Online Application Instructions

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1 Online Application Instructions All students nominated for an exchange term/year at WHU Otto Beisheim School of Management must fill out our online application. Application Deadline Fall term: June 1 st Please note that, in order to be able to come to WHU as an exchange student and to receive your letter of acceptance, you must complete this application! Please do not use nicknames in the online application as the data entered will be used to issue official documents. Application Process Please follow the steps listed below to complete your online application for WHU. Here s the link to the online application: You need the following documents to successfully complete the application: - JPG - picture (if possible 3x4 cm / 150 dpi) - Copy of your passport (personal data page) - (EU citizens can also use a copy of their national ID instead) - Latest academic transcript/grade report - CV/resume - TOEFL score (only required for MBA courses) - Emergency Contact Form (attached together with Online Application Guide)

2 Step 1: Create an Account Online Registration Click on Online Registration (left menu), fill in all the required information and press Save. You will receive an shortly with your password. Only then you can start your online application. Step 2: Log into Your Account After you have registered as a new user, your login information for the online application is sent to your address. Important: You can quit your application process at any time by clicking on the logoff button. When you log off, your application is automatically saved. You can return later to fill in the rest by using your username and password that you received in the registration . Step 3: Choose Your Study Program After you have logged in, please indicate the study program you will be enrolled in whilst at WHU. Please register as follows: Undergraduate students coming for the fall term 2016 should apply for Exchange undergraduate fall Graduate students coming for the fall term 2016 who will take courses from our Master in Management and/or Master in Finance program at Campus Vallendar should apply for Exchange MSc fall Graduate students coming for the fall term 2016 who will take courses from our MBA program at Campus Düsseldorf should apply for Exchange MBA fall

3 After choosing you study program, the following welcome page will appear (please read this page very carefully as it contains important information):

4 Step 4: Entering Your Personal Data This page requires you to enter your personal data including your first and last name, gender, date and place of birth, as well as the country of your citizenship. All fields marked with a red line are mandatory. Only after filling out all these required fields will you be able to proceed to the next page. Step 5: Entering Your Contact Information Please fill in the contact information. The two first sections Contact Details and Main Address are mandatory. Please skip the section Billing Address.

5 Step 6: Undergraduate Education If you have finished a German high school in Germany allowing you to enter a German university, please press Yes on the question regarding a study experience. Otherwise, you may skip that part by selecting No. Step 6.1 (only for students who have finished a German high school in Germany allowing them to enter German University): Please, indicate only, which German high school you attended and in which country (Germany).

6 Step 7: Entering Information about your Home University At this point you need to indicate your home university, the semester(s) you will spend at WHU and the contact details of your home coordinator. 1. Home university. Please choose your home university from the drop-down list. 2. Which period will you spend at WHU? Please choose the relevant depending on your student status and the program you will study at WHU. Undergraduate students: Please choose either fall, spring or fall & spring Graduate students taking courses in our Master in Management and/or Master in Finance program at Campus Vallendar: please choose either fall, spring or fall & spring Graduate students taking courses in our MBA program at Campus Düsseldorf: please choose either MBA spring, MBA spring extension, MBA spring & spring extension or MBA fall 3. Exchange Coordinator at Home University: Please enter in this field the name, -address and phone number of the coordinator at your home university.

7 Step 8: Language Skills Graduate students taking courses in our MBA program at Campus Düsseldorf need to upload their TOEFL score results. At this point of the application please indicate your TOEFL test date and the result. You will be required to upload a copy of the results along with other necessary documents, at the end of the application. All other exchange students please choose Native Speaker.

8 Step 9: Upload Attachments At this stage you must upload all of the mandatory documents. Please upload the following documents to the corresponding fields: TOEFL score (required only from students taking MBA courses at Campus Düsseldorf) Curriculum Vitae (Word or PDF file) Photo (.jpg file, 3x4 cm, 150 dpi) Additional files: Copy of your passport (only personal data page; EU citizens can also use a copy of their national ID instead) Latest academic transcript/grade report Emergency Contact Form (the form was sent to you together with this Online Application Guide) IMPORTANT! Please name all documents as follows: LastName_FirstName_Document (e.g. Smith_John_CV).

9 Step 10: Submit the Application Once you have filled in all the data, a summary page will appear. Read over this page carefully as no information can be changed after you have submitted the form! After checking, that all the information is correct, please confirm it and give a permission for all information you have shared, to be saved by WHU and communicated internally for the purpose of the application process. Click on the check box I have read the above and agree. Only after selecting this you are able to finally submit your application. By pressing the submit button your application will be processed by the exchange coordinator. Please press the logoff button.

10 Uploading Missing/Corrected Documents If you need to upload a new document after you have submitted your application, please click on your application number. Next press on the green plus sign to upload the document.

11 After you have uploaded the document, please confirm by clicking UPLOAD

12 Next steps: After processing your application, the International Office at WHU will sent out your acceptance package (including your letter of acceptance and an information booklet) to the International Office at your home university. The letter of acceptance is especially important for those of you who need to apply for a visa when coming to Germany. Please contact your local German Consulate or visit their website to find out, if you need a visa prior to your trip to Germany / Europe. Visas are never issued in Germany! Do you have any questions regarding your registration that you cannot find answers to in this manual? Please contact the responsible coordinator: Teresa Buchmann Exchange Coordinator USA, MBA Exchange Coordinator Tel.: , Fax: Karin Kokorski Exchange Coordinator Canada/Latin America/Africa/Asia (except China and Singapore) Tel.: , Fax: Maike Reutler Exchange Coordinator Europe Tel.: , Fax: Rosanne Hirst Exchange Coordinator China/Singapore/Australia/New Zealand Tel.: , Fax: Monika Kostecka Program Coordinator Double Degree Tel.: , Fax: Housing Office: Philomena Richartz and Sabine Neuer Tel.: /-591, Fax:

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