Perform this procedure when an invoice needs payment via ACH Debit. This currently occurs for five Third Party Remittance Vendors.

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1 Purpose Use this procedure to post a payment document for an ACH Debit payment. Trigger Perform this procedure when an invoice needs payment via ACH Debit. This currently occurs for five Third Party emittance Vendors. Prerequisites Third party remittance vendors (4xxxxx) paid via ACH Debit must have payment method "W" set on the vendor master record as the invoices post without a payment method All other approved invoices must have a payment method of "W" set on the invoice Central Accounting has confirmed the invoices and forwarded their approval to make the payment to Payroll and Treasury Payroll has instructed the vendor to execute the ACH Debit On the settlement date, Treasury receives confirmation and s the Tracing Number to the AP Central Accounting Payment Processor Menu Path Use the following menu path to begin this transaction: N/A Transaction Code F-53 Helpful Hints /O/C column in tables represents equired, Optional, or Conditional entry The bank sub-ledger account is based on the payment method Use G/L account # (General-EFT Out) for ACH Debits from the City's General Account The eference field becomes the 15-digit bank Tracing Number. DO NOT enter the letters "TN" that proceed the Tracing Number Use the default Document Type "ZP" 7/28/201112:13 AM Page 1 of 10

2 Procedure 1. Start the transaction using the menu path or transaction code. The Post Outgoing Payments: Header Data screen displays. Post Outgoing Payments: Header Data 2. As required, complete/review the following fields: Field /O/C Description Document Date Appearing in the document header, it is used primarily as the document input date /28/201112:13 AM Page 2 of 10

3 Field /O/C Description Type A general term for a category of data; a distinct record, e.g. wage type, infotype, communication type, date type. ZP 3. Click eference field. Enter the 15-digit bank tracing number. DO NOT enter the letters "TN" that proceed the tracking number. 4. As required, complete/review the following fields: Field /O/C Description eference Clearing text Allows for further clarification of an entry by reference to other sources of information, either internal or external to SAP. Any SAP-posted document number can be used as a "reference" when entering a new document. The reference number from the document to be released. Number should start with the contract number Free text field used to provide additional information which is then copied into all clearing entries which are created within the current processing. POST OUTGOING ACH DEBIT PAYMENT 5. Click Bank data Account field. Enter the G/L account number. 6. As required, complete/review the following fields: Field /O/C Description Bank data Account Structure which records value transactions within an accounting unit /28/201112:13 AM Page 3 of 10

4 Field /O/C Description Amount Figure within the pricing procedure that determines how the system calculates a condition value Click Account field. Enter the vendor number. 8. As required, complete/review the following fields: Field /O/C Description Account Vendor number associated with a vendor Click Process open items button. The Post Outgoing Payments Process open items screen displays. 7/28/201112:13 AM Page 4 of 10

5 Post Outgoing Payments Process open items 10. Click Select All button. The system displays the message, "Check marks were removed". 11. Click Activate Items button. 12. Click Document option from the main menu. Verify the entry before posting. 13. Select Document Simulate menu item. The Post Outgoing Payments Display Overview screen displays. 7/28/201112:13 AM Page 5 of 10

6 Post Outgoing Payments Display Overview 14. Click Document option from the main menu. 15. Select Document Simulate General Ledger menu item. The General Ledger Simulation screen displays. 7/28/201112:13 AM Page 6 of 10

7 General Ledger Simulation 16. Click Back button. 7/28/201112:13 AM Page 7 of 10

8 Post Outgoing Payments Display Overview 17. Click Save (Post) button. The system displays the message, "Automatically created line items will be deleted". 7/28/201112:13 AM Page 8 of 10

9 Post Outgoing Payments: Header Data 18. Click Exit button. The system displays the message, "Document XXXX was posted in company code COP1". 7/28/201112:13 AM Page 9 of 10

10 esult You have successfully posted a payment document for an ACH Debit payment. 7/28/201112:13 AM Page 10 of 10

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