What do you want to do?

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1 1 of 5 9/4/2012 8:38 PM By adding your Electronic Business Card to your Show All signature, you can include your contact information in each message that you send. Recipients can right-click the card in the signature (or right-click the.vcf file attachment) to save it directly to their contacts list. The first step is to create a signature or choose an existing signature to modify; the second step is to include the business card in the signature. Later, you can manually insert the signature in each message, or you can designate a default signature to be automatically inserted into every message that you send. What do you want to do? Step 1: Create or modify a signature and include an Electronic Business Card in it Step 2: Insert a signature in a message Learn more about Electronic Business Cards in signatures In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures. 4. On the Signature tab, click New. Type a name for the signature, and then click OK. In the Edit signature box, type the text that you want to include in the signature.

2 2 of 5 9/4/2012 8:38 PM 5. To format the text, select the text, and then use the style and formatting buttons to select the options that you want. NOTES You can no longer create HTML-based signatures. For more information, see Using Outlook 2007 with and without Word 2007 installed. These options are not available if you use plain text as your default message format. 6. More on the different message formats To add an Electronic Business Card, place your insertion point where you want the card to appear in the signature text, click Business Card, and then click a contact name on the Filed As list. Then click OK.

3 3 of 5 9/4/2012 8:38 PM 7. After you finish creating the signature, click OK. NOTE The signature that you just created or modified won't appear in the currently open message; it must be inserted into the message. See Step 2, the next section, for more. You can set a default signature to be inserted into all your outgoing messages, or you can insert a signature manually into outgoing messages on an individual basis. In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures. 4. On the Signature tab, in the Select signature to edit list, select the signature that you want. Under Choose default signature, in the Account list, click an account with which you want to associate the signature. In the New messages list, select the signature that you want.

4 4 of 5 9/4/2012 8:38 PM If you want a signature to be included in message replies and in forwarded messages, in the Replies/forwards list, select the signature. If not, select none. Click OK. In a new message, on the Message tab, in the Include group, click Signature, and then select the signature that you want. If you don't see the signature that you want, click Signature, select the signature name in the Select signature to edit list, and then click OK. In the message, click Signature, and then select the name of the signature. You can have as many signatures and as many Electronic Business Cards as you want, so you can create multiple signatures for a variety of purposes, such as business, family communications, and more. You can also have a signature that consists of only an Electronic Business Card.

5 5 of 5 9/4/2012 8:38 PM For example, perhaps your company policy states that all employees must include their basic contact information in company correspondence. After the company designates a card design, employees can fill in their contact information, include the card in their official company signatures, and have the signatures automatically added to each message they send from their business account. When you send a message with a signature that includes an Electronic Business Card, a.vcf file is attached that contains all the contact information. This enables recipients with other applications to view and save the contact information. The card is displayed in the signature. When you receive a message with a card in the signature, right-click the card image in the signature and click Add to Contacts, the contact form opens for that contact. Then you can view it or save it. Download free electronic business card templates Use the professionally designed card templates on Office Online or get ideas for designing your own. You can also find printable and Community-submitted card designs. Site Directory Contact Us Submit Feedback Legal Trademarks Privacy and Cookies Accessibility 2012 Microsoft Corporation. All rights reserved.