Microsoft Office PowerPoint

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1 The purpose of this guide is to give you an overview of the Microsoft Office 365 PowerPoint web application. Creating a new PowerPoint document Log in to Office 365 using your student ID and open PowerPoint in the usual way. Once you have logged in, click the OneDrive link at the top. Click OneDrive This will bring up your student OneDrive. You can then click new document and select Excel workbook from the list. Click new document Click PowerPoint document

2 You will now be prompted to give your PowerPoint document a name. Provide one in the pop up box that appears and click OK when done. Type the name here Opening an Existing PowerPoint Document If you already have an PowerPoint document on your OneDrive, and you wish to open it, please ensure you have logged in to Office 365 using your student ID and open PowerPoint in the usual way. Once you have logged in, click the OneDrive link at the top. Click Sky Drive A list of documents will appear in your OneDrive. Browse to the document you wish to open and click on the document name to open it. Click the PowerPoint document

3 The document will open in a read only view. You will need to click Edit Presentation, and then select Edit in PowerPoint Web App from the list. Click Edit Presentation Click Edit in PowerPoint Web App from the drop down list Working with your PowerPoint presentation Once you have created a new presentation, the main PowerPoint web application window will appear. The majority of functionality within the Home ribbon tab is similar to PowerPoint on your desktop PC, with the functions split into groups. In this tab the groups are: Clipboard where you can cut, copy or paste text. The dropdown under Paste has the likes of Paste Values and Paste Formatting Delete delete the current slide Slides adjust the layout of the text and graphics on the slide, choose from a menu of layout designs. Duplicate the current slide or hide it Font where the text can be formatted with a range of fonts, colours and also borders Paragraph you can choose to align the text left, right, centred both horizontally and vertically, as well as bullet points and indents Drawing insert shapes and colour them in. You can also insert a textbox here. The Arrange drop down is where you can move objects beneath or above over objects.

4 The Insert tab will show you the following options: Slides add a page break. You can also add a page break by pressing ctrl + p Images Select a picture from your computer or choose from the clip art collection Illustrations Insert shapes, arrows and SmartArt for flow diagrams Links Make a shape, textbox or word a hyperlink to a website Text Insert a text box Comments Insert a marker comment on a particular area of the slide. The Design tab will show you the following options: Themes Choose the layout of the presentation slides Variants Here you can choose the different variants of the slide theme, usually different colours.

5 The Transitions tab will show you the following options: Transitions to this slide Change how the slide moves on to the next, with options such as fade or push Transitions Apply the chosen transition to all slides. The Animations tab will show you the following options: Animation Select different animations for the image or test you have selected. Timing Here you can set the preferred order of the animations. The View tab will show you the following options: Presentation Views View the slideshow or switch between editing and reading view. Show Show any notes or comments with these buttons, pressing again to hide them.

6 The Open in PowerPoint tab will open the document in desktop PowerPoint If you have PowerPoint 2010 or 2013 installed, PowerPoint will open and prompt you for your student address and password. This will happen on MMU student PCs with PowerPoint 2010: Enter your student address Enter your password Click Sign in

7 The save option will link to the user s Sky Drive, not to their student home area. This is because the file is referenced in the File Menu as a Sky Drive file. File name is web-based

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