What are the expected outcomes of UC Berkeley s IT strategic planning process?
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- Louise Henderson
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1 What are the expected outcomes of UC Berkeley s IT strategic planning process? The first phase of IT strategic planning will take place during Spring 2004 and the focus will be to respond to the direction set by the Strategic Academic Plan and to create three specific outcomes: Guiding principles for IT at UC Berkeley. A short list of critical IT opportunities and challenges that UC Berkeley must address in order for UC Berkeley to survive and thrive in the next five years. A prioritized list of initiatives and operational improvements to address the critical opportunities and challenges. Take a look at the Strategic Planning Phases graphic to see where these outcomes fit into an overall strategic planning process.
2 Strategic Planning Phases, Questions, and Elements Strategic thinking and planning is the process of deciding the optimal balance between the unbounded needs of campus constituents and the significantly limited available resources to achieve UC Berkeley s priorities during the next five years. Phase 1 Establish Your Identity Phase 2 Develop and Implement an Action Plan to Achieve Your Strategic Priorities Phase 3 Evaluate How Well Your Actions Address Your Strategic Priorities Who are we? UC Berkeley s Guiding Principles UC Berkeley s Guiding IT Principles Constituents & Stakeholders Competitors & Partners External Environment Internal Environment Where do we want to be? Vision Critical Opportunities and Challenges Strategic Priorities Where are we now? Goals & Outcomes Initiatives Operational Improvements How will we get there? Performance Measures How will we know how we are doing? Katherine Mitchell and Jon Bain COrE - UC Berkeley - Fall 2000 (rev. 2/04)
3 Which departments and committees can help identify the IT needs of key campus constituent groups? Campus-wide Library Campus s Representing Key Constituent Groups Campus-wide IT ISLiT Library Senior Cabinet Staff Tom Leonard Jack McCredie COMP Academic Senate on Computing & Communications Ken Goldberg EBSC e-berkeley Steering Paul Gray EBITF e-berkeley Implementation Task Force Jim Hyatt ETC The Educational Technology ASSCS Administrative & Student Services Computing Subcommittee ITAC Information Technology Architecture IST Mngmt Team Jack McCredie Arrows indicate the connections between departments/ committees and key campus constituent groups in Philip Stark (Christina Maslach) Jim Hyatt Tessa Michaels Key campus constituent groups and their IT needs Faculty: Faculty: Students: Faculty, Faculty, Campus Campus Research* Teaching Learning Staff, & Staff & IT Infrastructure IT Students: Students: Security Basic Administrative Services Systems *Also include Vice Chancellor Beth Burnside and Professor Ron Gronsky, Chair of the Academic Senate COrE 4/9/04
4 IT Strategic Planning Activities Spring 2004 February/March Lead 1. Meet with IT-related committees & groups to present & discuss the Jack McCredie, Ken Goldberg IT strategic planning process. Katherine Mitchell (facilitator) 2. Define scope of February-June 2004 IT strategic planning process. Shel Waggener 3. Compile background documents to set the context for IT planning. Barbara Morgan, Shel Waggener March 4. Meet with IT-related committees & groups to gather input on current IT Jack McCredie, Katherine Mitchell resources/services & 5-year vision. Identify key IT opportunities/challenges. 5. IT-related committees & groups discuss & draft guiding principles for IT. Chairs & Directors 6. Update IT Strategic Planning Sponsor, EVCP Paul Gray. Jack, Ken, Katherine April 7. Chairs/Directors of IT-related committees and groups meet to discuss & Paul, Jack, Ken, Chairs, Directors, draft working guiding principles for IT and critical IT opportunities/challenges. Katherine (facilitator) 8. Meet with IT-related committees & groups to gather feedback on draft Jack McCredie, Katherine Mitchell documents, develop & discuss initiatives/ operational improvements to address the critical issues & support the guiding principles. 9. Update IT Strategic Planning Sponsor, EVCP Paul Gray. Jack, Ken, Katherine May 10. Chairs/Directors of IT-related committees/groups meet to discuss and Chairs/Directors/ prioritize initiatives/operational improvements to address the critical issues. Katherine (facil.) 11. Circulate draft for comment. Finalize recommendations by June 30. Jack/Ken
5 IT Strategic Planning Roles IT Strategic Planning Sponsor Paul Gray, Professor, Executive Vice Chancellor & Provost, and Chair, e-berkeley Steering IT Strategic Planning Co-Chairs Ken Goldberg, Professor and Chair, Academic Senate Computing & Communications (COMP) Jack McCredie, Associate Vice Chancellor, Information Systems and Technology IT Strategic Planning Chairs & Directors >Gather input from members/staff. >Meet on April 6 and May 18 to discuss and draft the three IT strategic planning process outcomes: IT guiding principles Critical IT opportunities/challenges Prioritized strategies/ initiatives Beth Burnside, Professor, Vice Chancellor, Research, and Chair, Research Budget Working Group Ken Goldberg, IT Strategic Planning Co-Chair Paul Gray, IT Strategic Planning Sponsor Ron Gronsky, Profession and Chair, Academic Senate Jim Hyatt, Vice Chancellor, Budget and Finance, and Chair, Administrative and Student Services Computing Subcommittee (ASSCS), and Chair, e-berkeley Implementation Task Force (EBITF) Tom Leonard, Professor and University Librarian Christina Maslach, Professor and Vice Provost, Undergraduate Education Jack McCredie, IT Strategic Planning Co-Chair Tessa Michaels, Chief Technology Officer, Business and Administrative Services, and Chair, Information Technology Architecture (ITAC) Philip Stark, Professor and Chair, Educational Technology (ETC) Shel Waggener, Director, Central Computing Services IT Strategic Planning Process Team >Design and coordinate IT strategic planning process. >Coordinate with e-berkeley. >Facilitate gathering input from IT-related groups and committees. Teresa Costantinidis, Chief Operating Officer, Haas School of Business Ken Goldberg, IT Strategic Planning Co-Chair Jack McCredie, IT Strategic Planning Co-Chair Katherine Mitchell, Organizational Development Consultant, Center for Organizational Effectiveness Barbara Morgan, Director, Strategic Technology Planning Shel Waggener, Director, Central Computing Services
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