WebEx Meeting Center: How to Join a Session and Share Content

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1 WebEx Meeting Center: How to Join a Session and Share Content To Join a Meeting Using Your Computer 1. Click Join WebEx Meeting in the meeting invitation that you received. The Meeting Information page opens in your preferred web browser. 2. Enter your name and your address (optional) when prompted. 3. Click Join. You are connected to the meeting. To Connect to Audio 1. Click the three dots at the bottom of the audio button. 2. Select one of the following options: Click Call Me (recommended option) I Will Call In Call Using Computer (least preferred option) Then Enter your phone number. 2. Click Call Me. You will receive a call and may be prompted to press 1 to connect. 1. Dial the phone number shown on your screen. 2. When prompted, use your telephone keypad to enter the access code, and the Attendee ID shown on your screen. Note: It is very important that you enter the Attendee ID in order to link your video and audio. Chose this option to connect to audio using your computer microphone and speakers. If you need to adjust your speaker and microphone settings, click Audio + Computer Audio Settings in the menu bar. Note: Due to variable quality and internet connectivity the audio quality may be very poor. Sharing Content You can access all options for sharing content during your meeting from the Share menu. Or, from the sharing pane on the Quick Start page, you can click the large button to access your most recently used sharing option, and click the dots at the bottom to launch one of the other common sharing tools. 1

2 My Screen: Share what is currently on your computer screen with participants instantly. If you have multiple monitors connected to your computer, select the monitor you want to share. Participants will see everything on your screen within their Content Viewer, while you see it with session controls at the top of your screen. Application: Select an application from the list of running applications, then click Share. Participants can see the application on your computer, even if they do not have it installed on their own. Best Practice: Open the application before you share it. If you don t have the application open, click Other Application, choose the application, then click Share. If you have multiple monitors connected to your computer, avoid sharing applications displayed on different monitors. Whiteboard: Open a new whiteboard for annotation. Use the annotation tools to draw or write on the whiteboard. Grant annotation privileges to allow your participants to also collaborate. File (Including Video): Locate files you want to share, then click Open. If you select multiple files for sharing, you can access them during your meeting using tabs at the top of the Content Viewer. Note: If notes have been added to a shared PowerPoint presentation created with PowerPoint 2010 or earlier, they will be available to the presenter in the PPT Notes panel. For best results when sharing presentations created with PowerPoint 2013 or later, use Share Application. 2

3 WebEx Meeting Center: Using the Polling Feature Introduction The Polling feature allows the host or presenter to conduct a survey or questionnaire with attendees during a WebEx meeting. You can create, edit, and save a poll using the Polling panel within a WebEx session. The Polling Panel To open the Polling panel during a meeting: From the icon tray or Panels menu, click Polling. Polling panel sections: 1

4 The Polling panel toolbar: Icon Label Use this tool to... Save Save the current poll questions, with or without the responses, to your computer. Open Open a poll you previously saved on your computer. Move up/down Move the question or answers currently selected in the Poll Questions section. Edit Edit the questions or answers currently selected in the Poll Questions section. Delete Delete the question or answer currently in the Poll Questions section. Creating a Poll 1. Open the Polling panel. 2. Under Question select a Type. For Multiple Choice, make a selection from the drop-down: o Single Answer: displays as radio buttons and allows only one selections. o Multiple Answers: displays as check boxes and allows multiple selections. 3. Click New and type a question in the Poll Questions text box that appears. 4. Press Enter or click Add. A blank answer text box appears below the question. 5. Use the table below to determine your next step based on the poll question type. Multiple choice 1. Type an answer to the question. 2. Press Enter or click Add. Another blank answer text box appears below the current answer. 3. Repeat until all answers for this question are entered. Short answer 1. Do one of the following: Leave the text box empty; or Type the expected response in the text box; it will display only in the presenter s Polling panel. 2.Press Enter. The answer text box shrinks in size and turns blue to indicate it s been saved. 6. Repeat steps 2-5 until all questions and answers are entered. 7. Optional steps. You may: o Select Record individual responses to view and/or share each participant s responses in the poll results. o Click Options to modify or disable the default 5-minute time limit set for the poll. 8. Click the Save icon on the polling toolbar to save the poll for use in a future WebEx meeting. The Save Poll Questions As window opens. 9. Type a name for the file in the File Name box and click Save. Alternatively, follow the steps outlined below to administer the poll in the current session. Administering a Poll The poll you will deliver must be open in your Polling panel. To access a poll saved on your computer: On the polling toolbar, click the Open icon. The Open Poll Questions window opens. Navigate to the proper folder and select the poll file (.atp extension). Click Open. The poll opens in your Polling panel. 2

5 To conduct the poll with your attendees: At the bottom of the Polling panel, click Open Poll. The poll opens in the attendee Polling panel and is available for input. Your Polling panel sections change to display the Poll in progress information and Polling status. Attendees responses are added to the Results column as they are submitted. The time limit and time remaining, if set, are displayed. To monitor attendees progress: In the polling status section click the three dots. The Attendee Status Details window opens. As participants respond to the poll, their names and status display in the appropriate sections. To close the poll: Click Close Poll or allow a timed poll to close automatically when the time expires. Any attendees who have begun the poll, but not submitted it, will see a dialog box asking if they want to submit their answers. Click Close Poll or allow a timed poll to close automatically when the time expires. Any attendees who have begun the poll, but not submitted it, will see a dialog box asking if they want to submit their answers. Sharing Poll Results After administering your poll to attendees, you may choose to share the results with them. To share poll results: 1. In the Share with section, select one or more options: Select this option... Poll results Individual Results *Available if you select Record individual responses when creating the poll...to share...the Results statistics and Bar Graph for each question in the attendee s Polling panel....individual attendees answers to each question. The results are automatically displayed in a new Polling Results window via Web Browser Sharing. Click Apply. The poll results are displayed for attendees. 3

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