OpenOffice Impress (Presentation Software) Tutorial

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1 OpenOffice Impress (Presentation Software) Tutorial

2 Table of Contents Introduction...3 Starting OpenOffice Impress...3 Looking at the Screen...4 Creating an Empty (Blank) Presentation...5 Adding Information to a Slide...6 Opening and Saving a Presentation...6 Opening a Presentation...6 Saving a Presentation...7 Adding New Slides...8 Formatting Text on a Slide...9 Changing the Font/Font Size...9 Bold, Italics, Underline...9 Paragraph Alignment...9 Adding Bullets and Numbering...9 Cut, Copy, Paste...10 Cut and Paste...10 Copy and Paste...10 Adding Pictures...10 Creating a Table...11 Deleting a Slide(s)...11 Views Bar...12 Formatting a Slide...12 Modifying Slide Layout...12 Adding a Background Color/Image...13 Adding Effects (Animation)...13 Example: Adding Effects...14 Adding/Changing Slide Transition...15 Printing a Presentation...17

3 Introduction OpenOffice is an open source Office Suite package originally designed by Sun Microsystems. OpenOffice is much like Microsoft Office but free to use. The software can be freely downloaded and used. OpenOffice Impress is much like using Microsoft PowerPoint. Starting OpenOffice Impress Procedure 1. Click Start, Programs, OpenOffice.org

4 Looking at the Screen Function Toolbar Menu Bar Object Toolbar (The buttons will change depending on what you have selected) Presentation Window Presentation Styles window Main Toolbar Slide Navigation, Slide Title buttons There are five visible bars: The Menu Bar that lists commands in a menu style, The Function Bar that includes icons for common actions: open, save, copy, cut, paste, etc., The Command Bar with icons for formatting the text, The Main Toolbar, with specific tools used during the typing phase to insert fields, forms, images, and other objects, The Status Bar that displays information: the current page, current template, zoom percentage, insert or overwrite mode, selection mode, and hyperlink mode; As well as two floating windows: The Stylist. Used to change the style of the text with few clicks, The Navigator. This tool is particularly useful in long documents with many chapters, sections, images, etc. If the floating windows are not displayed by default, you can display them by clicking on the Navigator icon and the Stylist icon that you find on the function bar. 4

5 Creating an Empty (Blank) Presentation When you start OpenOffice Impress, you will first see the following window. You have the option of creating an empty (blank) presentation; a presentation from a Template or you can open an existing presentation. 1. Click Empty presentation. 2. Click the Next button. 3. Select how the presentation will be presented (output medium) (e.g. screen). 4. Click the Next button. 5. Select a slide transition effect and speed (optional). This can be changed later (See section: Adding a Slide Transition). 6. Select a presentation type: a. Default - each slide will advance with a mouse click. b. Automatic choose the duration of each page. 7. Click the Create button. 8. The Modify Slide window will appear. Title, Spreadsheet auto layout 5

6 9. Type a name for your slide (optional) or use the default name (e.g. Slide 1). 10. Select an Auto Layout (e.g. Title Slide). Use an auto layout that is representative of the data you wish to present. For example, if you want a slide with a title and a table, use the Title, Spreadsheet auto layout. 11. Click the OK button. Adding Information to a Slide 1. A blank slide will now appear. 2. Enter text by clicking where indicated. 3. A gray border will appear. 4. To indent (demote) text, click the Demote button on the toolbar. 5. To promote text, click the Promote button on the toolbar. Opening and Saving a Presentation Opening a Presentation From the following window 1. Select Open existing presentation. 2. From the list, choose the filename of the file you want to open. 3. Click the Create button. 4. If the filename does not appear in the list, click <Other position>. 6

7 5. Click the Create button. 6. An Open dialogue box will appear. Locate the filename you wish to open and double click on it. Saving a Presentation Remember to save your work often so there is no chance of losing it. 1. Choose File, Save from the menu bar, OR 2. Click the Save icon on the toolbar. 3. If you are saving for the first time, a Save File Dialog Window will be displayed. 4. Type a filename and choose a location to save the file. 5. If you wish to save your file as a Microsoft PowerPoint file format, change the Save as type to Microsoft PowerPoint 97/2000/XP. 7

8 6. Click the Save button. Adding New Slides 1. From the Presentation window, click Insert Slide 2. Type a Title for the slide (e.g. Title, Text). 3. Select an AutoLayout. 4. Click the OK button. Note: All slides in your presentation will be listed at the bottom of the screen. 8

9 Formatting Text on a Slide Changing the Font/Font Size Font is the style of writing and font size is the size of the text with a 12-point size being 1/6 of an inch. 1. Select the text you wish to change. 2. On the toolbar, click the first drop-down arrow to change the font and the second drop down arrow to change the font size. Bold, Italics, Underline 1. Select the text you wish to format. 2. Click on the attribute icon you wish to apply such as on the Toolbar. These buttons transform the selected text (in sequence from left to right) into Bold, Italics, and Underlined. 3. With the text still selected, click the button again to turn the feature off. Paragraph Alignment 1. Select the paragraph you wish to change. 2. Click on one of the alignment icons on the function toolbar to modify the text alignment (left, center, right, or justified). Adding Bullets and Numbering 1. Select the text for which you wish to add bullets/numbering. 2. Click bullets button or numbering button on the object toolbar depending on what you want. 9

10 Cut, Copy, Paste You can perform four main actions on a selected text: copying, cutting, deleting, and formatting. Cut and Paste This allows the user to move selected text so that it can be placed somewhere else in the document or in another document. 1. Select text you wish to cut (move). 2. Click the Cut button on the toolbar or CTRL + X on the keyboard. 3. Place the cursor where to place the cut text. 4. Click the Paste button on the toolbar or CTRL + V on the keyboard. Copy and Paste This allows the user to create a duplicate (copy) of the selected text to be placed somewhere else in the document or in another document. 1. Select text you wish to copy. 2. Click the Copy button on the toolbar or CTRL + C on the keyboard. 3. Place the cursor where to place the cut text. 4. Click the Paste button on the toolbar or CTRL + V on the keyboard. Adding Pictures 1. Place your cursor where you want to place a picture. 2. Click Insert menu, Click Graphics. 10

11 3. Pick the location where the file has been saved. 4. Double click filename to insert into document. Note: Use the following toolbar to modify picture attributes such as color, contrast, and brightness. Creating a Table Tables allow the user to arrange data in a series of rows and columns. 1. Insert a new slide using the Title, Spreadsheet AutoLayout. 2. Where indicated, double click to add a spreadsheet (table). A spreadsheet will appear. 3. Fill in your information. (See OpenOffice Calc tutorial for more information) 4. Format the data in the spreadsheet. 5. Click on slide away from the spreadsheet you have just created. 6. If at any time you wish to edit the data in the spreadsheet, double click on the table in your slide. Deleting a Slide(s) 1. Right click on Slide name at the bottom of the screen. 2. Left click Delete Slide 3. You will be asked if you want to delete the slide. 4. Click Yes or No depending on what you want to do. 11

12 Views Bar Drawing View Outline View Slide View Notes View Handout view Slide Show View Drawing View Drawing view is the most common view which allows you to type information and add pictures and drawing objects right on the slide. Outline View Outline view allows you to create your slides from an outline rather than entering information directly on a slide. Slide View Slide view allows you to rearrange slides by clicking and dragging the slide to the new location. This view also allows you to add slide transitions to multiple slides at once. Notes View In Notes View you can add notes to each slide so that these notes can be printed along with the slide when giving a presentation. Handout View Handout view shows how many slides would be printed on a page. Each slide in this view can be moved by clicking and dragging the slide. Slide Show View Use Slide Show View to give your presentation. This view can also be used to test such things as slide effects and slide transition. Formatting a Slide Modifying Slide Layout 1. Click the Modify Slide Layout button in the Presentation styles window. 2. Reselect the AutoLayout. 3. Click the OK button. 12

13 4. Read the message carefully and Click Yes or No. Adding a Background Color/Image 1. In the Presentation Styles window, click the Presentation styles button. 2. In the list, select Background. 3. Right click Background. 4. Click Modify 5. Select a Fill (e.g. Color, Bitmap). 6. Select a fill from the list (e.g. Blue). 7. Click the OK button. 8. Every slide should now have the same background. The background can be changed at any time. Adding Effects (Animation) Effects are basically the same as Custom Animation in Microsoft PowerPoint. Effects allows you to animate each object on your slide. For example, you can have each bullet fly-in from the left or a picture fly-in from the bottom right corner. 1. Click the object that you want to animate (e.g. bulleted list). 2. Click the Slide Show menu, Effects. 3. The following window will appear. 13

14 Extras Animation Order Effects button Preview button Text effects No effect option Assign button Update button Effects and Text Effects buttons You can select an animation for each object. (e.g. Fly-in from left) You cannot have an effect and text effect selected at the same time. One or the other. If you do not want any effect, from Favorites click the No effect option as shown above. Note: Effects often have sounds attached to them. Text Effects do not. Extras button This button allows you to change the color of an object once it is animated. This button also allow you to use sound when animating an object. Note: Too many sounds can be distracting to an audience. Outline button This button shows the animation order of your objects (e.g. bullets, pictures). Assign button Clicking this button will update changes made to your effects. These changes will appear in the preview window if turned on. Preview button Click this button to see how your effects would look when you run the slide show. Example: Adding Effects This exercise will illustrate the steps required to have each slide Fly-in from the Left. 14

15 1. Find a slide that has a bulleted list. Click anywhere in this bulleted list. 2. Click the Slide Show menu, Effects. 3. Click the Effect button and choose Favorites (no effect). 4. Click the Text effects button and choose Fly-in from the drop down list. 5. Click the Fly-in from Left button (shown above). 6. Click the Preview button. 7. Click the Assign button to see how it will look. 8. Repeat steps 1 to 7 for each slide. Adding/Changing Slide Transition Slide transition is the same as adding effects except you choose how you want each slide as a whole to advance to the next slide (e.g. Fly-in from Left). You can select the slide transition when you create a new empty presentation from scratch or later on like we are doing here. 15

16 1. Select the slide from the bottom for which you want to add animation. 2. Click the Slide Show menu, Slide Transition. 3. The following window will appear. 4. Using the Effects button, choose the effect you wish to use (e.g. Fly-in). 5. Choose the fly-in direction you wish to use (e.g. Fly-in from Left). 6. Click the Assign button to update the transition. 7. Repeat steps 1 to 6 for each slide OR to change all slides at once. 8. Click the Slide View button at the top right of the screen. 9. Select each of the slides by clicking on each slide while holding the SHIFT key on the keyboard. 10. Complete steps 2 to 6 above. 16

17 Printing a Presentation 1. Press CTRL+P on your keyboard, OR 2. Select the File menu, Print. 3. The Printer Dialog Window will appear (as shown below) in which you can choose how many copies of your document you wish to print, which pages, where the printing output is to be directed (printer or file), and other properties that you can access with the Options... button you see to the left of the window. When you click the OK button in this window, your document will be sent to your printer or to the file you have chosen. 17

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