Information Technology PRBC Presentation Amir Dabirian Vice President for Information Technology April 8, 2011

Transcription

1 Information Technology PRBC Presentation Amir Dabirian Vice President for Information Technology April 8, 2011

2 Agenda IT Budget Overview Division Priorities Division Projects IT University Mission and Goals Projects Division Revenue Division Challenges

3 Baseline Budget IT Budget Overview 2010/2011 Fiscal Year IT Baseline Budget $9,700,661 CMS Baseline Budget $2,259,594 Lottery Funds $ 103,500 Restoration Funds $ 635,307

4 IT Division Priorities* Commitment to the preservation and advancement of: University Technology Infrastructure Academic and Administrative Systems University Community functional processes Facilitating the proposed strategic plan themes: Strengthen the Intellectual Climate of the University and the Region Revitalize Facilities and Services to Support Learning and Achievement Prepare Leaders, Professionals, and Citizens for the Next Generation Secure a Sustainable and Efficient Future for Orange County s State University * IT will align its priorities based on the final strategic planning document outcomes due by December 2011

5 IT Division Projects Maintaining Campus Technology Infrastructure Telephone System Upgrade (Budget: IT Restoration and CFWD Funds) Upgrade the 15 year old telephone switch to Voice over Internet Protocol technology by upgrading the servers and software. New voic system with Unified Messaging for all campus users (voic in ) Inbound faxing Manage your own profile via the web Soft phone, Mobile phone capabilities Cost: $951,500 (2010/2011 FY) $101,500 year 1 (2011/2012 FY) $101,500 year 2 (2012/2013 FY) $101,500 year 3 (2013/2014 FY) $1,256,000 (list price is $3,200,000) System Maintenance is unchanged from current system to new VoIP system

6 IT Division Projects Increase campus efficiencies and cost reduction by use of technology ipad Rollout (Budget: Rollout and Divisional Funds) Deploying ipad2s to all full-time faculty (including lecturers) and management Deployment of Organized Data Repository for all Departmental and Institutional documentation Extensive customized training for optimized utilization of the device Faculty Training, Departmental and Divisional Training Form Strategy: Campus can now fill-out, sign, and submit all forms online from their ipads Establish a task force to work with departments to reduce paper consumption across campus Sustainability ipad2 consumes 25% of the power of highly efficient laptops and 2.5% of the average desktop. Productivity In addition to 350,000 iphone applications, there are over 65,000 applications designed for ipads. Efficiency $730K savings Reduce paper/printing consumption by 35-50% University spends approximately $1.6+ million dollars in printing/copying This initiative should save university departments at least 35% in printing/copying costs for a savings of about $560K University can extend the faculty Laptop rollout program from 3 years to 4 years for a savings of $170K Cost $705K 1055 ipad 2 (305 3G, 750 Wifi) $705K Rollout / IT $328K, VPAA $281K, Other Divisions $96K

7 IT Division Projects Cultivate partnership with major vendors to achieve cost saving across university Adobe Software Campus-wide License (Budget: Rollout and College Funds) Adobe Software Vision Expand the reach and use of all product lines across campus Cost Effective for all users including students Effective use in teaching and learning Effective use in Administrative Computing Effective use in Collaboration Effective use in Mobile Devices Affordable with long term contract Sustainability Video Web Conferencing via Adobe Connect from any device Reduce paper/printing consumption Productivity Work-at-home use for Faculty / Staff Efficiency Reduce paper/printing consumption Low Cost license purchase for students Example: Cost saving to students this semester = $280K

8 IT Division Projects Maintaining and Advancing Campus Academic Technology Learning Management System Upgrade (Budget: One time IT and VPAA Funds) Deployment of Moodle 2.0 Fall 2011 Blackboard will be overlapped with Moodle until Spring 2012 Current baseline blackboard fund* will be reallocated from Blackboard licensing to support Moodle 2.0 starting 2012/2013. One time Total Cost: $245,000 One time Moodle overlap Support $120,000 One Time Training: $125,000 Early Adopter Training $30,000 Online Moodle Training by Lynda.com $20,000 External Experts training $25,000 Spring Faculty College peer training $50,000 * Currently in VPAA budget

9 IT Division Projects Maintaining Campus Academic Technology Infrastructure Classroom Instructional Technology Upgrade (Baseline Budget: Unfunded) Pilot funded by IT in 2010/2011 for 20 classrooms Replace Instructional Technology in classrooms Computers Document Camera Interactive Projectors Lecterns to replace Data Cabinets Audio Visual Equipment Similar to Irvine Campus classrooms Cost: $600,000 Baseline for a 5 year refresh cycle $15K per classroom * 200 = $3,000,000

10 IT Division Projects Maintaining and Advancing Campus Administrative Technology Infrastructure Administrative System Upgrade (Budget: IT - CMS Fund) FileNet and Document Management Upgrade Upgrade of FileNet system Development and deployment of a new digital storage strategy Forms Strategy Deployment of a transformative digital and mobile-centric strategy for campus forms utilizing Adobe X software Data Warehouse Development and deployment of reporting for campus advising, assessment, and early warning needs Absence Management Deployment in summer 2011 of the new version of leave accounting, with an enhanced distributed feature set CMS 9.0 Upgrade Deployment of the latest version of PeopleSoft Student Administration and Human Resources applications Academic Advising Deployment of new enhancements and requirements for university systems to deliver uniform advising and speed time to graduation

11 IT Division Projects Maintaining Campus Technology Infrastructure Campus Network Upgrade (Budget: IT CFWD and Baseline Fund) Upgrade wireless infrastructure to meet the usage demand Upgrade network to support VoIP phone system Campus Network UPS upgrade (Budget: IT Baseline Fund) Replace all Uninterruptable Power Supplies(UPS) in each campus closet Virtual Server Infrastructure (Budget: Recovery from departments) Deployment of a Virtual System Infrastructure for departmental servers Portal 2.0 Upgrade (Budget: IT Baseline Budget) Integration of portal platform with social networking and new Web technologies Secondary/Backup Network Data Center (Budget: Unfunded) Create a secondary backup data center for campus network infrastructure Cost $500K

12 IT University Mission and Goals Projects GIS Research Center Collaborative pilot with Geography $ 26K Accessible Technology Initiative Look Over My Shoulder video vignettes of $ 13K student use of accessible technologies University Digital Archives Collaborative pilot with the Library $ 25K

13 IT Division Gross Revenues Hosted Moodle Pilot with CSULA $40,000 Hosting CSU MERLOT infrastructure $45,000 Hosting CSUCO Data Center $120,000 CSU Virtual Information Security Center $180,000

14 IT Division Challenges Classroom Technology (Budget: $600,000 Baseline - Unfunded) Needed for creating an ongoing classroom refresh cycle that will keep classrooms innovative and up to date Online Support Services (Budget: TBD - Unfunded) Conduct a study in 2011/2012 of infrastructure and services required to support the growth and sustainability of online programs Secondary/Backup Network Data Center (Budget: $500K Unfunded) Create a secondary backup data center for campus network infrastructure Cost $500K one time fund

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