Release Business System. Accounts Receivable Asset Management Budget Finance Human Resources Purchasing Warehouse

Transcription

1 Release Business System Accounts Receivable Asset Management Budget Finance Human Resources Purchasing Warehouse

2 Copyright 2013 by Texas Computer Cooperative All rights reserved Education Service Center, Region Hines Avenue San Antonio, TX This manual was prepared and published by Education Service Center, Region 20, San Antonio, TX in concert with participating Texas Computer Cooperative members. Made in the United States of America

3 Documentation Installation Please read the installation checklist provided on the SharePoint site. Known Issues A list of known issues for TxEIS is available on the SharePoint Web site. From the Home tab, select Documents > Releases and Updates > TxEIS to access the Known Issues document. Release Documentation The Business Changes documentation only includes changes that are being released in the current update. For information on previous updates, see the Business Changes document for the specific update. All release documentation, training guides, and other associated documentation are identified by the version/release/update number (e.g., 1.1.1). Note that interim updates and patches include the build number at the end (e.g., ). Business Help The Help files for TxEIS are included in this update. Business Help topics that were significantly revised or added are indicated by an asterisk in the SDR number (e.g., txeis123*). Other Business Help topics that were significantly revised or added include the following: Accounts Receivable Utilities, Print Overpayment Refund Reports, Accounts Receivable Reports, Invoice Offset Accounts Report (BAR7000) Finance Utilities, Import JV Transactions Human Resources Utilities, PMIS, Mass Delete Forecast Positions Utilities, PMIS, Retro Pay Processing New Development Accounts Receivable Utilities, Print Overpayment Refund This is a new utility that allows the user to clear overpayments by issuing a refund check. (txeis19398*) Reports, Accounts Receivable Reports, Invoice Offset Accounts Report (BAR7000) This is a new report that displays the contra accounts (12xx) that were selected for invoices. (txeis22169*) Release

4 Finance Utilities, Import JV Transactions This is a new utility that allows the user to import general journal transactions. (txeis21869*) Human Resources Business System Utilities, PMIS, Mass Delete Forecast Positions This is a new utility that allows the user to delete all forecast records. (txeis22679*) Utilities, PMIS, Retro Pay Processing This is a new utility that allows the user to process pay retroactively. (txeis22680*) Browser Support The system was modified to support Mozilla Firefox and later. Accounts Receivable Maintenance, Invoice Payments To increase the Check Nbr field to 20 characters. (txeis16501* and txeis16503*) Invoice Payment History Cash Receipt Inquiry Invoice Payment History Utilities, Change Fiscal Year The program was modified to include adjustments that are made prior to the end-of-year rollover on the report. Previously, the adjustments were not being updated correctly when multiple accounts were present for the invoice, which caused the adjustments to not display on the report. (txeis22575) Reports, Accounts Receivable Reports, Payment Listing Report (BAR9500) The program was modified to increase the Check Number field to 20 digits. (txeis16501* and txeis16503*) Asset Management Maintenance, Inventory Check In/Check Out The program was modified to allow the user to add and save a phone number. Previously, when a phone number was added to the page, the program would not allow any of the data on the page to be saved. (txeis22391) 2 Release

5 Budget Maintenance, Budget Data The program was modified to update budget accounts correctly. Previously, a database error occurred. (txeis23382) Finance Maintenance, Postings To no longer check for duplicate JV numbers when posting to Finance, and the Use Automatic JV Number Assignment is selected on the Tables > District Finance Options > Accounting Period tab. (txeis21901) Journal Budget Check Processing - PA Journal Actual To ensure the date cannot be less than or greater than the current year. Previously, outstanding checks were not displaying on the Maintenance > Bank Reconciliation > Bank Reconciliation page. (txeis23245) Check Processing - PA Check Processing - PO Maintenance, Check Processing To display an error message when two people are processing the same vendor and both attempt to update Finance. (txeis23051) To display an error message when a single person is processing a vendor to print checks, and the second person reverses a check transaction. (txeis23051) To prevent duplicate general journal transaction from posting twice. (txeis23051) Maintenance, Bank Reconciliation, Bank Reconciliation The program was modified to reset the page number when the user clicks Retrieve. Previously, outstanding checks and pending deposits were not with their respective groups. (txeis22099) Budget Amendment To no longer check for duplicate JV numbers when posting to Finance, and the Use Automatic JV Number Assignment is selected on the Tables > District Finance Options > Accounting Period tab. (txeis20684) Budget Amendment Maintenance Approve Budget Amendment To calculate the summary account code information when indirect cost account codes are used. (txeis20684) Budget Amendment Maintenance Approve Budget Amendment Release

6 Human Resources Budget Amendment, Budget Amendment Maintenance To allow the final approver to post to Finance when Board Approval Required is not selected on the Budget Amendment Maintenance page for the current accounting period; Lock Current Accounting Period is selected on the Tables > District Finance Options > Accounting Period tab; and the approver's user profile Post to Locked Accounting Period is checked. (txeis20684) To calculate the summary account code information when indirect cost account codes are used. (txeis21849) To no longer require the campus/department when saving an amendment. (txeis22699) To display all Chart of Account account codes plus all amendment transaction account codes that do not exist in the chart of accounts based on District Administration user profile for the logged-on user in the Account Code drop-down field. (txeis22699) To update the account code description from the amendment transaction table for a newly entered account code if another user enters the same account code, and then clicks Save. (txeis22699) Budget Amendment, Approve Budget Amendment To allow an approver to add an approver after the final approver. (txeis22491) To correct the issue that caused the system to not approve an amendment even though the amendment is in balance. Previously, an error message was displayed when the total credit amount equaled the total debit amount (txeis23313) Utilities, Move Current to New File ID The program was modified to include budget amendment request transactions from the current file ID when this utility is executed. (txeis22096) Utilities, Fiscal Year Processing, Clear/Move NY Requisitions to CYR The program was modified to correct the breadcrumb to match the menu. Previously, the breadcrumb indicated Utilities > Fiscal Year Processing > Move/Clear NY Requisitions to CYR instead of Utilities > Fiscal Year Processing > Clear/Move NY Requisitions to CYR. (txeis22759) Utilities, Extract MACM The program was modified to no longer issue an HTTP 500 error when exporting to a Microsoft Excel file. Previously, a comma in the Object Description field on the Tables > Account codes > Object tab caused the error. (txeis21930) Tables, Bank Codes, EFT Table, EFT To add the ACH Service Class Code drop-down field. By default, the field is set to Mixed debits and credits for existing records. The only other option is Credits only. (txeis15157*) To include debits and credits in the ACH file when the Employer Offset Account field is populated. (txeis15157*) 4 Release

7 To include credits only in the ACH file when the Employer Offset Account field is blank. (txeis15157*) Maintenance To add the Begin/End column as a display-only field. (txeis22763* and txeis22764*) PMIS Position History PMIS Supplement History To add the Begin/End drop-down field to the Position detail section of the Position Record tab. (txeis22763* and txeis22764*) PMIS Position History PMIS Supplement History To add Move Forecast to CYR as a selection in the Orig Type drop-down field, and to not change it from that selection to Maintenance if a record is changed. The Orig Type field is located in the Position detail section of the Position Record tab. (txeis22763* and txeis22764*) PMIS Position History PMIS Supplement History Maintenance, Staff Demo, Demographic Information The program was modified to remove the Prior Staff ID and the Demo Revis fields from the tab. (txeis22429*) Maintenance, Staff Job/Pay, Distributions The program was modified to require an extra duty code G and validate the amount assigned to it when a district is using Position Management, and the employee has an extra duty code G on the Maintenance > Staff Job/Pay > Pay Info tab. (txeis22772) Maintenance, Hours/Pay Transmittals To display R for a change created by CIP. If the value is N, the value is not displayed. (txeis22675) Extra Duties Non TRS To display Y or R for a change created by CIP. If the value is N, the value is not displayed. (txeis22675) Inquiry Total Mass Delete To only allow class 6 as a payroll account. (txeis22830) Create Hours Reg Hours Abs Ded Ovtm Hours Cd Abs Ded Extra Duties Non TRS Release

8 Add l Ded Ded Refund System Adjust Inquiry Total Mass Delete To highlight the fields when an error occurs. (txeis22830) Create Hours Reg Hours Abs Ded Ovtm Hours Cd Abs Ded Extra Duties Non TRS Add l Ded Ded Refund System Adjust Inquiry Total Mass Delete To add autosuggest functionality to the Account Code field. (txeis22830*) Ovtm Hours Cd Abs Ded Non TRS Maintenance, Hours/Pay Transmittals, Ovtm Hours The program was modified to display new messages and to display the correct overtime hours and amounts when changes are made. Previously, the Yes and No buttons responded incorrectly when the message stating that the calculated overtime rate is "NEW AMT" - would you like to override the current overtime amount of "OLD AMT"? If the user clicked Yes, the old amount remained. If the user clicked No, the new amount was saved. (txeis21962) Maintenance, Hours/Pay Transmittals, Extra Duties The program was modified to display extra duty transactions correctly. Previously, when the desired extra duty transactions were not on page one, and the user clicked Retrieve for a pay date that had no additional pages, no data displayed. (txeis22269) Maintenance, Hours/Pay Transmittals, System Adjust The program was modified to allow the user to type an amount in Gross Amt field, which will reduce the amount in the FICA Gross field on the Maintenance > Calendar YTD record when a system adjustment is processed. (txeis23155*) Maintenance, PMIS Payroll Rejections The program was modified to no longer issue an error message when attempting a rollback. (txeis23141) 6 Release

9 Payroll Processing, Run Payroll To include retro pay transmittals as a separate line item on the payroll check. (txeis22677) To ignore the payoff date for jobs with a pay type 3 or 4. The program will verify that a job being paid off is pay type 1 or 2 before using that job's remaining payments to determine tax table comparisons, and withholding tax needs to calculated for an employee with multiple jobs and a non-primary job is being paid off. Previously, the withholding tax was not deducted when an employee had a pay type 3 job with a payoff date for the current pay date. (txeis22714) To update the account amount when the expense amount in the distribution history is being adjusted for pennies when Calculate Accrual Salaries is not selected, or the employee does not have any jobs that accrue. Previously, payroll calculations were not updating the account amount for a distribution record when the expense amount was updated. This was an issue for a district when Calculate Accrual Salaries on the Tables > District HR Options page was not selected, which caused the account distribution expense journal to not print. When the general journal was created, the expense amounts were used for the interface, but the district did not receive the expense report. (txeis22965) Payroll Processing, Payroll Adjustments, Check Issue To deduct the amount of the deduction when a user processes a check issue with one remaining payment. Previously, this issue occurred during contract payoff. (txeis22479) To allow a type N distribution. Previously, the system would freeze, and no error message was issued. (txeis23134) To allow an extra duty code to be entered on the distribution of a B or T account type. (txeis23134) To correct the failure message regarding workers compensation distributions when the workers compensation code is included on a B, T, or N account type, and the workers compensation code does not match a workers compensation code already assigned to another account type. (txeis23134) To correct distributions that were not being created for a B, T, or N account type. (txeis23134) Payroll Processing, Bank Reconciliation, Positive Pay Export The program was modified to add the Payroll field to the page, which will allow the user to combine all payroll frequencies into one file. This is for deduction checks that have multiple payroll frequencies. (txeis21341*) Payroll Processing, Interface Processing, Interface to Finance The program was modified to process backups correctly. Previously, the system froze at 90% completion. (txeis23506) Inquiry, Payroll Inquiry The program was modified to include retro pay transmittals as a separate line item on the payroll check. (txeis22678) Release

10 Utilities To include the ACH service class code in the export process. (txeis15157*) Export Pay Tables Import Human Resources Tables Export Payroll Transaction Tables To update the functionality of the processes to include the latest Position Management columns. (txeis22773) Export PMIS Tables Import PMIS Tables Import Position Records Utilities, Change Staff ID The program was modified to remove the Move old SSN to prior SSN for PEIMS reporting if an error was found on the PEIMS submission checkbox from the page. (txeis22431*) Utilities, Reset Demo Revision/Prior ID The program was modified to remove the Reset Demo Revision/Prior ID menu item and page. (txeis22430*) Utilities, Copy PEIMS to Human Resources The program was modified to remove the Prior Staff ID and the Demo Revis fields. (txeis22429*) Utilities, PMIS, Move Forecast to CYR Position and Payroll To add the Select Positions or blank for ALL: (Includes ALL billets for selected positions Blank for ALL not processed when Positions/Billets selected) parameter. (txeis22681*) To add the Select Supplement Positions or blank for ALL: (Includes ALL billets for selected supplement positions Blank for ALL not processed when Supplements/Billets selected) parameter. (txeis22681*) To add the Select Supplement Positions/Billets or blank for ALL parameter. (txeis22681*) Utilities, PMIS, NYR Payroll To add the Select Positions or blank for ALL: (Includes ALL billets for selected positions Blank for ALL not processed when Positions/Billets selected) parameter. (txeis22682*) To add the Select Supplement Positions or blank for ALL: (Includes ALL billets for selected supplement positions Blank for ALL not processed when Supplements/Billets selected) parameter. (txeis22682*) To add the Select Supplement Positions/Billets or blank for ALL parameter. (txeis22682*) 8 Release

11 Reports, HR Reports, Payroll Reports, Proof List of Payroll Transactions (HRS2050) The program was modified to include retro pay transmittals as a separate line item on the report. (txeis22683) Reports, HR Reports, Payroll Reports, Account Distribution Journal (HRS2300) The program was modified to include the extra duty code in the heading and body of the report. This is for both prepost and afterpost. (txeis22766) Reports, HR Reports, Payroll Reports, Wage and Earnings Statement (HRS2500) The program was modified to include retro pay transmittals as a separate line item on the report. (txeis22684) Reports, HR Reports, Year To Date Reports, YTD Account Distribution Journal (HRS3250) The program was modified to include the extra duty code in the heading and body of the report. (txeis22767) Reports, HR Reports, Year To Date Reports, YTD Accrual Payroll Account Distribution (HRS3300) The program was modified to include the extra duty code in the heading and body of the report. (txeis22768) Reports, HR Reports, Year To Date Reports, YTD Expenditure Payroll Account Distr (HRS3325) The program was modified to include the extra duty code in the heading and body of the report. (txeis22769) Reports, HR Reports, Year To Date Reports, Combined YTD Deduction Register (HRS3350) The program was modified to include the extra duty code in the heading and body of the report. (txeis22770) Reports, HR Reports, Year To Date Reports, YTD Wage and Earnings Statements (HRS3500) The program was modified to include retro pay transmittals as a separate line item on the report. (txeis22685) Reports, HR Reports, TRS Reports, TRS On-Behalf Payment Journal (HRS4150) The program was modified to add the Additional Matching Amount report parameter. (txeis22071*) Reports, HR Reports, Payroll Information Reports, Employee Data Listing (HRS1250) The program was modified to remove the Prior Staff ID and the Demo Revis fields. (txeis22429*) Release

12 Reports, User Created Reports, HR Report (HRS9000) To add the Maiden Name field. (txeis21677) To remove the Prior Staff ID and the Demo Revis fields. (txeis22429) Purchasing Warehouse Maintenance, Approve Requisition To include the purchase order number in the requisition approval notification. (txeis21591) To display the next available requisition number when a requisition is returned or when an approver has been inserted before the current approver. (txeis21998) To ensure that requisitions can be approved when an approver is inserted in the path during approval. (txeis22380) To update the approval message to include the application name when a requisition is approved automatically. (txeis22380) Inquiry To correct the sorting of the Originator and Requestor columns. The name will now sort and display as last name, first name, and then middle name. (txeis21835) Requisition Status Inquiry Contract Requisition Status Inquiry Inquiry, General Ledger Inquiry To retrieve account data based on the user's profile in District Administration. Previously, the temporary tables were being used. (txeis21535) To remove the Refresh User Accounts button. (txeis21535*) Reports, Purchase Order Reports To print the purchase orders based on the selected option. Previously, all purchase orders printed regardless of the option selected. (txeis20297) Print Purchase Orders (REQ1450) Reprint Purchase Orders (REQ1500) Maintenance To display the next available requisition number when a requisition is returned or when an approver has been inserted before the current approver. (txeis21998) Approve Warehouse Requisitions 10 Release

13 Approve Inventory Restock Requisitions Maintenance, Approve Inventory Restock Requisitions To include the purchase order number in the requisition approval notification. (txeis21591) To include the shipping order number in the approval notification when a warehouse requisitions is approved by the final approver and a shipping order number is assigned. (txeis21591) To include a message in the notification indicating that all items for the request are on backorder when a warehouse requisition is approved by the final approver and no shipping order number is assigned. (txeis21591) Reports, Warehouse Reports, Print Purchase Order Form To display the item number on the purchase order. (txeis20774) Print Purchase Order Form Reprint Purchase Order Form Reports, Warehouse Reports, Reprint Purchase Order Form The program was modified to no longer double the items on the report when reprinting a district copy of restock purchase orders. (txeis22455) Release