2014/15 Red Tractor Licence Application Form WHOLESALE/DISTRIBUTION LICENCE AGREEMENT

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1 Company Name: Red Tractor Number: 2014/15 Red Tractor Licence Application Form WHOLESALE/DISTRIBUTION LICENCE AGREEMENT Summary of Terms & Conditions The Red Tractor logo is a mark of assured production standards. To protect the integrity of the logo we must ensure that it is only used on food that meets the right standards. This Licence Agreement is intended to give us confidence that the logo will be used correctly. It asks you for information about: Your suppliers; food businesses that supply you must hold a Red Tractor Licence Your own controls on food safety and traceability How you will display the Red Tractor logo 1 The Red Tractor logo can only be used in association with food produced to Red Tractor Assurance standards, referred to as Red Tractor assured foods. 2 The licensee must demonstrate a buying policy and controls that will show continuous adherence to these criteria. 3 The licensee must verify that food labelled with the logo meets the prescribed criteria and, where necessary, allow Red Tractor Assurance access to carry out trace audits. 4 The licensee must supply Red Tractor Assurance with a complete list of Red Tractor Suppliers and update RTA of any changes. Marketing/Promotional Material 5 The Red Tractor logo may be used to highlight a product or product range in sales brochures or in promotional material where Red Tractor is offered. 6 Graphics and descriptions must not imply that the Red Tractor logo refers to other ingredients or foods that are not assured foods. 7 Prior approval must be obtained from RTA in respect of all menu copy and promotional materials until other arrangements are agreed with RTA. Please contact or 8 You must submit copies of promotional material to RTA on request. Page 1 of 6 Assured Food Standards Revised February 2014

2 RED TRACTOR LICENCE APPLICATION FORM The Red Tractor logo (the logo) is an assurance mark. It can only be used in reference to food that has come from an assured production chain in which producers and processors meet certain production standards which deal primarily with food safety. Where the production chain involves livestock, standards are also set for the welfare of the animals and the environmental impact of production. Producers, processors and food service outlets must be inspected by independent certification bodies to ensure that these standards are met. The logo can be used in association with assured beef, sheep meat, pig meat, chickens, turkeys, dairy, cereals and oilseeds, fruit and vegetables and composite meals made from any combination of these. The logo can only be used by businesses licensed to do so by Red Tractor Assurance. Please answer all questions. Section 1: Contact Details Name of Company: Address: County: Post Code: Company Website: Technical Contact: Telephone: Fax: Marketing Contact: (If different) Telephone: Fax: Page 2 of 6 Assured Food Standards Revised February 2014

3 Invoicing Contact: (If different) Telephone: Fax: Invoicing Address: County: Post Code: Section 2: Your Ingredients and Supply Chain It is your responsibility to specify to your supplier that they must supply Red Tractor assured foods. Please notify us immediately if you change your Red Tractor suppliers. Please tell us about the suppliers of the product that will be labelled with the Red Tractor logo. You can have more than one supplier for a product but all products and suppliers must be submitted to AFS. Please continue on a separate sheet if necessary. Product Supplier s Contact Details Red Tractor Licence No. Page 3 of 6 Assured Food Standards Revised February 2014

4 What controls do you have in place to ensure that the company only uses authorised products from the authorised supplier when applying the Red Tractor Logo? Please provide copies of applicable documents and any other available evidence. Your controls could include: Details of how you know your supplier is Red Tractor Assured Details of how you communicate which products are Red Tractor Assured to your customers Please declare your total annual Sales Value (SV) for all the Red Tractor products that you will supply/offer. Please ensure this is as accurate as possible to the nearest thousand pounds. If you are a new applicant, please estimate this figure. If you require further guidance about the completion of this form please call Red Tractor Assurance on or Page 4 of 6 Assured Food Standards Revised February 2014

5 WHOLESALE/DISTRIBUTION UNDERTAKING Please read and sign the undertaking below and send your completed form to Assured Food Standards at the address below. We will acknowledge receipt of your application within 7 working days. THIS UNDERTAKING is entered into on the (insert date)..... by (company name).. In consideration of Assured Food Standards (AFS) hereby agreeing to allow us to use and apply the Red Tractor logo and references to Red Tractor Assurance, we the Wholesaler/Distributer undertake with AFS to observe and perform the following terms and conditions: Application to Assured Foods Only 1 To use the logo only in relation to food products, dishes or ingredients ( assured foods ) that comply with the criteria (the prescribed criteria ), applicable at all of the various stages of the whole production chain detailed in the relevant part of the Red Tractor logo Application form (the Application Form ) and which may change from time to time following due notice from AFS. 2 To ensure that, in any use of or reference to the logo or Red Tractor Assurance, it is made clear which ingredient or ingredients of the assured food is the assured ingredient or ingredients that meet the prescribed criteria. Only to use the logo in relation to the principal characterising ingredient or ingredients of the dish, and not to use or position the logo in such a way that might imply that it applies to ingredients that are not assured foods. 3 Not in any event to use the logo or any reference to Red Tractor Assurance, on any menu copy, food descriptions or designs without prior approval in writing from AFS. 4 To instruct all relevant suppliers that products must meet Red Tractor Assurance eligibility criteria at all applicable steps of the supply chain, and that suppliers must allow AFS and its officers, agents and employees at all reasonable times and subject to reasonable notice to enter and to inspect any premises, and to inspect and (at AFS cost) copy any relevant records in order for them to satisfy themselves that the Wholesaler/Distributer is complying with this undertaking. 5 To implement policies and systems to ensure that assured food that is labelled with the logo meets the prescribed criteria, including systems to verify the necessary assurance status of materials supplied to the Wholesaler/Distributer. 6 To respond immediately to any situation where the Wholesaler/Distributer is unable to source continuously and consistently raw materials or products that meet the prescribed criteria by removing or amending any menu or similar promotional material so that the logo is not used in relation to food ingredients that do not meet the prescribed criteria. Reproduction of the Logo and Licence fees 7 To observe all guidelines provided by AFS in relation to the colour, size and presentation of the logo. 8 To pay the applicable licence fee to AFS on terms specified in the invoice. (This fee generally includes some marketing support to help the caterer/operator to promote their association with Red Tractor). Country of Origin Labelling 9 To comply with all legislation and regulations on the origin labelling of food including any guidance issued by the Food Standards Agency (FSA). In particular to note the definition of origin and the need, in some circumstances, also to label the provenance of key raw materials. Recognising that the Red Tractor logo also implies origin by virtue of the flag device that is integral to the logo, to ensure that the form of logo used is consistent with the actual origin of the product and the provenance of the primary ingredients. (More specific rules apply to beef labelling). Page 5 of 6 Assured Food Standards Revised February 2014

6 Intellectual property rights and maintenance of good name 10 To treat the logo in a way that will protect and enhance its reputation. Rights of inspection 11 To allow AFS and its officers, agents and employees at all reasonable times and subject to reasonable notice to enter and to inspect any premises occupied or used by the Wholesaler/Distributer, and to inspect and (at AFS cost) copy any relevant records in order to verify that the Wholesaler/Distributer is complying with this undertaking. Commencement and Termination 12 This undertaking and the licence granted hereunder shall commence on the receipt by AFS of all fees and value added tax as appropriate that are due in respect of the licensing period. The licence will terminate on 31 March 2015, even though the period may be less than 12 months. 13 AFS reserves the right immediately to terminate by written notice the licence granted hereunder where the conditions of this undertaking have been breached by the Wholesaler/Distributer. In the case of a breach capable of remedy, AFS will provide written notice to the Wholesaler/Distributer of the breach and require such breach to be remedied. AFS reserves the right to terminate the licence granted without further notice to the Wholesaler/Distributer in the event of failure by the Wholesaler/Distributer to remedy the breach within the period specified by AFS for such a breach to be remedied. Consequences of Termination 14 Upon termination of this licence, the Wholesaler/Distributer shall remove at its own cost all references to the logo with immediate effect from any item and from any menu, food description or design in its possession, custody or control and further shall not dispose of any such products (and shall use its best endeavours to ensure that any third party does not dispose of any such product) unless it is re-packed in packaging or sold by reference to a menu, food description or design that does not bear the logo. Confidentiality 15 Each party undertakes to respect the confidentiality of information relating to the other party and its business. In particular, the Wholesaler/Distributer undertakes not to disclose to any third party or use for any purpose other than the performance of its obligations hereunder any information contained in this undertaking, the Application Forms and Appendices thereto and any information relating to the business of AFS of which they become aware during the term of this undertaking. The Wholesaler/Distributer agrees that, where the Wholesaler/Distributer is applying the logo to the proprietary label of a third party client, AFS shall be entitled to inform that third party, on request, of the results of any verification checks that it conducts on the eligibility or otherwise of products labelled with the logo. Print Name. Signature. Capacity. (Director/Secretary) Business Name.. Business Address From time to time Red Tractor Assurance is approached by third parties looking for details of Red Tractor Wholesalers and Distributers. Please tick this box if you are happy for RTA to pass on your details. Page 6 of 6 Assured Food Standards Revised February 2014

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