Small Business Environmental Management Solutions. City of Onkaparinga

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1 City of Okapariga Small Busiess Evirometal Maagemet Solutios

2 Busiess SA is the leadig busiess orgaisatio i South Australia. It works hard o behalf of busiess to ifluece govermet decisios, attract ivestmets ito South Australia, assist i export developmet ad be ivolved i iitiatives which help its members to achieve prosperity. Members are ecouraged to have iput ito the formulatio of policies ad submissios to govermet o a variety of issues affectig their ability to do busiess i South Australia. Members also beefit directly from Busiess SAs ifluece ad expertise through access to specialist idustrial relatios services; local, atioal ad iteratioal etworkig ad a rage of other busiess ad huma resource support services. Advice ad assistace is available i the followig key areas: Iteratioal Trade Occupatioal Health & Safety Employee Relatios Networkig & Promotio Traiig & Educatio Workers Compesatio Evirometal Services Associatio Admiistratio The Eviromet Protectio Authority was established uder the Eviromet Protectio Act 1993 to protect South Australias eviromet ad advise govermet ad idustry o evirometal issues, supported by the Eviromet Protectio Agecy. South Australia ow has a ew idepedet evirometal watchdog, which icludes staff from the old Eviromet Protectio Agecy ad additioal policy staff ad ivestigators. The ew Eviromet Protectio Authority will have icreased powers to eforce tougher evirometal stadards i South Australia. A expaded Eviromet Protectio Authority Board with more clearly defied fuctios will replace the preset idepedet six-member regulatory body (the Authority) withi the ext few moths. To help employers improve their health ad safety outcomes, WorkCover Corporatio SA is proud to support this publicatio ad ecourages busiess owers to use ad apply it to their ow busiess. WorkCover Corporatio SA is committed to helpig all South Australias work together for the safest workplaces. Ackowledgmets Special thaks to the City of Okapariga for the desig ad formattig work o this publicatio. Also thaks to the Aware Spark Plugs Referece Group for their advice, ad Trasitios Optical, Kitches by Farquhar ad Bechtop ad Door Factory for trialig the publicatio. (The Aware Project is a collaboratio betwee the City of Okapariga ad the Okapariga Catchmet Water Maagemet Board). ISBN Importat Disclaimer Busiess SAs pricipals, affiliates, directors, authors(s), or ay other persos ivolved i the preparatio ad distributio of this publicatio expressly disclaim all ad ay cotractual, tortious or other form of liability to ay perso (purchaser of this publicatio or ot) i respect of the publicatio ay cosequeces arisig from its use by ay perso i reliace upo the whole or ay part of the cotets of this publicatio. The iformatio cotaied i this guide was obtaied from sources believed to be reliable. Busiess SAs pricipals affiliates, director (s) or other persos as above, do ot accept resposibility for such iformatio ad state the publicatio is of a geeral ature oly ad either represet or is iteded to be advice o ay particular matter. Whilst every care has bee take i its preparatio o perso should act specifically o the basis of the material coditio herei without cosiderig ad takig professioal advice. Copyright Busiess SA First published i 2002

3 Table of Cotets Itroductio Step 1: Commitmet ad Evirometal Policy Step 2: Plaig Idetificatio of Aspects ad Impacts Evirometal Actio Pla Idetificatio of Legal Requiremets Step 3: Implemetatio ad Operatio Hierarchy of Cotrols Develop Procedures ad Documetatio Emergecy Respose Step 4: Checkig ad Corrective Actio Maitaiig your Evirometal Maagemet System Reportig No-coformace Step 5: Review ad Cotiuous Improvemet System Review Cotiuous Improvemet Tool Box Actio Checklist Summary Eviromet Policy Risk Assessmet ad Ratig Emergecy Procedures Corrective Actio Report Form Chemical Register Plat ad Equipmet Iformatio Sources of Further Iformatio

4 Itroductio All busiesses have some impact o the eviromet. Eve the simple act of switchig o a light has some evirometal impact. As a busiess ower or maager, it is your resposibility to esure that whatever your level of impact, that impact is maaged appropriately ad miimised where possible. This guide provides you with oe way to maage the evirometal impacts of your busiess, usig a Evirometal Maagemet System. By followig the five steps of this guide you will begi to implemet a Evirometal Maagemet System. These steps are based o the iteratioal evirometal stadard ISO: A Evirometal Maagemet System provides you with a structured way of plaig ad implemetig eviromet protectio measures. Experiece has show busiesses usig a Evirometal Maagemet System gai may beefits icludig: improved operatioal efficiecies cost savigs icrease i customer satisfactio ew markets ad customers competitive advatage improved busiess image May busiesses are also recogisig that to be sustaiable, they eed to take resposibility for ot oly their ecoomic performace, but also their evirometal ad social performace. Not oly will a Evirometal Maagemet System help to improve your evirometal performace, ofte improvemets will also beefit your staff, especially as may evirometal hazards ca cause health ad safety risks to people. I takig all reasoable care to avoid your busiess causig evirometal harm, your busiess will be able to use this reasoable care, or due diligece, as a defece should your busiess uwittigly cause a evirometal offece. A Evirometal Maagemet System eables you to idetify ad cotrol ay risks to the eviromet before they result i harm. It is equally importat that your staff are aware ad capable of idetifyig evirometal impacts ad risk situatios i day to day operatios. This guide provides you with the basic iformatio eeded to start implemetig a Evirometal Maagemet System for your busiess. A example of a evirometal icidet i Das workshop is used throughout the guide to illustrate how a busiess may have dealt with the situatio, if they had a Evirometal Maagemet System i place. (See shaded box opposite). To track your progress we have provided a checklist of thigs to do. These checklist steps are also summarised i the Tool Box at the back of the guide. A Tool Box of useful checklists, forms ad procedures are provided for you to use, copy, ad modify to help you start documetig the steps you take. Fially, alog the way you may eed some more detailed advice or assistace. We have icluded a list of useful cotacts i the Tool Box. There are also legal resposibilities for busiess owers ad maagers to maage their evirometal impacts. Uder Sectio 25 of the Eviromet Protectio Act 1993, everyoe has a Geeral Evirometal Duty to ot udertake a activity that pollutes, or might pollute, the eviromet uless the perso takes all reasoable ad practicable measures to prevet or miimise ay resultig evirometal harm. 2

5 FRQWLQXDO LPSURYHPHQW HQYLURQPHQWDO SROLF\ UHYLHZ SODQQLQJ FKHFNLQJ FRUUHFWLYHDFWLRQ LPSOHPHQWDWLRQ RSHUDWLRQ Figure 1:The Evirometal Maagemet System Process Evirometal icidet example: Das workshop - clea up costs = $700 A small auto workshop is owed by Da, ad has two employees Mick ad Sam. Mick arrives at work first oe morig to discover that the drum cotaiig waste oil that is stored out the back of the workshop has rusted through ad about 100L of waste oil has goe oto the cocrete, ad ito the gravel carpark. Mick paics ad wats to get rid of the oil before Da arrives, so he gets the hose out to hose it ito the stormwater drai. Luckily, Sam ad Da arrive before he does this, ad clea up the oil usig absorbet material. Although the waste oil did ot reach the stormwater system, this mior spill still cost the auto workshop about $700. This icluded the direct costs of havig the cotamiated soil i the carpark removed ad the absorbet material collected by licesed cotractors, ad replacemet of the absorbet materials. It also icluded the idirect cost of the labour time to clea up the spill. This example shows the importace of maagig evirometal issues i your workplace. Throughout this guide, Da follows the five key steps to implemet a Evirometal Maagemet System ito his workshop, which may have preveted a icidet such as this. 3

6 Step 1 Commitmet ad Evirometal Policy The first step i developig ad implemetig a Evirometal Maagemet System is to secure commitmet to the process by the ower, maager or seior maagemet. Commitmet from maagemet is essetial to drive chage ad to support the resources ad time ofte required whe makig the decisios ad implemetig the chages. Commitmet to the process from all staff is also a key to achievig success. It is importat to cosult with your staff before, durig ad after the Evirometal Maagemet System process. Cosultatio of staff, particularly if doe early i the process, ca assist with better feedback o the System, improved owership, a willigess to adapt, ad a greater commitmet. You may also wat to coduct some awareess traiig of the Evirometal Maagemet System for staff early o, i order to assist them uderstad ad embrace the process, ad to obtai their immediate ideas for improvemet. The three key elemets of a evirometal policy are a commitmet to: prevet pollutio cotiuous improvemet compliace with evirometal regulatios O the ext page is a example of a evirometal policy for Das workshop. I the Tool Box there is also a policy that you ca copy, use or modify to suit your busiess eeds. Writig the policy is oly the first step. You eed to make sure all staff, especially those ew to your workplace, are aware of ad ca access a copy. You should also make this available to the public, perhaps displayed i the workplace or o a cetral oticeboard. Depedig o your staff umbers, you may eed to appoit a perso who is resposible for the Evirometal Maagemet System. This may be the ower, a maager or a appropriate staff member. It may also be ecessary to establish a Evirometal Maagemet System implemetatio ad review team to assist the appoited perso develop ad implemet the System. This team should be made up of employees from across the orgaisatio i order to obtai a rage of ideas, ad commuicatio back ito the workplace. Oce you have gaied commitmet from maagemet ad staff it is importat to documet your commitmet. This may be through a writte evirometal policy. A evirometal policy is a public statemet of the resposibilities ad obligatios of everyoe i the workplace. It eeds to be simple ad easily uderstood, ad should be developed joitly by maagemet ad employees. 4

7 Das workshop: our evirometal commitmet & policy Das workshop is committed to maagig all aspects of our operatios i a evirometally resposible maer at all times. We care about the eviromet, ad we ask our customers to do the same. To esure evirometally resposible behaviour is accepted as a itegral part of our operatios, we specifically udertake to: establish a Evirometal Maagemet System i order to help systematically reduce our impacts o the eviromet prevet pollutio occurrig from our activities ad operatios coduct operatios i compliace with relevat local evirometal regulatios, liceces ad legislatio commuicate this policy to our employees, busiess associates ad the wider commuity educate our employees ad cotractors o their evirometal resposibilities ad esure this is itegrated ito their work practices, traiig ad decisio makig cotiuously improve the evirometal performace of our compay Siged:... Da Workshop Ower --/--/- Positio:.. Date: Checklist Step 1: o Is the ower/ maager of the busiess committed to addressig the evirometal issues related to the orgaisatios activities, products ad services? o Has the ower/ maager writte a evirometal policy that icludes a commitmet to: a) Prevet pollutio b) Cotiuous improvemet c) Comply with evirometal regulatios? o Has this policy bee provided to all staff? o Is the eviromet policy displayed i the workplace ad available to the public? 5

8 Step 2 Plaig Idetificatio of evirometal aspects ad impacts The ext step i the process is to idetify the evirometal aspects ad impacts of your busiess. Evirometal aspects are all areas of a busiess that ca have a impact o the eviromet e.g. goods, services ad processes. Evirometal impacts are the effects of these aspects o the eviromet, icludig air, oise, water (stormwater, groudwater, wastewater), soil, flora, faua ad people. You ca do this by: listig all your busiess activities listig all the impacts these ca have o the eviromet (positive ad egative) talkig to staff ispectig the workplace reviewig records, icidet reports ad complaits Remember that impacts are ot limited to those of your busiess but also to those of your suppliers ad the impacts of your goods or services oce they leave your site. It is likely that you will have quite a list after this process. The ext step is to begi prioritisig based o risk. I the Tool Box you will fid a Risk Assessmet Tool. This will help to determie the likelihood of the impact o the eviromet occurrig, ad the cosequece of that impact. This will help you determie a priority ratig for the impact. See how Da may have doe this i his workshop i the example provided o the ext page. Evirometal actio pla Oce you have prioritised all the impacts you eed to start plaig the actio eeded to remove or cotrol the impact o the eviromet. This is where a Evirometal Actio Pla ca be very helpful. As may busiesses face limited time ad resources it is ofte useful to focus o the high level priorities i the actio pla. Urget ad high risks must be addressed immediately. This doest mea you igore those with medium or low priority, but it makes it a little more maageable. See how Da decided to focus o the urget, high ad medium impacts i the sample o the ext page. Whe allocatig actios to mitigate the impact, try to make the actios specific, measurable ad iclusive of a objective or target. I the example of Das workshop, the actio to miimise the impact of greehouse gases is to reduce electricity use by 10% o curret levels by This is both specific ad cotais a objective which ca be measured. Whe decidig how to address the evirometal impacts of the busiess, the first respose should be to remove the impact. If this is ot possible, the follow the hierarchy of cotrols. The hierarchy of cotrols is discussed i more detail i step 3. Idetificatio of legal requiremets It is essetial to uderstad the legal requiremets that apply to your busiess. You eed to make sure you keep iformed ad documet this legislatio. I the Tool Box you will fid a list of sources of iformatio about evirometal legislatio. 6

9 Das workshop - sample of Evirometal Actio Pla Da idetified ad listed all the evirometal aspects ad impacts of his busiess operatios, some of which are show here: Operatio/ Activity Evirometal aspect Evirometal impact Car Service Use of electricity Greehouse gas emissios Disposal of waste solids Icreased waste i ladfill Noise of egie revvig Noise pollutio Storage of chemicals Potetial spillage of chemicals Cotamiatio of soil, water or air Da prioritised these impacts usig the risk assessmet tool i the Tool Box: Impact Probability Cosequece Priority Greehouse gas emissios Frequet Major High Icreased waste i ladfill Noise pollutio Occasioal Frequet Mior Mior Low Medium Cotamiatio of soil, water or air Frequet Critical Urget Da decided o how the impact could be removed or reduced (actio), who was resposible ad whe this would be doe by. This was documeted i a Evirometal Actio Pla: Impact Priority Actio Resposibility Time frame Impact Priority Actio Resposible Timelie Cotamiatio Urget Da By / / of soil, water or air Greehouse gas emissios Noise pollutio High Checklist Step 2: Medium Have all uecessary chemicals removed by licesed waste cotractor. Bud chemical storage area Trai staff i chemical hadlig Reduce electricity use by 10% o curret levels by 2004 by switchig off machiery ad lights whe ot i use. Udertake all egie testig durig stadard work hours Isulate rear of workshop for all oisy jobs Da Mick Da-moitor ad documet electricity use; all staff- switch off lights ad machies Mick & Sam Sam By ed fiacial year Source traiig by ed / / ow to ed 2004 Daily By ed fiacial year o Have all the busiess aspects ad impacts bee idetified? o Have staff bee cosulted o these impacts? o Have the impacts bee prioritised usig the risk assessmet ratig system i the Toolbox? o Have all the legal requiremets for the busiess bee established ad documeted? o Has a Evirometal Actio Pla bee documeted for these impacts? o Has each actio bee allocated to the resposible perso? 7

10 Step 3 Implemetatio ad Operatio Hierarchy of cotrols The ext stage of the process is to develop procedures to implemet the actios. As metioed i Step 2, maagig the impacts of your busiess should follow the hierarchy of cotrol. Elimiatio This is the preferred cotrol as it elimiates the source of the evirometal impact. For example doig away with the packagig o parts or elimiatig a hazardous chemical. Substitutio Where elimiatio is ot possible, the impact should be miimised through substitutio with a safer substace or piece of equipmet. You might fid that where elimiatio or substitutio are ot possible you would eed a combiatio of cotrols. Egieerig Itroducig chages to the workplace, machiery or equipmet to egieer out the impact. For example, airbore evirometal pollutats may be cotrolled by istallig mechaical equipmet for the filterig ad separatio of pollutats from the discharged air stream. Develop procedures ad documetatio Ay actio pla is always supported with workplace procedures. You ca develop separate evirometal procedures or iclude them ito existig procedures, for example Safe Operatig Procedures. You should iclude these procedures i the iductio of ew staff ad i traiig ad display them i relevat work areas. Geerally busiesses may be doig the right thig, but few documet the steps they take. This meas that if somethig goes wrog there is o evidece that the busiess has doe what is reasoably practical to prevet the impact to the eviromet or staff. Documetig your Evirometal Maagemet System would iclude thigs such as: procedures traiig records iductio records emergecy procedures actio plas Admiistratio Implemetig policies ad procedures, providig traiig or chagig workflows. Potetial pollutio of stormwater through chemical spills outside of a buded area ca be cotrolled through spill kits, which should be available to cotai the spill. Where this is ot possible, you may be able to chage the way work is doe so that the likelihood of that aspect impactig o the eviromet is reduced. Persoal protective equipmet Providig staff with Persoal Protective Equipmet to miimise exposure. This is a short term, temporary cotrol ad should be used as a last resort. O the ext page, see how Da uses the hierarchy of cotrols to maage the impact of cotamiatio of soil, water or air by accidetal chemical spillage. Documetatio is useful for verifyig evirometal performace to staff, regulators ad the commuity. Emergecy respose Eve if you have a excellet system i place sometimes uexpected emergecies ca happe, ad it is critical you are prepared. You must have a emergecy respose pla, that cotais up-to-date cotact details ad details of hazardous substaces used i the workplace. All staff should be cosulted o the pla ad regularly traied i what to do i a emergecy. The Tool Box provides some basic Emergecy Respose Steps. 8

11 Hierarchy of cotrols preferred cotrol least preferred cotrol Elimiatio - cotrollig the hazard at source. Substitutio - replacig oe substace or activity with a less hazardous oe. Egieerig - istallig buds aroud taks or guards o machiery. Admiistratio - policies ad procedures for safe work practices. Persoal protective equipmet - such as masks ad ear plugs. Das workshop Through the idetificatio of the busiess aspects ad impacts, it was recogised that a accidetal spillage of chemicals may result i the cotamiatio of soil, water or air ad that this was cosidered a urget priority. This was also evidet from the evirometal icidet. From this, Da used the hierarchy of cotrols to determie his actios: Elimiate Da got rid of all the uused ad uecessary chemicals i the workshop through a licesed waste cotractor Substitute Da asked his chemical suppliers for advice o what highly toxic chemicals could be substituted with less toxic chemicals Egieer Da had the chemical storage area buded to prevet pollutio from accidetal spillage (Guidelies for budig are available from the Eviromet Protectio Authority) Admiister Da the developed a chemical hadlig procedure ad traiig for Mick ad Sam Persoal protective equipmet Da esured appropriate equipmet was available for his staff ad himself To follow o from these actios, Da also developed a emergecy respose pla ad established regular traiig i these procedures. This traiig prior to the evirometal icidet would have helped Mick kow what to do, ad preveted the potetial stormwater pollutio. Checklist Step 3: o Has the hierarchy of cotrols bee used to decide o actios to elimiate or reduce impacts o the eviromet? o Has a procedure / s for implemetatio of the Evirometal Actio Pla bee developed ad commuicated to all staff? o Has this bee documeted? o Has a emergecy respose pla bee prepared ad documeted? o Has this bee commuicated to all staff? o Have traiig eeds bee idetified? o Has this traiig bee udertake? 9

12 Step 4 Checkig ad Corrective Actio Maitaiig your evirometal maagemet system You ow have a list of all the evirometal aspects ad impacts that are rated based o their risk, ad a Evirometal Actio Pla showig how to address these. What you eed ow is a way of maitaiig this System. This may be through a ogoig checklist that may be completed at the ed of each day, week or moth, depedig o the risk the impact has. Checklists are also a good way of providig feedback to employees o how the busiess is performig. I the example o the ext page, Da had idetified cotamiatio of soil, water or air from chemical spillage as a urget priority. Da developed a daily checklist with a few simple checks to esure cotamiatio does ot occur. Reportig o-coformace Aother way of maitaiig ad improvig the Evirometal Maagemet System is to develop a procedure to documet ad address ocoformace. This may be through a simple Corrective Actio Report form, such as the oe i the Tool Box, or you may eed to develop a more complex system, depedig o the eeds of your busiess. The opposite page shows the key compoets of a Corrective Actio Report form. To esure that ay Corrective Actio Report forms such as these are used to their best potetial, it is importat to focus o ay faults i the Evirometal Maagemet System ad how they ca be improved, ad ot o huma error. It is also a good idea to perform a audit of your system o a regular basis to esure you are actually maagig your evirometal impacts. This may be assisted by feedback from staff, or you may wat to get a exteral perso to coduct this audit. Thigs you may eed to regularly moitor iclude: resource use (electricity, raw materials, chemicals) maiteace of machiery staff traiig Icludig evirometal maagemet ito existig procedures, for example Stadard Operatig Procedures, iductio ad traiig, ca provide a useful way of moitorig the system. Fially, you should set up a procedure to esure the busiess is kept iformed about ad documets legislative chages. Attedig traiig, accessig the Iteret ad cotactig your local coucil or the Eviromet Protectio Authority could be useful. 10

13 Das workshop Now that Da has a Evirometal Maagemet System i place, he wats to esure that all the good work is maitaied. He goes through his workshop ad makes a register of all his chemicals, usig a Chemical Register like the oe provided i the Toolbox. The he develops a simple daily checklist for the workshop ad a more complex oe to be completed at the ed of each moth. The daily workshop check icludes ispectio of the storage ad hadlig of chemicals, as this is a area of high priority. The daily check icludes: esurig that all chemicals are placed i the covered, buded area of the workshop (Guidelies for budig are available from the Eviromet Protectio Authority) that all chemicals are correctly labelled ad easily idetifiable that all cotaiers ad drums are ot leakig ad are i good coditio that copies of Material Safety Data Sheets for each chemical is located ext to each work statio Daily checks such as these would have picked up the leakig oil drum i the evirometal icidet ad preveted the oil spill. Daily ad mothly checks, combied with a six mothly self-audit, stadard operatig procedures ad regular traiig updates, esure that Das Evirometal Maagemet System is maitaied ad evirometal icidets are preveted. Corrective actio report form- key compoets The corrective actio report form should cotai: details of the o-coformace (date, time, locatio) evirometal iformatio ad impact or potetial impacts a descriptio of the o-coformace a brief aalysis of the o-coformace actios udertake to cotrol the o-coformace or prevet recurrece details of the ivestigator of the o-coformace whether otificatio of a third party is ecessary A sample form is located i the Tool Box. Checklist Step 4: o Have you developed a procedure for regularly checkig the evirometal impacts of your busiess activities? o Have you audited your Evirometal Maagemet System? o Is regular moitorig takig place, ad beig documeted? o Is there a procedure i place to esure that the busiess compliace with legal requiremets is updated ad documeted? o Has a procedure bee developed for reportig ad correctig o-coformace? 11

14 Step 5 Review ad Cotiuous Improvemet System review Oe way of esurig that all the hard work of establishig, implemetig ad maitaiig a Evirometal Maagemet System cotiues to brig beefits to your busiess is by udertakig a regular review of the System. The regularity will deped o the size of the busiess, ad how much has chaged, but at a miimum should be every 12 moths. The purpose of a review differs from a audit; a audit is about verifyig that the System is doig what it is supposed to, whereas a review should: take ito accout ay o-coformace evaluate ay further traiig eeded evaluate the Systems suitability ad effectiveess (i.e. are the procedures esurig the actios i the Evirometal Actio Pla are beig carried out) update the Evirometal Actio Pla cosult with staff o effectiveess The system will also eed to be reviewed if a ew aspect (good, service or process) commeces i your busiess. The five steps should be followed through for each ew aspect of your busiess ad icorporated ito your Evirometal Maagemet System. Cotiuous improvemet Part of reviewig your busiess Evirometal Maagemet System is to esure that the evirometal performace of your busiess is cotiuously improvig. The procedures set i place to achieve the maagemet of your busiess impacts should be costatly examied to see if they ca be improved or if more effective procedures ca be itroduced. Aother opportuity that may busiesses are startig to take up is public reportig. You may wat to produce a public report to publicise what your busiess has achieved. A excellet guide published by Eviromet Australia is available to assist with this process. See Commowealth of Australia (2000) A Framework for Public Evirometal Reportig available from Eviromet Australia. Further iformatio There are may excellet sources of further iformatio to assist you i developig ad implemetig a Evirometal Maagemet System ito your busiess, some of which are listed i the Tool Box. Checklist Step 5: o o o o Has the Evirometal Maagemet System bee reviewed o a regular basis? Has this review evaluated the suitability, adequacy ad effectiveess of the Evirometal Maagemet System, ad take ito accout ay o-coformace? Have ay chages that the review idetified, bee implemeted (icludig a update of the Evirometal Actio Pla)? Has the review ad ay chages bee documeted? Staff should always be cosulted o improvemets as they are ofte the oes with hads-o ivolvemet, ad may kow of areas for improvemet. 12

15 Tool Box Actio Checklist Summary Eviromet Policy Risk Assessmet ad Ratig Emergecy Procedures Corrective Actio Report Form Chemical Register Plat ad Equipmet Iformatio Sources of Further Iformatio

16 Actio Checklist Summary Actio Checklist step 1: Has the ower/ maager of the busiess committed to addressig the evirometal issues related to the orgaisatios activities, products ad services? Has the ower/ maager writte a evirometal policy that icludes a commitmet to: a) Prevet pollutio b) Cotiuous improvemet c) Comply with evirometal regulatios? Has this policy bee provided to all staff? Is the eviromet policy displayed i the workplace ad available to the public? Completed? Checklist step 2: Have all the busiess aspects ad impacts bee idetified? Have staff bee cosulted o these impacts? Have the impacts bee prioritised usig the risk assessmet ratig system i the Toolbox? Have all the legal requiremets for the busiess bee established ad documeted? Has a Evirometal Actio Pla bee documeted for these impacts? Has each actio bee allocated to the resposible perso? Checklist step 3: Has the hierarchy of cotrols bee used to decide o actios to elimiate or reduce impacts o the eviromet? Has a procedure / s for implemetatio of the Evirometal Actio Pla bee developed ad commuicated to all staff? Has this bee documeted? Has a emergecy respose pla bee prepared ad documeted? Has this bee commuicated to all staff? Have traiig eeds bee idetified? Has this traiig bee udertake? Checklist step 4: Have you developed a procedure for regularly checkig the evirometal impacts of your busiess activities? Have you audited your Evirometal Maagemet System? Is regular moitorig takig place, ad beig documeted? Is there a procedure i place to esure that the busiess compliace with legal requiremets is updated ad documeted? Has a procedure bee developed for reportig ad correctig o-coformace? Checklist step 5: Has the Evirometal Maagemet System bee reviewed o a regular basis? Has this review evaluated the suitability, adequacy ad effectiveess of the Evirometal Maagemet System, ad take ito accout ay o-coformace? Have ay chages that the review has idetified, bee implemeted (icludig a update of the Evirometal Actio Pla)? Has the review ad ay chages bee documeted? 14

17 Eviromet Policy Our evirometal commitmet ad policy is committed to maagig all aspects of our operatios i a evirometally resposible maer at all times. We care about the eviromet, ad we ask our customers to do the same. To esure evirometally resposible behaviour is accepted as a itegral part of our operatios, we specifically udertake to: establish a Evirometal Maagemet System i order to help systematically reduce our impacts o the eviromet prevet pollutio occurrig from our activities ad operatios coduct operatios i compliace with relevat local evirometal regulatios, liceces ad legislatio commuicate this policy to our employees ad the wider commuity educate our employees ad cotractors o their evirometal resposibilities ad esure this is itegrated ito their work practices, traiig ad decisio makig cotiuously improve the evirometal performace of our compay Siged:... Positio: Date:. 15

18 Risk Assessmet ad Ratig Step oe is to assess the probability of each impact occurrig, usig the table below as a guide. 1. Probability Frequet Occasioal Remote Ulikely Exposure of the eviromet to the impact is likely to occur weekly, every day or most of the year Exposure of the eviromet to the impact is likely to occur ifrequetly over weeks or moths Exposure of the eviromet to the impact could occur radomly i the course of a year or two Exposure of the eviromet to the impact is ot likely to occur Step two is to assess the cosequece of each impact o the eviromet, usig the table below as a guide. 2. Evirometal Impact Cosequece Catastrophic Critical Major Mior The impact could cause permaet ad irreparable damage to the eviromet The impact could cause severe but reparable damage to the eviromet The impact could cause a impact o the eviromet that requires sigificat time to elimiate (>3 days) The impact is likely to cause mior impact o the eviromet Step three is to determie the seriousess of each impact, usig the table below as a guide. 3. Risk Assessmet Ratig Catastrophic Critical Major Mior Frequet Extremely serious Extremely serious Very serious Serious Occasioal Extremely serious Very serious Serious Not serious Remote Very serious Serious Not serious Not serious Ulikely Serious Serious Not serious Very miimal Step four is to rate each impact accordig to the priorities below. 4. Risk Priority Risk Extremely serious Very serious Serious Not serious Cotrol Priority Urget High Medium Low Adapted from Britax OHS/Evirometal Risk Assessmet Report 16

19 Emergecy Procedures Implemetig spill cotrols ad emergecy respose procedures ito the workplace ca help to esure that you prevet ay possible pollutio ad ca cotribute to a defece uder the Eviromet Protectio Act Busiesses eed to idetify potetial evirometal emergecies ad prepare a emergecy respose procedure. The procedure should be reviewed ad tested regularly. What should a emergecy respose procedure cotai? As a miimum, the procedure should cotai: prevetative measures for all activities, risks, wastes ad discharges that have the potetial to leak or spill ad cause harm to the eviromet. (What prevetative measures are curretly i place to miimise spills from eterig stormwater drais? Is this sufficiet? What else could be doe?) a writte procedure should be prepared for each area to esure that all staff kow what to do ad who to cotact i case of a spill. This should be actively ad regularly reviewed esure appropriate clea-up materials are provided at all idetified areas to deal with potetially pollutig materials What should you do i case of a spill? 1. Check the Material Safety Data Sheet (MSDS) to determie the type of material spilled ad ay risks to huma or evirometal health. MSDSs also cotai particular iformatio regardig the clea up of that material. 2. Quickly ad safely stop the spill ad isolate ad cotai the spilt material from the stormwater system (booms, drai seals, absorbet materials ca be used for this). 3. If a spill is large or is a hazardous material, cotact the South Australia Metropolita Fire Service (08) If the Fire Service is ot required, you must otify the Eviromet Protectio Authority (08) if the spill has the potetial to cause harm to the eviromet. 5. For smaller or o-hazardous spills, clea up the spill adequately usig the appropriate spill materials for that type of substace. 6. Esure that the material is disposed of adequately ad ot ecessarily placed ito the rubbish bi. Esure you kow the appropriate disposal method for that material. Iformatio required may iclude: Locatio of icidet Details of material spilt * Product ame * Chemical ame or ame(s) ad cocetratio(s) of igrediet * Cocetratio ad ame of solvet * Uited Natios umber * Form: gas, liquid, solid * Colour * Number, type, size of cotaiers * Total quatity i damaged or leakig cotaier(s) * Total quatity spilt, leaked or lost * Ay class labels or emergecy actio codes * Specialist advice referece (From: Street Smart Update Issue 5, ad the MTAs Evirometal Compliace Booklet for SA) 17

20 Corrective Actio Report Form DETAILS OF NON-CONFORMANCE Date: Time: Locatio: ENVIRONMENTAL NON-CONFORMANCE Type ad/or Name of Pollutat: Estimated Quatity Released: Have ay ecessary third parties bee otified? Potetial Impacts: Descriptio Describe what happeed Aalysis What cotributed to the o-coformace? Corrective Actio What actio has bee or will be take to cotrol the hazard or prevet a recurrece? Date: By Whom: Sigature: INVESTIGATION OF NON-CONFORMANCE No-coformace ivestigated by: Date: Sigature Date: Corrective Actio Completed Sigature: Date: Check with Workplace Services or the Eviromet Protectio Authority regardig specific reportig requiremets. 18

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