Trade Show & Advertising Info

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1 THE Ultimate Indoor Racing Experience Trade Show & Advertising Info Last years vendors will have first option to renew. Renewal must be received by November 8, Any space not renewed by deadline will be available to new vendors on a first come basis. If you need tables draped or carpeting for your booth, please call Pam at Midwest Decorating We are excited to see all of you again. Please find below some of the important info that you won t want to forget. See you soon. TULSA SHOOT-OUT MOVE-IN Monday, Dec. 30th 2 pm-8 pm Tuesday, Dec. 31st 10 am-6pm Chili Bowl Program Ad deadline: Dec. 13th CHILI BOWL MOVE-IN Saturday, Jan pm-6 pm Sunday, Jan am-8 pm ALL VENDORS MUST BE MOVED IN BY SUNDAY The only thing that can be moved in After Sunday night are things that can be carried in. Shipping address for the events: Expo Square Attn: Gerald Young Trade Show Coordinator: Donna Harris % Chili Bowl-Booth Name Office # E 15th St. Fax# Tulsa, OK

2 Please complete and return this contract with the required 50% deposit to TULSA SHOOTOUT (Trade Show Coordinator). Booths in the TULSA SHOOTOUT Trade Show are assigned on a first-come, first served basis. All booths must be paid in Full prior to move-in. Whether you are selling a product or not you must include your Federal Tax ID # to be allowed to set up in the Tradeshow. Any monies collected in the sale of goods and services is subject to local tax that must be paid before a vendor is allowed to leave. We, the undersigned, hereinafter, referred to as Exhibitor, do hereby submit our application for the reservation of display space as an exhibitor in the TULSA SHOOTOUT Trade Show, subject to all terms, conditions and regulations governing the show and its production as set forth on the reverse side of this contract. (Please type or print clearly) Company Date Street Address City State Zip Federal Tax ID # Owner: Oklahoma Sales Tax # (only applicable to businesses based in Oklahoma) Address Web Address Name of person in charge of applicant s exhibit arrangements: Phone Fax Authorized By (signature) Print BOOTH LOCATIONS in accordance with our Option Renewal Form, previous exhibitors will be given the option to renew their booth space from the previous year, by November 8. Existing exhibitor requests for booth location changes and new exhibitors will be assigned booth space upon availability by date of payment received. Total number of 10 X 10 Booths requested Booth Space # Amount of deposit enclosed (50%) Credit Card Holder Name Credit Card # Expiration Date Visa MasterCard Payment Amount enclosed with application: Check # Mail Payment to: Tulsa Expo Raceway-Attn: Donna 1141 South 83rd East Ave. Tulsa, OK TULSA SHOOTOUT Trade Show Pit Passes Included $900 per single 10 X 10 booth $1800 per 10 X 20 $2,700 per 10 X 30 booth $3,600 per 10 X 40 Paid Ck # Booth Assigned Special Needs:

3 HOURS - Show dates are December 28th, 29th & 30th, 2012, opening on Friday and closing on Sunday. The show opens at 9:00 am and closes at midnight each day. All booths must be open and staffed during show hours. MOVE IN/OUT - Exhibitors may begin moving into the building on Monday December 30th from 2:00 p.m. until 8:00 p.m., and Tuesday 10:00 a.m. until 8:00 p.m. ONLY. Everyone MUST be moved in by Tuesday, December 31st, Wednesday is a practice day and we will not be able to move in on practice day. Move-out is Saturday, Jan. 4th from Midnight until done, or Sunday (if you wait until Sunday there is no security Saturday night). ABSOLUTELY NO EARLY MOVE -OUT. BOOTHS - The promoter will provide a standard booth identification sign, back and side draperies. BOOTH SHARING - Representatives staffing any booth must be employed by the exhibitor. If booth space is shared with an unrelated company, a charge will be assessed. BOOTH ASSIGNMENTS: After November 8, 2013 booths will be assigned by date of payment received. TRADEMARK/COPYRIGHTS - No exhibitor may sell apparel/souvenirs with the Tulsa Shootout and/or Shootout. Trade Show management reserves the right to restrict exhibitors from displaying inappropriate materials/items in booth. For any questions contact: Donna Harris (918) The contractual agreement is between the Tulsa Shootout (Promoter) and (Exhibitor). As the Exhibitor, I agree to abide by all rules and regulations of the Promoter and uphold the tasteful qualities of this family oriented event. Special request or any questions regarding Promoter s rules and regulations, contact, Chili Bowl Nationals, (918) or Donna Harris. I agree as the exhibitor that I have read the rules and regulations of the 2014 Tulsa Shootout. EXHIBITOR SIGNATURE:

4 Please complete and return this contract with the required 50% deposit to CHILI BOWL NATIONALS (Trade Show Coordinator). Booths in the CHILI BOWL NATIONALS Trade Show are assigned on a first-come, first served basis. All booths must be paid in Full prior to move-in. Whether you are selling a product or not you must include your Federal Tax ID # to be allowed to set up in the Tradeshow. Any monies collected in the sale of goods and services is subject to local tax that must be paid before a vendor is allowed to leave. We, the undersigned, hereinafter, referred to as Exhibitor, do hereby submit our application for the reservation of display space as an exhibitor in the CHILI BOWL NATIONALS Trade Show, subject to all terms, conditions and regulations governing the show and its production as set forth on the reverse side of this contract. (Please type or print clearly) Company Date Street Address City State Zip Federal Tax ID # Owner: Oklahoma Sales Tax # (only applicable to businesses based in Oklahoma) Address Web Address Name of person in charge of applicant s exhibit arrangements: Phone Fax Authorized By (signature) Print BOOTH LOCATIONS in accordance with our Option Renewal Form, previous exhibitors will be given the option to renew their booth space from the previous year, by November 8. Existing exhibitor requests for booth location changes and new exhibitors will be assigned booth space upon availability by date of payment received. All booths MUST be paid in FULL by January 10, 2014, before MOVE -IN. Total number of 10 X 10 Booths requested Booth Space # Amount of deposit enclosed (50%) Credit Card Holder Name Credit Card # Expiration Date Visa MasterCard Payment Amount enclosed with application: Check # Mail Payment to: Tulsa Expo Raceway-ATTN: Donna 1141 South 83rd East Ave. Tulsa, OK CHILI BOWL NATIONALS Trade Show Pit Passes ARE NOT Included $900 per single 10 X 10 booth $1800 per 10 X 20 $2,700 per 10 X 30 booth $3,600 per 10 X 40 Paid Ck # Booth Assigned Special Needs:

5 HOURS - Show dates are January 13, 14, 15, 16,17, & 18, 2014, opening on Monday and closing on Saturday. The show opens at 10:00 am and closes at midnight each day. All booths must be open and staffed during show hours (except during races). MOVE IN/OUT - Exhibitors may begin moving into the building on Saturday January 11 from 12:00 p.m. until 6:00 p.m., and Sunday 10:00 a.m. until 8:00 p.m. ONLY. Everyone MUST be moved in by Sunday, January 6, Monday is a practice day and we will not be able to move in on practice day. Moveout is Saturday, January 18 from Midnight until done, or Sunday (if you wait until Sunday there is no security Saturday night). ABSOLUTELY NO EARLY MOVE -OUT. BOOTHS - The promoter will provide a standard booth identification sign, back and side draperies. BOOTH SHARING - Representatives staffing any booth must be employed by the exhibitor. If booth space is shared with an unrelated company, a charge will be assessed. BOOTH ASSIGNMENTS: After November 8, 2013 booths will be assigned by date of payment received. TRADEMARK/COPYRIGHTS - No exhibitor may sell apparel/souvenirs with the Chili Bowl Nationals, Chili Bowl Midget Nationals and/or Chili Bowl. Trade Show management reserves the right to restrict exhibitors from displaying inappropriate materials/items in booth. For any questions contact: Donna Harris (918) The contractual agreement is between the Chili Bowl Nationals (Promoter) and (Exhibitor). As the Exhibitor, I agree to abide by all rules and regulations of the Promoter and uphold the tasteful qualities of this family oriented event. Special request or any questions regarding Promoter s rules and regulations, contact, Chili Bowl Nationals, (918) or Donna Harris. I agree as the exhibitor that I have read the rules and regulations of the 2014 Chili Bowl Nationals. EXHIBITOR SIGNATURE:

6

7 Ad deadline for 2014 Lucas Oil Chili Bowl Nationals Souviner Program is 13th

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