Print, copy and scan user guide

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1 Print, copy and scan user guide This is a user guide for using multifunctional devices (MFDs) for copying, printing and scanning. Table of contents 1. Introduction 2. Logging into the MFD 3. Loading documents 4. Making copies 5. Printing documents 6. Releasing documents 7. Mobile printing 8. Scanning documents 9. Logging out of the MFD 10. Fault Reporting

2 1. Introduction These instructions are for using the UoN Print Service and apply to the Multifunctional Devices (MFDs) found in computer rooms and libraries across the University. 2. Logging into the MFD Option 1: Wake the MFD by pressing the green button at the top of the control panel. Place your University ID card above the card reader you are logged in when the LED light flashes green. Option 2: If you don t have your University ID Card, touch Alternate Login on the screen then enter your University username and password and press enter. 3. Loading documents Option 1: Original documents can be loaded either face-up into the document feeder Or Option 2: Face down onto the glass next to the arrow 4. Making copies 1. Select Copy from the home screen 2. The copy features are displayed

3 3. Select the features you require using the touch screen: Reduce / Enlarge: Use this to reduce or enlarge the image by 20% to 400% Paper Supply: Use this to select the required tray and size of paper 2-Sided Copy: Use this to produce single or double-sided documents Copy Output: Use this to collate, staple or fold documents (depending on the finishing device available) Once you have made your selection, enter the copy quantity using the numeric keypad and press the green button to start copying. 5. Printing documents 1. Open the document you would like to print on your on your UoN PC. Select File > Print and choose the MFD you would like to print to from the list displayed. 2. To change the default printing properties, select Properties from your device and make the selection you require. 3. When you send a document to print, you can then release it from any MFD. 6. Releasing documents When you send a print job to the MFD, it will appear on the Follow-You Printing screen. 1. To print your work, log onto the MFD and select Print from the Home screen. Your document will then appear on the Follow-You Printing screen.

4 2. Select the document you would like to print by clicking the name in the Available Documents list to the left of the screen. 3. The window to the right of the screen tells you more information about the document you are about to print, including how much it will cost. You now have the following print options: Print: Print the document and delete it from the queue Print & Save: Print the document and save it in your queue. You can then print the document again within the next 24 hours if required. Delete: Delete the document from your queue Select All: Select all the documents in your queue and either Print or Print & Save Server: Please note that this function is not active 4. When you have finished using the MFD, you can log-out by pressing the key symbol above the numeric keypad. Touch Logout on the touch screen to leave the system. 7. Mobile Printing To print from a mobile device such as a smartphone or tablet, or from a remote location, simply your document to If you have sent the from a University of Nottingham account, your document will be placed into your print queue and will be available for you to release. If you have sent your from a non-university account, the first time you send from this account you will receive an automatic from the print server. This will provide you with instructions to follow in order to register the account with the print server. Once this process has been completed, you will be able to send and release prints in the same way as from your University account. 8. Scanning documents Scan to Home (Z:) 1. Log onto the MFD 2. Select Workflow Scanning from the available options

5 3. Scan to Home will appear. Place originals on the glass next to the arrow or in the automatic document feeder. Select whether to scan in colour or black & white and single or doublesided using the buttons across the bottom. 4. Press the green button Your documents will now be scanned and placed in a new folder on your Z: drive calls My Scans Scan to 1. Log onto the MFD 2. Select from the available options 3. Your University will appear automatically. Place originals on the glass next to the arrow or in the automatic document feeder. Select your Scan to options here 4. Press the green button Your documents will now be scanned and sent to your University of Nottingham account

6 9. Logging out of the MFD When you have finished using the any of the functions on the MFD, log out by pressing the key symbol above the numeric pad. 10: Fault reporting All faults should be reported direct to the dedicated Xerox Helpdesk via extension

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