TENDER FOR Integrated Web Based Software Development For Training Related Activities At NADP NATIONAL ACADEMY OF DEFENCE PRODUCTION AMBAJHARI, NAGPUR

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1 NATIONAL ACADEMY OF DEFENCE PRODUCTION AMBAJHARI, NAGPUR TENDER FOR Integrated Web Based Software Development For Training Related Activities At NADP Page 1 of 12

2 1. SCOPE OF WORK: I. The vendor should develop the software solution on the basis of detailed specification enclosed as Annexure-I and implement the at NADP, Nagpur. II. The software solution should be a web application, developed in Microsoft.NET platform with SQL Server 2008 R2 as the back-end RDBMS.(On windows server 2008 configured with share point. III. The software solution should be designed in such a way that it can handle large quantities of data for analysis and generation of reports. IV. Both the software solution and the web portal should be user-friendly and easy to navigate. V. Required Software developed should be able to work seamlessly with the existing data base. VI. Cross browser compatible, user-friendly design a. W3C CSS 2 and xhtml compliant designs VII. VIII. The necessary training for the users of the system should be done by the vendor. On acceptance of the software, the vendor shall be responsible for the following: i. Installing the software on NADP Server (windows 2008 with sharepoint server configured) ii. Including handing over the complete software source code and technical documentation like Process flow diagrams etc. iii. Training the users. IX. The software solution thus developed would remain a property of NADP, and it would have complete ownership rights on the software. X. The vendor must deploy sufficient manpower at NADP office for the collection and collation of data, development and maintenance of the software. XI. The vendor must provide the software development personnel, for the smooth progress of the project and work as above. XII. Maintenance: The vendor shall be maintaining the software for 1(One) year after the date of implementation. Page 2 of 12

3 2. CONDITIONS OF CONTRACT I. Delivery and installation period: Maximum eight to twelve weeks from the date of work order. The installation report should be signed by the firm engineer jointly with authorized NADP staff. II. III. Successful tenderer will have to adhere to the delivery schedule strictly. NADP reserves the right to cancel the work order if project is not executed within the stipulated time and to place the order with other party. Payment terms: 70% on successful and satisfactory installation certified by authorized representative of NADP. Balance 30% will be released as quarterly installments based on successful provision of maintenance support. IV. The supplier s request for payment shall be made in writing accompanied by relevant document such as proper invoice and installation reports duly signed by NADP S representative. 3) BIDDING PROCEDURE The prescribed tender documents consisting of (I) Technical Bid : The vendor should give class wise confirmation for all the features enlisted in Annexure I under MDP and PTC Modules. Deviation if any should be clearly brought out in the technical document for evaluation. (II) Financial Bid Sealed separately in two different envelopes, super scribing Technical Bid and Financial Bid, as the case may be, and placed in a duly sealed big single envelop super scribing Bid For Development Of Web Based Software Application For TRA has to be dropped in the Tender Box or sent by post/ courier. Financial Bid (Price Schedule) Prices should be quoted in INR inclusive of all taxes, installation charges. Price should be quoted with 1year s maintenance : Annexure A Sr.. Items Quantity Taxes Discout Total Page 3 of 12

4 No (If any) Price 1 Development & installation of web based (VPN network) software application for NADP (including user training) 2 One year onsite support at NADP Net Price (Net price in word:- ) Total Bid Price in Rs. n words 4). EXTENSIONS OF TIME If at any time during performance of the Contract, the Service Provider should encounter conditions impeding timely provision of the Services, the Service Provider shall promptly notify the department in writing of the delay, its likely duration, and its cause. As soon as practicable after receipt of the Service Provider s notice, the department shall evaluate the situation and may at its discretion extend the Service Provider s time for performance, whether it would be with or without imposition of liquidated damages. Liquidated Damage will at rate of 0.5% per week however, total Liquidated Damage shall not exceed value of 10% of the contract beyond original delivery period. Page 4 of 12

5 5). DOCUMENTS TO BE SUBMITTED: Interested vendors shall furnish the following documents along with Tender Form:- a. Company Profile b. Write up on company s experience as a provider for software solutions c. Details of similar and relevant projects handled of approximate 70% value of estimated cost. d. Audited financial statement for last three years e. Financial bid should be enclosed in a separate sealed envelope. f. Certifications like ISO 9001:2008, Microsoft Gold Partner etc, if any. g. Write-up on description of approach, methodology & work plan for the proposed solution. h. Certificate of incorporation/registration etc. Page 5 of 12

6 ANNEXURE-I NADP Training Management System. Detailed Specification for Integrated applications software for Training related activities at NADP Modules included in the software are: MDP MODULE PTC MODULE 1. MDP MODULE 1.1. GENERAL 1.2. This will be a web based application and can be accessed by MDOs of factories for sending online nominations and confirmation of participants for any MDP course Each IOFS officer can login for sending their training needs and arrival details for the course they have been confirmed Course Design : Training Needs ( a login for each IOFS officer with password) Course Master Faculty Participants Nominations Time Table (session wise) Feedback (online) Account Management for the course Budget allocation master (course wise) Faculty remuneration master All type of expenses details related to the Course Page 6 of 12

7 2. PTC MODULE 2.1. GENERAL 2.2. Course Design 2.3. IOFS-Master 2.4. Course Master yearwise 2.5. Faculty 2.6. Time Table (session-wise) 2.7. Account Management for the course Budget allocation master (coursewise) Faculty remuneration master All type of expenses details related to the Course 2.8. Feedback Couse Evaluation Feedback Faculty Evaluation Feedback Facility Evaluation Feedback 2.9. Examination Examination will be held many times in a year Results should be maintained through database Report for result and summary should be designed 3. OBJECTIVES OBJECTIVES 3.2. Topic 3.3. Higher Level Topic master is required. So topic can be related with course Course Types These are required for grouping of the course Course wise details Containing topics covered faculty involved Page 7 of 12

8 Sessions covered by each faculty Participants feedback Ranking of faculty based on participants feedback Expenses involved for the course Nominations for the course Participants for the course Marks scored by the participant Course director will be course wise, may not be able to access other courses. Automatic rating for course (by aggregate) is required Participant s attendance recording Session means one and quarter hours duration, and five / six sessions are involved in a day Recommendation of the course from course director Recommendation of the course from principle director MDO should be able to,( Each MDO should be given an ID and password for login) Nominate online Confirm participants online Give the feedback online topic and faculty wise Attend to test online Test of the course Test will be for complete course or selected topics Test schedule will decide the same Test questions will be objective or subjective for answers Marks pattern will be decided for each course Test parameters will be course wise Same test can be presented to every student attending the session or topic or course From Administration side User management and user rights management Course must be added by administrator only Faculty Faculty feedback about the participants, need to be online Faculty of one assigned topic should not access other unassigned topics Automatic rating (by aggregate) of faculty required course topic wise Transportation during the course period, Participant should be able to enter the arrival details Page 8 of 12

9 As per the arrival details, NADP will make available the pickup for the participant Hostel facility Online assigning of room no and residing period in NADP hostel Billing for room rent and food charges Evaluation of participants by faculty 4. Standard Flow: Create course Create Course Schedule Create Test Parameters for the course Declare course on the website For every course all current employees are eligible Flow starts from launching of course online Declaring the course Declaring course details Making available online registration for course Confirmation on nominations Displaying the Final nominated list of students on website for course during course period Transportation is made available Room made available in hostel Started attending the course At end of the course, participant gives the feedback Aggregation of feedback marks on course wise and faculty wise to be done Then participant gives online test On completion of the test, the marks will be automatically calculated After that, faculty will give the feedback of the student, immediately on completion of his session Aggregation on feedback and test marks for participants will be automatically calculated. Expenses to be enter session wise Remarks and Recommendation from the course director Marking of completion of the course is required. Page 9 of 12

10 Remarks from the principle director to record 5. Brief Details of input/output is given below 5.1. Inputs Course Types Topic Master Users All employees are users Employees Master (IOFS DATABASE STRUCTURE) Personal No Designation Name Factory Grade 5.2. Sub Master Employee Contact Details (a separate form to be designed to get this data from all employees) Personal No ID Contact No Faculties Faculty Code Name Factory Contact Nos Id Courses Name Course Code Page 10 of 12

11 Duration No of days Venue Course Director Assistant Course Director Participant Levels (are linked to from grade to grade of employees) Course wise nomination recording Course code Employee code Course Wise Participants Course Code Employee Code Course wise Topics Course Schedule Course Wise Topic Wise Test Schedule Creation Course Wise Topic Wise Test Creation Course Wise Topic Wise Faculty Assigning Participant arrival For Course Hostel Recording For Participants for Course Hostel Billing for Day for participant for course Course wise Session Wise Expense Recording (including faculty charges) Course wise attendance recording Course wise Topic Wise Participant feedback recording Course wise participant wise faculty feedback recording Online Test Recommendations recording of course director and principal director Page 11 of 12

12 6. Outputs Course Calendar online List of nominations sent by MDO of each factory Course alert On comnet On Intranet Site Report generation for the course, Course Aggregate marks for the course Aggregate marks of faculties (faculty wise) Suggestions from the participants Expense details of the course Recommendation of the course director Remarks from Principle director Searchable forms are required for searching Course Course wise Topics Faculties Ranking of faculties Participants Course attended Ranking for course Topic Wise Faculties with rating Feedback from students All the input forms if possible to print it All list of input parameters. Page 12 of 12

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