REPORT FOR RESOLUTION. Community Governance Review Final Recommendations. The City Solicitor and Deputy Chief Executive (Performance)

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1 REPORT FOR RESOLUTION COMMITTEE: Constitutional and Nomination Committee DATE: 6 October 2009 SUBJECT: REPORT OF: Community Governance Review Final Recommendations The City Solicitor and Deputy Chief Executive (Performance) PURPOSE OF REPORT: To enable the Constitutional and Nomination Committee to make its final recommendations in relation to the community governance review of the whole of the local authority area. RECOMMENDATIONS: 1. To agree the recommendations set out in paragraph 10 as the final community governance review recommendations as they relate to the parish of Ringway and to determine whether or not the year in which the ordinary year of election of councillors will occur should be altered. 2. To make final community governance review recommendations in relation to Northenden ward, including recommendations as to whether or not parish arrangements should be established for any part of Northenden ward and/or whether alternative (non-parish) arrangements should be established. 3. To agree the recommendations set out in paragraph 16 as the final community governance review recommendations as they relate to the city outside of the parish of Ringway and Northenden ward. 4. To instruct the City Solicitor to publish the final recommendations and to take such steps as she considers sufficient to secure that persons who may be interested in the review are informed of the recommendations. FINANCIAL CONSEQUENCES FOR REVENUE BUDGET: Dependent upon the community governance arrangements established. FINANCIAL CONSEQUENCES FOR CAPITAL BUDGET: None WARDS AFFECTED: All Page 1 of 24

2 IMPLICATIONS FOR: Antipoverty Equal Opportunities Environment Employment No No No No CONTACT OFFICERS: Susan Orrell, City Solicitor ext 3087 Geoff Little, Deputy Chief Executive (Performance) ext 3263 Rodney Lund, Assistant City Solicitor ext 4019, Maria Boylan, Strategy Leader & Chorlton Ward Co-ordinator ext 3998, Karen Chadwick, Solicitor ext 3539 Stephen Hollard, Senior Legal Officer ext 3336 BACKGROUND DOCUMENTS: i) Local Government and Public Involvement in Health Act 2007 ( the 2007 Act ). ii) Guidance on Community Governance Reviews, issued jointly by the Department for Communities and Local Government and the Electoral Commission. Background 1. At its meeting of 7 July 2009 the Constitutional and Nomination Committee considered the results of the consultation carried out as part of the community governance review of the Council s entire local authority area. 2. The Committee, having taken into account the results of the consultation and the arrangements (other than parish arrangements) for community representation or engagement that have been made or could be made, resolved that its recommendations would be as follows:- i) that outside Northenden and Ringway no new parish council be created; ii) that the existing Parish arrangements be retained in respect of Ringway, subject to : a) the number of Parish Councillors for Ringway being reduced from eight to five, and Page 2 of 24

3 b) the criteria in paragraph 49 in the report (of the City Solicitor and Deputy Chief Executive (Performance), dated 7 July 2009) being met by Ringway Parish Council, failing which the continuance of the Parish arrangements will be reviewed by the City Council after two years. iii) that the Committee was not minded to recommend the constitution of a new parish in any part of Northenden at that stage but wished to consider alternative community governance arrangements which could meet the concerns raised in the consultation about the adequacy of existing community governance arrangements. 3. The Committee further resolved that the City Solicitor and the Deputy Chief Executive (Performance) be instructed to report further to this Committee, within the next three months following consultation with the Wythenshawe Area Committee, on such alternative community governance arrangements for Northenden, in order that the community governance review can be finalised within the statutory timescales for the review. Alternative Community Governance Arrangements in Northenden 4. The City Solicitor and Deputy Chief Executive (Performance) reported to Wythenshawe Area Committee, outlining 4 options for alternative community governance arrangements in Northenden. These consisted of two options involving the setting up of an area committee/sub-committee for the petition area or for the ward as a whole and two options involving the enhancement of the ward coordination model in Northenden. 5. In summary the options presented above to improve community governance in Northenden were: Option A The establishment by Wythenshawe Area Committee of a subcommittee to deal specifically with matters relating to the petition area or alternatively the whole of Northenden ward. Option B The establishment by the Council of an advisory committee for the petition area or the whole ward. Option C To work within the existing ward co-ordination model to actively increase the level of community engagement and representation. Option D As option C, but also allow a specified number of nominees of the community meeting to attend the WSCG meeting. 6. Full details of these options can be found in the report to the Wythenshawe Area Committee, which appears as Appendix A to this report. Page 3 of 24

4 7. The Wythenshawe Area Committee resolved to recommend the adoption of an enhanced version of Option C incorporating work within the existing ward coordination model to (a) actively increase the level of community engagement, including the involvement of a research officer as described by the Deputy Chief Executive (Performance), and (b) to ensure that the separate identities of different parts of the Northenden Ward are reflected in the community engagement activity feeding into ward co-ordination and with a specific focus on: Capacity building work to continue to support community groups with a view to developing their ability to participate effectively through the ward coordination structure. Review of the membership of the community meeting to ensure that representatives from all resident, tenant and community groups in the area who wish to be engaged are invited to attend, including work to engage hard to reach groups. This would require a mapping exercise of groups within the ward and writing to the chair or leader of each group to ascertain if they want to be involved. Setting dates in advance for community meetings and ensuring that all invitees are aware of these well in advance. Making greater use of the ward coordination web pages to keep residents informed of the ward coordination process. Ensuring that there is a clear structure available to people residing in Northenden on how they can engage with and influence the ward coordination process. Making minutes of both community meeting and WSCG meetings available to people residing in Northenden (e.g. on the website). Ensuring that the neighbourhood partnership meeting feeds into WSCG meetings. 8. Greater detail on the deliberations of the Wythenshawe Area Committee in relation to this matter can be found in the minutes of their meeting, the relevant portion of which is attached as Appendix B. The Final Recommendations - Overview 9. The Committee is asked to make its final recommendations as to the outcome of the community governance review in three parts, as follows: Part A Make final community governance review recommendations in relation to the parish of Ringway. Page 4 of 24

5 Part B Make final community governance review recommendations in relation to Northenden ward. Part C Make final community governance review recommendations in relation to the remainder of the city. Final Recommendations, Part A Parish of Ringway 10. It is recommended that the Committee confirm its decision in relation to the parish of Ringway in the following terms (so as to comply with the 2007 Act): The parish of Ringway should not be abolished and its area should not be altered. The name of the parish of Ringway should not be changed. The parish of Ringway should continue to have a council (Ringway Parish Council). The parish of Ringway shall not be divided into wards. The number of councillors to be elected to Ringway Parish Council should be 5 (reduced from the current number of 8). That should the criteria (see Appendix C) set out in paragraph 49 in the report of the City Solicitor and the Deputy Chief Executive (Performance) to the Committee dated 7 July 2009 not be met by Ringway Parish Council, the continuance of the parish arrangements will be reviewed by the City Council within two years of these recommendations being implemented. 11. In addition, the Committee is asked to consider the year in which the ordinary election of Ringway parish councillors should be held. Currently the year of ordinary elections for Ringway is 2011 and every fourth year thereafter. This is also the standard year of election for parish councils outside of London. As there are no parish councillors in post, retaining this cycle would present difficulties, since there would either have to be whole council elections in both 2010 and 2011 before the regular cycle could be resumed, or the City Council would have to make temporary appointments until Neither of these options is particularly satisfactory. An alternative would be to change the year of ordinary elections to 2010 and every fourth year thereafter. 12. In relation to any parish council elections in 2010, it should be noted that if the General Election is called on the same day as the normal municipal elections for the Page 5 of 24

6 City Council, then the parish election will be postponed for three weeks by virtue of s.16 of the Representation of the People Act Final Recommendations, Part B Northenden Ward 13. The Committee is asked to consider the options for alternative (i.e. non-parish) community governance arrangements reported by the City Solicitor and Deputy Chief Executive (Performance) to the Wythenshawe Area Committee and the recommendations of the Area Committee with regard to those options. 14. The Committee is asked to reach a final decision as to its recommendation on parish arrangements in Northenden ward and whether or not to confirm its preliminary view that parish arrangements should not be put in place in the ward. Should it confirm its preliminary view, the Committee is asked to do so in the following terms: No new parish or parishes (and consequently no new parish council or councils) should be constituted in Northenden ward. 15. Should the Committee confirm its earlier recommendation the Committee is then asked to recommend one of the following: a) That the alternative community governance arrangements recommended by the Wythenshawe Area Committee be put in place in Northenden ward. b) That some other form of alternative community governance arrangements should be put in place. Final Recommendations, Part The Remainder of the City 16. The Committee is asked to confirm its recommendation for the city outside of the parish of Ringway and Northenden ward in the following terms: No new parish or parishes (and consequently no new parish council or councils) should be constituted outside the parish of Ringway or Northenden ward. Publication of the Ouctome of the Community Governance Review 17. It is recommended that the City Solicitor be instructed to publish the final recommendations of the community governance review and to take such steps as she considers sufficient to secure that persons who may be interested in the review are informed of those recommendations Page 6 of 24

7 Report to Wythenshawe Area Committee, 24 September 2009 MANCHESTER CITY COUNCIL REPORT FOR RESOLUTION COMMITTEE: Wythenshawe Area Committee DATE: 24 September 2009 SUBJECT: REPORT OF: Community Governance Review Alternative Arrangements in Northenden The City Solicitor and Deputy Chief Executive (Performance) PURPOSE OF REPORT: Subsequent to the decision of the Constitutional and Nomination Committee that following the Review of Community Governance arrangements it was not minded to introduce parish arrangements in Northenden, to consult Wythenshawe Area Committee on what alternative community governance arrangements might be put in place. RECOMMENDATIONS: 5. That the Committee note the possible alternative community governance arrangements set out in the report and consider whether any of those arrangements, or some other new arrangements, should be put in place in Northenden. 6. That the Committee recommend what alternative community governance arrangements, if any, should be established in Northenden. FINANCIAL CONSEQUENCES FOR REVENUE BUDGET: Dependent on alternative arrangements implemented. FINANCIAL CONSEQUENCES FOR CAPITAL BUDGET: None WARDS AFFECTED: Northenden IMPLICATIONS FOR: Antipoverty Equal Opportunities Environment Employment No No No No Page 7 of 24

8 CONTACT OFFICERS: Susan Orrell, City Solicitor Ext 3087, Geoff Little, Deputy Chief Executive (Performance) Ext 3263, Rodney Lund, Deputy City Solicitor Ext 4019, Maria Boylan, Strategy Leader & Chorlton Ward Co-ordinator ext 3998, Karen Chadwick, Solicitor Ext 3539, Stephen Hollard, Senior Legal Officer Ext 3336, BACKGROUND DOCUMENTS: iii) Local Government and Public Involvement in Health Act iv) Guidance on Community Governance Reviews, issued jointly by the Department for Communities and Local Government and the Electoral Commission. Background 11. On 18 April 2008 the Council received a petition requesting the establishment of a parish council in part of Northenden ward (the Northenden Village area consisting of polling districts NOC, NOD, NOE and NOF see map at Appendix 1). As the number of signatories exceeded 10% of local government electors for the area concerned this obliged the council, under the Local Government and Public Involvement in Health Act 2007, to carry a review of community governance arrangements in the petition area. 12. Community governance is concerned with the mechanisms for community engagement and representation. One such mechanism is parish arrangements. 13. At its meeting on 8 October 2008 the Constitutional and Nomination Committee recommended to the Council that the community governance review should be of the whole of the Council s local authority area and that the City Solicitor should make preparations for such a review. These recommendations were approved by the Council. 14. At its further meeting on 28 January 2009 the Constitutional and Nomination Committee recommended to the Council that responsibility for carrying out the review should be delegated to the Committee and that the review itself should be initiated. The Council approved these recommendations. Page 8 of 24

9 15. As part of the community governance review, the Council was required to consult local government electors and other interested parties. On 4 March 2009, the Constitutional and Nomination Committee approved the proposed consultation process and draft consultation documents that were put forward by the City Solicitor and the Deputy Chief Executive (Performance). The Committee delegated to those Officers the authority to finalise the consultation process and undertake the consultation itself. 16. The City Solicitor and Deputy Chief Executive (Performance) reported on the results of consultation to the Constitutional and Nomination Committee on 7 July The full results of the consultation, as they relate to Northenden, are contained at Appendix 2. In summary: The response rate was 5.7% in Northenden ward overall 10.8% within the petition area and 0.7% in the remainder of the ward. In Northenden overall 36.9% of respondents were satisfied with the existing community governance arrangements, with 58.2% being dissatisfied and 4.8% not specifying. This figure broke down to 34.9 % satisfaction within the petition area (61.5% dissatisfied and 3.6% not specifying) and 69 % satisfaction in the remainder of the ward (21.4% dissatisfied and 9.5% not specifying) % of respondents in the ward overall supported the establishment of parish arrangements in the ward (36.6% against and 3.2% not specifying), with approval rates of 61.7 % within the petition area (36.3% against and 2% not specifying) and 47.6 % approval in the remainder of the ward (42.9% against and 9.5% not specifying). The overwhelming majority of those supporting parish arrangements were in favour of the specific petition proposals (of a parish encompassing polling districts NOC, NOD, NOE and NOF being set up and it having a parish council). 17. The Constitutional and Nomination Committee decided that, in relation to Northenden, it was not minded to recommend the constitution of a parish council in any part of the ward at the present stage, but wished to consider alternative (i.e. non-parish) community governance arrangements that could meet the concerns raised in the consultation about the adequacy of existing community governance arrangements. The City Solicitor and Deputy Chief Executive (Performance) were requested to report back to the Committee within 3 months, following consultation with the Wythenshawe Area Committee, on such alternative arrangements. 18. This report is intended to assist the Area Committee in considering possible alternative community governance arrangements and includes information on Page 9 of 24

10 various forms of such arrangements that could be put in place. However, the Committee should not feel itself to be limited to consideration of only those suggestions. 19. Amongst the options for alternative community governance arrangements which the Committee might wish to consider are: Establishment of an area committee/sub-committee for the Northenden petition area; and/or Changes to the ward co-ordination model in Northenden ward. Area Committee/Sub-Committee Arrangements 20. An area committee is a committee (or sub-committee) which satisfies the following conditions: a) it is established to discharge the functions of the authority or to advise the authority or the executive in respect of part of the area of the authority; b) the members of the committee or sub-committee who are members of the Council are elected for wards which fall wholly or partly within that area; and c) The area does not exceed 40% of the area of the authority and its population does not exceed 40% of the population of the authority. 21. The Council is able to appoint an area committee under s.102(1)(a) of the Local Government Act 1972 and any such committee may appoint an area sub-committee under s.102(1)(c) of the Act. The Council may arrange for the discharge of nonexecutive functions by an area committee and the area committee may then subdelegate the exercise of those functions to an area sub-committee (or an officer); the executive may arrange for the discharge of executive functions by an area committee or its sub-committee under s.18 of the LGA 2000 and Regulations 4 and 6 of the Local Authorities (Arrangements for the Discharge of Functions) Regulations Alternatively, the Council may appoint an area advisory committee under s.102(4), LGA 1972 to advise the Council or Executive on any matter relating to the discharge of their functions. Any such advisory committee may appoint a sub-committee to advise the committee. 23. Although the majority of Wythenshawe Area Committee s business involves the consideration of planning matters, the remit of the Committee is much wider than this. The Committee is the primary vehicle for consultation with and representation of the local community on all issues affecting the Wythenshawe area. The Committee s responsibilities are set out in full in Appendix 3. Page 10 of 24

11 24. The establishment, under s.102(1)(a) of the 1972 Act, of a fully-fledged area committee for the petition area or the entire Northenden ward is not advised as this would give rise to a conflict with the existing remit and area of the Wythenshawe Area Committee. Therefore models for the establishment of an area committee or sub-committee which could be considered are: Option A The establishment by Wythenshawe Area Committee of a subcommittee to deal specifically with matters relating to the petition area or alternatively the entire Northenden ward. Option B The establishment by the Council of an advisory Committee for the petition area or alternatively the whole ward. 25. Option A can be set up by the Wythenshawe Area Committee on its own authority, with the Committee deciding which functions to delegate or refer to the subcommittee. Such a sub-committee would logically consist of the 3 councillors for Northenden. 26. Option B would involve an advisory committee being set up by the Council with a remit to advise the Council and the Executive on the exercise of some of their functions in relation to the petition area. Again, this committee would logically consist of the 3 councillors for Northenden. 27. Wythenshawe Area Committee (in option A) or the Council (in option B) could appoint members of the community as co-opted members of the area committee/sub-committee. In option A they would be non-voting members; in option B they could have voting rights. It might be possible to devise a process whereby the co-opted members could be elected by the community (although there may be issues concerning the use of the electoral register for this purpose). 28. Any meeting of an area committee/sub-committee would ordinarily be open to the public and its papers published. Enhanced Ward Coordination System 29. At present, under the ward co-ordination system, Ward Service Co-ordination Group (WSCG) meetings include ward councillors, the Ward Co-ordinator, the Ward Support Officer, the Street Environmental Manager, the Community Safety Coordinator, police community support officers, registered social landlords, neighbourhood wardens and other public sector officers when required (examples would include representatives of Youth and Children s Services, Sports Development, Adult Social Care or the Primary Care Trust). 30. A community meeting is held 2 to 3 weeks prior to the WSCG meeting where representatives from community groups are invited to attend. At present, in Northenden, there is a list of 24 people are invited to attend from tenant and resident Page 11 of 24

12 groups, communities of interest and the community and voluntary sector. Minutes are taken at the meeting and information is fed into the WSCG meetings. Representatives from the community meeting receive minutes from WSCG meetings and can see how their views have been used to shape the meeting and what actions will be taken. Support will be provided to the community meeting representatives through a third sector provider. 31. Within the ward there is also a neighbourhood partnership meeting, which aims to help tackle crime and contribute to community involvement in crime reduction. Ward staff have recognised the need to ensure clear links with this group and ensure that information from this meeting is fed into WSCG meetings. 32. Ward co-ordination is increasingly being driven by an evidence base around the needs and priorities of the ward. This can only be gathered by the ward coordination team collating feedback from various customer and community engagement processes. This should be augmented by survey evidence such as the Place Survey. However, to get a true reflection of the wards needs there may need to be additional engagement events and processes and further discrete survey evidence to fill any gaps in our knowledge. 33. Potential models for the enhancement of the existing ward co-ordination arrangements in Northenden include: Option C work within the existing ward coordination model to actively increase the level of community engagement and representation. Option D as option C, but also nominees from the community meeting to attend the WSCG meeting. 34. The structure of the current ward coordination system can be found at Appendix 4 (with the changes under option D shown in bold). 35. Option C would attempt to work within the existing model, focusing on the following areas: Capacity building work to continue to support community groups with a view to developing their ability to participate effectively through the ward coordination structure. Review of the membership of the community meeting to ensure that representatives from all resident, tenant and community groups in the area who wish to be engaged are invited to attend. This would require a mapping exercise of groups within the ward and writing to the chair or leader of each group to ascertain if they want to be involved. Setting dates in advance for community meetings and ensuring that all invitees are aware of these well in advance. Page 12 of 24

13 Making greater use of the ward coordination web pages to keep residents informed of the ward coordination process. Ensuring that there is a clear structure available (e.g. through the website) to people residing in Northenden on how they can engage with and influence the ward coordination process. Making minutes of both community meeting and WSCG meetings available to people residing in Northenden (e.g. on the website). Ensuring that the neighbourhood partnership meeting feeds into WSCG meetings. 36. Option D would involve all of the above, but in addition the community meeting would elect a specified number of nominees (say 2) from its members to attend the WSCG meeting. At the end of each community meeting the group would agree priorities, which could then be communicated by the 2 elected representatives to the WSCG meeting. The elected representatives could then report back to the next community meeting on progress. 37. The models for enhancement of ward co-ordination discussed above presuppose that they will affect the whole ward. This seems to be necessary given the nature and purpose of the ward co-ordination system; it is difficult to see how the suggested changes could be applied to the petition area alone. Conclusion 38. In summary the options, A to D, presented above to improve community governance in Northenden are: Option A The establishment by Wythenshawe Area Committee of a subcommittee to deal specifically with matters relating to the petition area or alternatively the whole of Northenden ward. Option B The establishment by the Council of an advisory committee for the petition area or the whole ward. Option C work within the existing ward co-ordination model to actively increase the level of community engagement and representation. Option D as option C, but also allow a specified number of nominees of the community meeting to attend the WSCG meeting. Page 13 of 24

14 39. It should be noted that the establishment of an area committee/sub-committee for all or part of Northenden and the enhancement of ward co-ordination arrangements are not necessarily mutually exclusive. 40. In conclusion the Committee is requested to consider whether they wish to recommend: The introduction of any of the above options A to D. The introduction of some other means of improving Community Governance in the area (either as a sole recommendation or alongside one of the recommendations above). Leaving the existing Community Governance arrangements currently in place unchanged. Page 14 of 24

15 Manchester City Council Appendix 1 to Item No. 7 Appendix 1 Northenden Ward by Polling District Page 15 of 24

16 Manchester City Council Appendix 2 to Item No. 7 Appendix 2 Northenden Consultation Results The consultation questions were as follows: 1. Are Northenden s community governance needs being met by the current arrangements? 2. Should parish arrangements be established in all or part of Northenden ward? 3. If so should they be based upon the proposals put forward in the petition? 4. If you answered YES to question 3: a) How many councillors should the parish council have (the legal minimum is 5)? b) Should the parish council be divided into wards? c) If so, where should the boundary of the parish council wards run? 5. If you answered NO to question 3: a) Where should the parish boundary run? b) Should the new parish area have a parish council? c) If so, how many councillors should the parish council have (the legal minimum is 5)? d) Should the parish council be divided into wards? e) Where should the boundary of the parish council wards run? 6. Are there any other (non-parish) arrangements that you think could improve community governance in all or part of the Northenden ward? The results of the consultation are shown below, with separate figures relating to the consultation as a whole, for the petition area only (polling districts NOC, NOD, NOE, NOF) and for the parts of the ward outside the petition area (NOA, NOB, NOG). Due to some responses coming from outside the ward and some providing no address the sum of the figures from within the petition area and those from the remainder of the ward will be slightly less that for the consultation overall. Page 16 of 24

17 Manchester City Council Appendix 2 to Item No. 7 The estimated population of Northenden ward is The total local government electorate for is (5159 within the petition area and 5649) in the remainder of the ward, while the number of residential properties is 6598 (3102 within the petition area and 3496 within the remainder of the ward). Question All responses Petition Area Only (Polling districts NOC, NOD, NOE, NOF) 1 YES 229 YES 194 (36.9%) (34.9%) NO 361 NO 342 (58.2%) (61.5%) Unspecified 30 Unspecified 20 (4.8%) (3.6%) (Total 620) (Total 556) 2 YES 373 (60.2%) NO 227 (36.6%) Unspecified 20 (3.2%) (Total 620) 3 YES 349 (93.6%) NO 11 (3.0%) Unspecified 13 (3.5%) (Total 373) 4(a) 12 Councillors 222 (63.6%) Other Number 118 (33.8%) Unspecified 9 (2.6%) (Total 349) 4(b) YES 320 (91.7%) NO 16 (4.6%) Unspecified 13 (3.7%) (Total 349) YES 343 (61.7%) NO 202 (36.3%) Unspecified 11 (2%) (Total 556) YES 328 (95.6%) NO 3 (0.9%) Unspecified 12 (3.5%) (Total 343) 12 Councillors 216 (65.9%) Other Number 107 (32.6%) Unspecified 5 (1.5%) (Total 343) YES 309 (94.2%) NO 14 (4.3%) Unspecified 5 (1.5%) (Total 343) Polling Districts NOA, NOB and NOG YES 29 (69%) NO 9 (21.4%) Unspecified 4 (9.5%) (Total 42) YES 20 (47.6%) NO 18 (42.9%) Unspecified 4 (9.5%) (Total 42) YES 11 (55%) NO 8 (40%) Unspecified 1 (5%) (Total 20) 5 Councillors 4 (36.4%) Other Number 5 (45.5%) Unspecified 2 (18.2%) (Total 11) YES 6 (54.6%) NO 1 (9.1%) Unspecified 4 (36.4%) (Total 11) Page 17 of 24

18 Manchester City Council Appendix 2 to Item No. 7 4(c) 4 Wards made up of polling districts NOC, NOD, NOE, NOF 275 (85.9%) Other 8 (2.5%) Unspecified 37 (11.6%) (Total 320) 5(a) To encompass all of Northenden Ward 5 (45.5%) Petition area plus NOA 2 (18.2%) Other boundary - 2 (18.2%) Unspecified 2 (18.2%) (Total 11) 5(b) YES 10 (90.9%) NO 1 (9.1%) (Total 11) 5(c) 5 Councillors 3 (30%) 7 Councillors 2 (20%) 14 Councillors 2 (20%) Other number 2 (20%) Unspecified 1 (10%) (Total 10) 5(d) YES 5 (50%) NO 3 (30%) Unspecified 2 (20%) (Total 10) 5(e) YES 5 (71.4%) NO 2 (28.6%) (Total 7) 6 Due to open nature of question, not 4 Wards made up of polling districts NOC, NOD, NOE, NOF 271 (87.7%) Other 8 (2.6%) Unspecified 30 (9.7%) (Total 309) To encompass all of Northenden Ward 2 (66.7%) Other boundary - 1 (33.3%) (Total 3) YES 3 (100%) NO (0%) (Total 3) 5 Councillors 1 (33.3%) 7 Councillors 2 (66.6%) (Total 3) YES 0 (0%) NO 3 (100%) Unspecified 0 (0%) (Total 3) N/A (Total 0) Due to open nature of question, not 4 Wards made up of polling districts NOC, NOD, NOE, NOF 2 (33.3%) Other 0 (0%) Unspecified 4 (66.7%) (Total 6) To encompass all of Northenden Ward 3 (37.5%) Petition area plus NOA 2 (25%) Other boundary - 1 (12.5%) Unspecified 2 (25%) (Total 8) YES 7 (87.5%) NO 1 (12.5%) (Total 8) 5 Councillors 2 (28.6%) 14 Councillors 2 (28.6%) Other number 2 (28.6%) Unspecified 1 (14.3%) (Total 7) YES 5 (71.4%) NO 0 (0%) Unspecified 2 (28.6%) (Total 7) YES 5 (71.4%) NO 2 (28.6) (Total 7) Due to open nature of question, not Page 18 of 24

19 Manchester City Council Appendix 2 to Item No. 7 amenable to full statistical analysis. amenable to full statistical analysis. amenable to full statistical analysis. Page 19 of 24

20 Manchester City Council Appendix 3 to Item No. 7 Appendix 3 Functions of Wythenshawe Area Committee The Committee consists of the 15 councillors representing the following wards: Baguley Brooklands Northenden Sharston Woodhouse Park The Committee has the terms of reference and responsibilities set out below Delegations 1. To fulfil the role as the primary vehicle for consultation with the local community on all issues affecting the Wythenshawe area and to represent the views of the area on problems, needs and deficiencies which ought to be dealt with and to which the Council should direct its attention. 2. To determine applications for development within Wythenshawe, including applications for consent to display advertisements and proposals for Crown Development, but excluding applications where the Committee is minded to take a decision contrary to the professional opinion of the Head of Planning, applications for listed building and conservation area consent and applications for planning permission where by reason of their scale or the provisions of City Council policies the proposals are considered by the Head of Planning to be of more than local significance. 3. To call public meetings to discuss any question relating to the area. Recommendations 4. To review and report to the Executive on the means by which the Council's assets in Wythenshawe can be channelled to meet community objectives. 5. To make comments to the Planning and Highways Committee on major development proposals as they relate to the area. 6. To refer to the Planning Committee individual development proposals within Wythenshawe where members of the Area Committee are minded to vote against the recommendation of the Head of Planning in the report. 7. To oversee and advise the Executive on the input of the various Departments into management of Wythenshawe Forum and the Civic Centre area. Page 20 of 24

21 Manchester City Council Appendix 4 to Item No. 7 Appendix 4 Structure of the Ward Coordination System Ward Meetings Ward Cllrs and ward staff Council officers, GMP, RSL's and Community Reps Neighbourhood Partnership Meetings Community Meeting feeding into ward meeting Reps voted on by each resident/tenant group Third Sector Provider capacity building support to community representatives Tenant/ Resident Groups Community of Interest groups Community and Voluntary sector Groups Changes under option D are shown in bold. Page 21 of 24

22 Manchester City Council Appendix B to Item No. 7 Appendix B Excerpt from Minutes of the meeting Wythenshawe Area Committee 24 September 2009 WAC/09/37 Community Governance Review alternative arrangements in Northenden Consideration was given to a joint report of the City Solicitor and Deputy Chief Executive (Performance) subsequent to the decision of the Constitutional and Nomination Committee that following the Review of Community Governance arrangements it was not minded to introduce parish arrangements in Northenden, and to consult Wythenshawe Area Committee on what alternative community governance arrangements might be put in place. A number of members indicated that they did not support a model that imposed an additional layer of bureaucracy in the area, but were generally supportive of the proposal to develop and extend the existing ward coordination model to give a stronger focus to community engagement and support to community groups. Members highlighted the importance of reflecting good practices in other parts of the city about using NSF and cash grants to engage residents, of ensuring that the separate identities of different parts of the Northenden Ward were reflected in the community engagement activity feeding into ward co-ordination, and ensuring that the alignment of a research officer to the Ward was used to gather the full views of residents, including those who were traditionally hard to reach. The Deputy Chief Executive (Performance) outlined to the Committee the delivery mechanisms that would be involved, stressing the important role of the research officer in bringing information together that would give members and the wider community a truly representative picture of the ward, and the important contribution that regular residents surveys would make to securing a good cross section of community views in the ward. One member reminded the Committee that 60% of the residents of Northenden had indicated support for a parish council, and he moved that no arrangements be adopted that did not include the establishment of a parish council in the ward. The motion was not supported. Decision (Councillor Eakins dissenting) To recommend to the Constitutional and Nomination Committee the adoption of an enhanced version of Option C incorporating work within the existing ward coordination model to (a) actively increase the level of community engagement and representation, including the involvement of a research officer as described by the Deputy Chief Executive, and (b) to ensure that the separate identities of different parts of the Northenden Ward are reflected in the community engagement activity feeding into ward co-ordination and with a specific focus on - Page 22 of 24

23 Manchester City Council Appendix B to Item No. 7 Capacity building work to continue to support community groups with a view to developing their ability to participate effectively through the ward coordination structure. Review of the membership of the community meeting to ensure that representatives from all resident, tenant and community groups in the area who wish to be engaged are invited to attend, including work to engage hard to reach groups. This would require a mapping exercise of groups within the ward and writing to the chair or leader of each group to ascertain if they want to be involved. Setting dates in advance for community meetings and ensuring that all invitees are aware of these well in advance. Making greater use of the ward coordination web pages to keep residents informed of the ward coordination process. Ensuring that there is a clear structure available to people residing in Northenden on how they can engage with and influence the ward coordination process. Making minutes of both community meeting and WSCG meetings available to people residing in Northenden (e.g. on the website). Ensuring that the neighbourhood partnership meeting feeds into WSCG meetings. Page 23 of 24

24 Manchester City Council Appendix C to Item No. 7 Appendix C Criteria to be met by Ringway Parish Council a) Ringway Parish Meeting must satisfy its statutory obligation of meeting once, between 1 March and 1 June inclusive, a year and meet more often if justified by parish matters. b) Ringway Parish Council must satisfy its statutory obligation of holding its annual meeting each year. c) Ringway Parish Council must satisfy its statutory obligation to hold at least a further 3 meetings during the year and also meet on such other occasions as are justified by the needs of the parish. d) meetings of Ringway Parish Meeting and Ringway Parish Council must satisfy their statutory obligations to properly minute their meetings. e) Ringway Parish Council must satisfy their statutory obligation to make proper accounts. f) Ringway Parish Council and Ringway Parish Meeting must abide by any other statutory obligations that apply to them. Page 24 of 24