the price(s) set out thereof. Proposition aux: Services partagés Canada Nous offrons par la présente de vendre à Sa Majesté la Reine du chef du Canada, aux conditions énoncées Instructions : See Herein ou incluses par référence dans la présente et aux annexes ci-jointes, les biens, services et construction Instructions: Voir aux présentes énumérés ici sur toute feuille ci-annexées, au(x) prix indiqué(s) Comments - Commentaires This document contains a Security Requirement Title Sujet Professional Services TSPS Change Management and Communication Date Solicitation No. N de l invitation February 10, Client Reference No. N référence du client RAS # GETS Reference No. N de reference de SEAG File No. N de dossier CCC No. / N CCC - FMS No. / N VME 2B0KB SOLICITATION CLOSES L INVITATION PREND FIN at à 02 :00 PM on le February 18, 2016 F.O.B. - F.A.B. Plant-Usine: Destination: Other-Autre: Address Inquiries to : - Adresser toutes questions à: Julie Bampon Telephone No. N de téléphone : Destination of Goods, Services, and Construction: Destination des biens, services et construction : See Herein Time Zone Fuseau horaire Easter Standard Time EST Buyer Id Id de l acheteur C09 FAX No. N de FAX Delivery required - Livraison exigée Delivered Offered Livraison proposée See Herein Vendor/firm Name and address Raison sociale et adresse du fournisseur/de l entrepreneur Vendor/Firm Name and address Raison sociale et adresse du fournisseur/de l entrepreneur Issuing Office Bureau de distribution Shared Services Canada SA Authority Procurement Operations 180 Kent St. Ottawa, Ontario K1G 4A8 Facsimile No. N de télécopieur Telephone No. N de téléphone Name and title of person authorized to sign on behalf of Vendor/firm (type or print)- Nom et titre de la personne autorisée à signer au nom du fournisseur/de l entrepreneur (taper ou écrire en caractères d imprimerie) Signature Date

2 QUESTION 7: On page 21, in requirement number 3, you state The bidder must demonstrate Corporate contract experience working with project stakeholders and executives on governance frameworks and transformation project change management performance management. Can you confirm that governance frameworks would include program and project level governance? If not, what is your definition of governance frameworks? ANSWER 7: The criteria is meant to assess the bidder s experience as it relates to transformation program/project governance and performance measurement mechanisms and frameworks QUESTION 8: Please confirm that for the mandatory requirements, the Crown is seeking contracts that provide $1 million specifically in Change Management and Communications services. ANSWER 8: Confirmed M1 Stipulates that the vendor must demonstratate 2 referenced s in providing Change Mangement Profssional Services in the value of $1 million dollar each The Bidder must demonstrate Corporate contract experience with 2 previous contracts for the provisioning of Change Management Professional Services, which provided change management services, in the past 5 years prior to the bid solicitation issuance date. To be accepted the Bidder s contract reference must demonstrate that it includes: (a)two contract references of contract value of $1 Million or more; (b) The work delivered by each of Personnel (Strategic Advisor at 3 and Specialist at 2) included at least 50% of the associated tasks listed in Annex A Section 3 - (Tasks and Activities) of this bid solicitation M2 Stipulates that the vendor must demonstratate 2 referenced s in providing Communication Profssional Services in the value of $200K dollar each The Bidder must demonstrate Corporate contract experience with 2 previous contracts for the provisioning of Communications Professional Services, which provided communications services, in the past 5 years prior to the bid solicitation issuance date. To be accepted, the Bidder s contract reference must demonstrate that it includes: (a)two contract references of contract value of $200K or more; (b) The work delivered by each of Personnel included at least 50% of the associated tasks listed in the Statement of Work at Annex A section 7 of this bid solicitation for that of Personnel. Page 2 of 6

3 QUESTION 9: As a result of the Family Day holiday being on Monday February 15, and Vendor offices being closed, we would like to request a short extension to allow for organization and preparation of the bid for submission. ANSWER 9: Extension until Thurdsay, February 18, granted. QUESTION 10: Mandatory Financial Criteria (p. 14) Could the Crown please provide the Mandatory Financial Criteria, as indicated on Page 14, of the RFP? It is not included in Attachment 2 Part 4 of the RFP. ANSWER 10: That is an error there is no Part 2 to Part 4 for the Financial Evaluation. Part 2 to Part 4 is part of the Technical Evaluation. QUESTION 11: Basis of Payment (p. 46) Could the Crown please confirm how they will arrive at the successful pricing score, indicated on page 15? It is unclear if this will be based on an average or weight; are there a number of days firms should assume per category ANSWER 11: The Crown will enter an Attachment 1 to Part 3, Pricing Schedule. See below QUESTION 12: Financial Evaluation Process (p. 14) In the manner in which the financial evaluation process is structured, vendors could potentially propose an unrealistically low financial proposal. In order to ensure reasonable financial proposal responses, we respectfully recommend the inclusion of a median per diem evaluation process ANSWER 12: We will not be implementing a median per diem for evaluation purposes. See answer 11 for Evaluation purposes only. QUESTION: 13 The RFP indicates that the SOLICITATION CLOSES at 02 :00 PM on February 16, 2016 however BuyandSell.gc.ca appears to indicate that the Date closing is 2016/02/16 16:00 Eastern Standard Time (EST). Could the Crown please clarify what time the proposal is due. ANSWER 13: See answer 9 Page 3 of 6

4 ATTACHMENT 1 TO PART 3, PRICING SCHEDULE CONTRACT PERIOD 1 3 Management March 31, Management 2 March 31, 3 March 31, 2 March 31, : OPTION PERIOD 1 3 April 1, Management Management 2 April 1, 3 April 1, 2 April 1, : Page 4 of 6

5 OPTION period 2 3 April 1, Management Management 2 April 1, 3 April 1, 2 April 1, : OPTION PERIOD 3 3 April 1, Management Management 2 April 1, 3 April 1, 2 April 1, : Volumetric Data The Required (per year) data has been provided to Bidders to assist them in preparing their bids. The inclusion of this data in this bid solicitation does not represent a Page 5 of 6

6 commitment by Canada that Canada s future usage of number of resources per year will be consistent with this data. It is provided purely for information purposes. Page 6 of 6

Shared Services Canada Services partagés Canada RETURN BIDS TO : RETOURNER LES SOUMISSIONS À:

Shared Services Canada Services partagés Canada RETURN BIDS TO : RETOURNER LES SOUMISSIONS À: RETURN BIDS TO : RETOURNER LES SOUMISSIONS À: Julie Watson-Bampton Shared Services Canada / Services partagés Canada 180 Kent Street, 13th Floor / 180 street Kent, 13 eme étage Ottawa, Ontario K1A OP7

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