AU PAIR IN AUSTRALIA INFORMATION & REFERENCE PACK 2015
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1 AU PAIR IN AUSTRALIA INFORMATION & REFERENCE PACK 2015 Our au pair gap year program is for young British nationals looking to be an au pair overseas. We guarantee you an au pair position and accommodation before you travel and agency support before and during your au pair experience. We provide the Au Pair in Australia Program in collaboration with our partner agency Smartaupairs Australia. You will benefit from our combined extensive experience and efficient support before and during your au pair experience. Please use this document as an aid in completing your required documentation. It also provides you with all the important information regarding the program. To use our service, you need to hold a British Passport and qualify for an au pair visa or working holiday visa. Please complete all forms and return this as one complete profile pack. You can scan and e- mail the documents to gapyear@smartaupairs.com. We will further always discuss your profile during the interview. Kind Regards Smartaupairs UK Outbound Team
2 WHY SMARTAUPAIRS? Here is what our partner agency in Australia can offer for you after you have completed your application... G'day from Australia! We are an au pair agency located in Sydney, the heart of Australia and every year we place more than 600 candidates all over the country. Being a proud member of IAPA and CAPAA, which means that our agency has to abide by strict industry standards to ensure the best possible experience for you. This is what we currently offer our au pairs: A simple user friendly process to access our big pool of CAREFULLY SCREENED FAMILIES all over Australia (including reference checks) Regularly scheduled MEET & GREETS for au pairs and monthly AU PAIR GET TOGETHERS Follow up calls and full-time availability for ADVISE AND ASSISTANCE from our friendly MULTILINGUAL TEAM throughout the stay Access to a monitored FACEBOOK NETWORK of au pairs An average weekly POCKET MONEY of $200 AUD $500 AUD end of BONUS stay All relevant paperwork provided including a detailed HANDBOOK and access to FREE paediatric FIRST AID COURSE for au pairs Smartaupairs Australia Team
3 BASIC PROGRAM INFORMATION Most Australian host families call an au pair a nanny! As an au pair you take part in a cultural exchange program. You get the opportunity to earn and learn. For the au pair programme you must fit the following: Age (between January and June we organise limited placements for 18 year old applicants with extensive childcare experience and a mature attitude) Eligible for Working Holiday Visa (Subclass 417 or 462) Have a valid passport Be unmarried and have no children Be flexible, friendly and open Be happy to help with childcare and light housework, usually hours per week Able to be au pair for a period of 6 months Be fit and healthy; no pre-existing medical conditions No criminal record Have a driver s license (between January and June we organise limited placements for non-drivers with extensive childcare experience and a mature attitude) Be a non-smoker This pack contains all you need to know to prepare for the program, including program information, your checklist, all forms and your au pair agreement. What is an au pair? As au pair you take part in a cultural exchange program. You get the opportunity to be a big sister to the children in your Australian family and live as a local. For the au pair programme you must fit the following criteria: As part of the cultural au pair experience, in exchange for helping out with childcare or nanny duties and light housework (25-35 hours), you are welcomed as a member of the family and given full board accommodation in your own room and paid pocket money. Visa To be au pair in Australia, you need to have a valid passport and qualify for a working holiday visa. You apply before you travel. You can do this online once you are matched to your host family. The working holiday visa is valid for 12 months and restricts you to stay 6 months in one work place/family. We offer a 2nd placement of 6 months at no extra charge if you want to be au pair for the full 12 months. This allows you to see yet another part of Australia as part of another friendly family! (6 months duration is a visa restriction you must respect!)
4 Compliance To be au pair in Australia, you need to have a valid Working With Children s Check (or Blue card) before you can care for other people s children. You must apply upon arrival and inform Smartaupairs of your approval number within 2 weeks of arriving. Your Rewards You should help look after the children and do some light housework in exchange for a comfortable room, pocket money, food & drink, the chance to get a taste of the host family s cultural and social life and improve your skills from daily conversations. Your pocket money will be approximately $ p/w for 25 hours; extra hours (school holidays etc. approx. $7 per hour). You can expect 2 full days off per week and lots of time to explore and enjoy! You pay for your own flights, visa and gap year travel insurance. Expected Duties Duties will vary by family, but expect the following to be part of your duties in most families. The family should prepare a detailed handbook outlining expectations. Wake the children in the morning and get them ready Help the children to tidy their rooms and make their beds Prepare breakfast and lunch for the children + clean up dishes from meals Make sure children have books and homework for school Take children to/from school Tasks while children are at school: shopping, light housework Prepare a healthy afternoon snack Assist the children with their homework, initiate and supervise play Help the children with their bath routine and help get them ready for bed Baby sitting Experience Most au pair families would like to see that you are keen on children and have looked after children before. Most applicants provide at least two childcare references, even if it is just from babysitting. Alternatively, you can provide one childcare and one character reference. Placement We place au pairs throughout Australia. You may indicate preferences but we ask you to be flexible. This will allow you to be placed quicker and with a family that really suits you; we match people rather than places! Flexible candidates will always be given priority. Please complete all forms and return this as one complete profile pack (see checklist). Scan and this to us or post the pack. You can expect an initial interview with your agency and they will be checking your references.
5 How We Work Once you are accepted into the program your file will be sent to Smartaupairs Australia. When you re shortlisted for a family, you will receive a log in by to access the website ( to see the host family details. The family can see your complete profile online also, whereas you can only see part of your own profile. We recommend you send the family an to introduce yourself. The family will contact you if they re interested. Not every family will contact you; we will automatically continue to send out your application to more families. When a family contacts you, they may invite you for an interview. Smart Tips for Success Be prepared for your interview; ask lots of questions about the family, the children and your role. Make sure you have an active Skype account and working webcam and practise with a friend! If the interview goes well the family may offer you the placement. Before the interview check Google maps to understand the location of the family and ask questions if unsure. Once you ve accepted an offer, you will receive an invitation to sign and return. With your agency, you can now apply for you visa, book your flights and organise gap year travel insurance. We will help you along with information to help you prepare and settle, most of this will be sent by . The Au Pair in Australia Training Manual covers topics such as: - Basic health & safety + first aid including venomous Australian creatures, - Routines and lifestyles of Australian families - Role of the au pair within the family, - Communication including discipline and praise - Child care and development - Diet and cooking - Planning activities and days out with children. After you arrive in Australia, send your Australian mobile phone number to Smartaupairs (you will receive an asking to fill in a form with your mobile number, or just call at: to provide Smartaupairs with your number) to allow for a follow up call to have a little chat about how everything is going and answer your any questions. Smartaupairs provides a Facebook group to find other au pairs and make friends in the area. This is monitored carefully. Smartaupairs travel agency is also part of this group; they will invite you to events, help you book daytrips, surf camps or trips to see some of the highlights of Australia. They can often also help you find a travel buddy. In collaboration with the travel partner regular get-togethers are organised.
6 YOUR AU PAIR CHECKLIST Applying for an au pair position is just like applying for a job abroad. Please return complete documentation to us, all in one pack. Use black print and write clearly, a neat profile shows a keen candidate. This is what you need, where you see a (F), forms are attached here Letter Pictures At least two references (F) use the forms attached or letters from employers, with signature, contact details and date we check your references! At least one reference MUST be a childcare reference. Childcare references = babysitting, a school or a nursery where you have helped or worked, a youth-club, sports club, church where you have helped. Why not volunteer at a school or family nearby to gain experience and ask for a reference. Character reference = teacher, tutor, (ex) employer, church official. Family references only in addition to your official 2 references. Medical certificate (F) no more than 3 months old, either use our form or provide a certificate confirming that you are fit & healthy. Police Check Signed au pair agreement (F) BONUS MATERIAL, families love these extras Short introduction video (link to YouTube is easiest) Picture collage, glue some photos on A4 and write notes with them Copy of driving license for families who provide car (+ some lessons) Copy of other relevant certificates, childcare qualifications, first aid certificate, diplomas etc. APPLICATION FEE AN APPLICATION FEE OF 150 IS PAYABLE AT THE TIME OF YOUR INTERVIEW.
7 Au Pair Registration Form Availability Start date Final return date Length of stay (Maximum 6 months) On holiday from.../ / till././ and unable to conduct family interviews Personal Details First name Surname Mr Miss Address Postal code/city Country Telephone Mobile address Skype address Date of birth Nationality Place of birth Passport number What is you religion? Do you practise? Yes No Do you wish to attend services in the UK? Yes No My Family Father Mother Brothers Sisters Occupation: Occupation: How many: How many: Age: Age: Age: Age:
8 CHILDREN & CHILDCARE EXPERIENCE My childcare experience summary Age groups: 0-12 months 1-2 years 3-5 years 6-8 years 9+ years Child with special needs (disabled) Yes No My skills: Nappy changing Light housework Playing & reading Help with homework Caring for sick child Bath time Child under 2 Bed time Food shopping Simple cooking Potty training Bottle feed & preparation Help getting dressed Bed time/spoon feeding Outings &excursions My childcare experience in detail: Number of children and ages: Tasks Duration hours hours hours Number of children and ages: Tasks Duration hours hours hours Number of children and ages: Tasks Duration hours hours hours I have 1 year of fulltime work experience in a childcare job and would like to upgrade to a Mother s Help. 1 Yes No My Other skills Can you swim? Yes No Do you have first aid certificate Yes No 1 Mother s Helps are paid more pocket money in exchange for more responsibility. You may be asked to care for children under the age of two and/or longer hours for more money.
9 My Driving Skills All candidates should pass their test prior to registration. I have had a driver s license since: Manual License Automatic License My experience: hours By rain Country hours By snow City centre hours By heavy wind Suburb 200 or more hours How often do you drive? Daily Several times a month Several times a week Not often My Language Skills My native language: Other Languages Poor Sufficient Good Excellent Other: Poor Sufficient Good Excellent Other: Poor Sufficient Good Excellent Have you ever spent time abroad? (except holiday) If yes, please explain Yes No My Household Duties Experience/Skills Light cleaning Vacuum cleaning Baking Cooking Laundry Ironing Tidying up Folding clothes
10 My Preferences Although we cannot guarantee placement in line with any of these preferences, we will take them in consideration when placing you with a family. Age groups: 0-12 months (no sole care) 1-2 years 3-5 years 6-8 years 9+ years No of children: (not all at once/often together with mom) Care for child with special needs (disabled) Yes Yes, but no sole care No Area No preference (If you cross no preference, you will automatically be given priority) or Regional Town Suburb City Centre Other Preferences Do you have dietary preferences If yes please explain Yes No Do you have allergies? Yes No If yes please explain Are you a vegetarian Yes No If yes, are you willing to prepare meat for the family? Yes No Single parent Yes No Single mother only Accept pets in the house? Yes, to all Yes, to outside pets No, to dog No, to cat No, to all Accept family of different race or religion? Yes No My hobbies (explain your hobbies in more detail in the letter) Sports Yes No What sport(s): Musical instrument Yes No What instrument(s): Other Yes No
11 Childcare Reference This person is applying to be an au pair abroad Au pair name Date of Birth We know this person as our; Babysitter / Nanny-Au pair/ Employee (nursery school) / Club leader/ Trainee (if learning to be child-carer) / Other (please circle and specify) Since when have you known this person? What are the ages, sex and number of children the candidate looked after boy(s) years old girl(s).. years old Duties included (Please circle) Nappy change Potty training Help with homework Caring for sick child Light housework/cleaning Bottle feed + Read stories Help children get Tidying up Simple cooking preparation dressed Spoon feed Bath time Bed time Outings/excursions Food shopping Please rate Excellent Good Fair N/A Communication with children Entertain/play with children Patience Flexibility Able to follow instructions Communication with adults General work quality General attitude Would you recommend this person to work with children? Yes / No Any comments? Referee s name/position* (Must NOT be related to applicant!) Address Telephone Signature & date Daytime: Evening: By giving your reference you give permission to be contacted *References from family members are only valid as additional references (not part of minimum requirement)
12 Character Reference This person is applying to be an au pair abroad: Au pair name Date of Birth How long have you known the above person?.. What is your relationship with this person? Teacher-Tutor / Employer / Religious leader / other (please circle and specify). You must not be related by family, be best friends or of the same age group. Please rate Excellent Good Fair N/A Communication skills Patience Flexibility Reliability Able to follow instructions General work quality General attitude Would you recommend this person to work with children? Yes / No Any comments? Referee s name* Address Telephone Signature & date Daytime: Evening: By giving your reference you give permission to be contacted *family references are only valid as additional references (not part of minimum requirement)
13 Medical Check You can either provide medical certificate from your doctor or ask this form to be completed and signed by your doctor. This person is applying to be an au pair abroad- Au pair name Date of Birth How long has the applicant been registered with your surgery/practise? Has the applicant suffered from any of the following? Please circle the correct answer like this Yes / No means No Asthma Yes / No Epilepsy Yes / No Diabetes Yes / No Allergies Yes / No Nervous illness Yes / No Stress/depression Yes / No Drug problems Yes / No Eating disorder Yes / No Is the applicant taking medication? Yes / No Is the applicant pregnant? Yes / No If yes to any of the above, please give details; Would you consider this person fit to work with children? Yes / No Doctor s name Address stamp and date Telephone Signature
14 Au Pair Agreement 1. I (NAME) confirm that I have read and understood all material provided and that I fulfil all criteria and agree to abide by the au pair program guidelines, local legislation and immigration conditions. 2. I give permission to release all my information to potential host families. 3. I confirm that I will pay my Program fee as calculated by the agency on the agreed date prior to travel to Australia 4. I confirm that all information I have provided is honest, correct and complete 5. After my confirmed placement I agree to stay in touch with the host family 6. I will not travel to the family until all details are confirmed by the agency 7. I understand that, prior to travel, I need to arrange and pay for travel to/from my host country + comprehensive travel insurance for the duration of my placement and visa. 8. I understand that, on arrival, I need to arrange and pay for my Australian Background Check, also referred to as Working With Children Check or Blue Card 9. I ensure visa, passport + international driver s license are up to date, ready for travel and valid for the duration of stay. 10. I will respect the family and their house rules and will carry out my duties to my best ability 11. I shall seek advice of the host family before using any form of discipline on the children and under no circumstances shall I hit the children or leave them alone 12. I understand that the success of the au pair experience depends largely on my initiative and flexibility to adapt. 13. Within the first 2 weeks, I will inform Smartaupairs Australia of my Australian Mobile Phone number and my Background Check number. 14. If I have any issues that I cannot resolve with the host family, I shall contact Smartaupairs for assistance. 15. I will make every effort to resolve any differences with my host family. If a solution is not found, I will give 14 days notice and may apply for a new placement. During notice, duties and pay continue as normal unless by mutual agreement. I inform the local agency of notice given. 16. If I request to be placed in a new family, I understand I need to be flexible and I may have to move to another city and cover my own cost (travel, accommodation and other). Every effort will be made to re-home an Au Pair as quickly as possible; non-drivers should be prepared for some delay. 17. I shall not hold the agency responsible for any losses, injury or damage 18. I understand that my au pair program can be terminated if I fail to abide by this agreement, if I disrespect my family invitation or if there is a case of misconduct. This includes (but is not limited to) lying and falsification of documents. 19. I have the right to: advance family selection (pre-match), travel/arrival co-ordination, support before and during placement, au pair training manual, follow up call, helpdesk service, re-homing (once) if needed (conditions apply). Signature Date
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