Adobe Acrobat Electronic Signatures

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1 Adobe Acrobat Electronic Signatures Creating a custom signature stamp 1. Sign your name on a piece of paper (a marker style pen works well) 2. Scan the paper 3. Save to the desktop (or anywhere you like) 4. Right-click and open with Adobe Acrobat 5. Go to Edit>Take a snapshot 6. Click and drag to select the entire signature 7. The signature will now be on the clipboard. 8. Open up a Word document 1

2 9. Right click and select paste or CTRL+V in the Word document 10. Click on the signature to select it 11. Click on the Format tab 12. Click on the color button and select Set Transparent Color 13. Click inside the image in the white space to create the transparency 2

3 14. Click the File tab and Save as Adobe PDF 15. Name the file then give it a moment to convert to a PDF. The document should automatically open up in Adobe Acrobat. If this doesn t happen automatically, start Adobe Acrobat and browse to your file to open it. 16. Click the Comment section 17. Click on the down-arrow next to the stamp icon 3

4 18. Select custom stamp and create custom stamp 19. Browse to the pdf file with your signature on it and click OK 20. Fill out the name and category fields and click OK. You re stamp is now saved and is available for future use. 4

5 Using your electronic signature 1. Open the PDF document that needs to be signed. 2. Click on Comment 3. Click on the stamp icon. Select the category (In this case it s Signature), and select the signature you want to use. 5

6 4. The first time you use the stamp you will be asked to complete the Identity Setup. This is optional. 5. Move the stamp and resize to fit the area where you want your signature. 6. Save as a new PDF document. 7. If you want to print, you will need to select File>Print. Under Comments and Forms make sure that Documents and Stamps is selected. 6

7 Using Sign & Certify, Place Signature function An approval signature is a digital signature applied to a document that is not a certification signature. A certification signature provides a higher level of document control than an approval signature. Because it must be the first signature in a document, certification menu options are disabled if another signature is already present. In addition, you can control the types of changes other people may make. Both certification and approval signatures comply with data protection standards specified by the European Telecommunications Standards Institute (ETSI). In addition, both signature types comply with the PDF Advanced Electronic Signature (PAdES) standard. 1. Go to Sign & Certify Panel > Place Signature 2. Click OK and do as instructed in the dialog box 7

8 3. The Sign Document dialog box appears. Select New ID from the drop down menu 4. Select A new digital ID I want to create now and click Next 8

9 5. Select New PKCS#12 digital ID file and click Next 6. Fill out your information 9

10 7. Select a password and click Finish 8. You will now be taken to the Sign Document window. Make sure the signature you just created is the one in the Sign As drop down menu. Choose Create New Appearance in the Appearance drop-down menu. 10

11 9. Give your signature appearance a title, select your Configure Text options, choose Imported graphic and click on File 11

12 10. Browse for the scanned signature file you created earlier, then click Ok, click Ok again 11. You are now back to the Sign Document window, enter your password and make sure the appearance you want to use is the one selected in the appearance drop down menu, click Sign 12

13 12. The Save As window will appear so that you may save your signed document as a new file. Choose a new name and save your document. 13. Once saved, your signature will appear on the document in your chosen location. 14. Now that your signature has been created, you may skip steps 3-10 in the future. On step 3, instead of selecting the New ID option, you may simply select the signature you already created. For additional information go to: 13

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