Chair: Sponsorship Committee

Transcription

1 Chair: Sponsorship Committee Position Overview: The Sponsorship Committee cultivates relationships with potential donors to obtain sponsorship in support of the MASS- AWIS mission, mentoring circle program and events. It maintains the sponsor database and ensures appropriate acknowledgement of donations upon receipt. Find and obtain sponsorship for support of our mission support of our mentoring circle program, support of our MASS- AWIS events, and promotional opportunities Communicate with Events Committee Maintain records of all donations and sponsorship Seek out and cultivate relationships with new donors Acknowledges donations with thank you notes excellent communication organization experience with obtaining sponsorship Time commitment: ~ 2-4 hr/month Volunteers: 7-12 committee volunteers Is there a co- chair: yes

2 Chair: Events Committee (East) Position Overview: The co- chair shares the responsibility of overseeing all events (~1 per month) planned by the committee members. Since there are two positions, each co- chair is typically responsible for every other event. At least one co- chair (ideally both) will be expected to attend each board meeting (quarterly) and providing updates on committee activities (both past and upcoming) to the board. Overseeing planning of event, including making sure volunteers have considered all aspects of event (e.g., location, refreshments, speaker, date, advertising, post- event survey) Setting up registration site Overseeing communication o Forwarding finalized flyer to the communications committee o Providing extra information to communications committee as it becomes available (e.g., event topics, save the dates before events are finalized) o Requesting extra advertising when necessary o Attendance at events when necessary Planning and running quarterly committee organization meetings during which events are roughly mapped out for the next several months Attending quarterly board meetings Providing written (pre- meeting) and oral (at the meeting) updates to the board quarterly Serving as an Events Committee member for at least 1 year (could have been for another AWIS chapter) Assisting in planning at least 3 events Serving as lead volunteer for at least 1 event

3 Time commitment: ~ 2-4 hr/month. The commitment is for one year, with encouragement to stay for two years Volunteers: There are ~20 volunteers on the committee typically. Is there a co- chair: yes. There are two committee chairs, so responsibilities are split between two people (e.g., resulting in overseeing an event every other month rather than every month)

4 Chair: Mentoring Committee Position Overview: Work with other co- chair and Mentoring Committee to manage the Mentoring Circles program. Run Mentoring Circles program Includes forming Mentoring circles, organizing circle events etc. Details in SOP correspondence regarding queries about the program, and from circle participants Attend board meetings Manage conflicts or difficult situations if any, within circles, if referred by connector - Time- commitment: July- September and April- May 2-5 hrs per week, other times 1-2 hrs per week Number of volunteers: 8 volunteers Is there a co- chair: yes.

5 Chair: Membership Committee Position Overview: Recruit and maintain national and MASS AWIS membership. Initiate and foster relationships both inside and outside our chapter to enhance network connectivity and diversity. Promote existing and generate new benefits for MASS AWIS members. Recruit new members and volunteers Maintain or grow MASS AWIS membership numbers Introduce new volunteers to membership benefits and activities of committee Facilitate volunteer initiatives and provide support at recruitment events Provide feedback to national AWIS on chapter initiatives and membership trends Attend quarterly board meeting Host quarterly meetings with committee including planning meeting, writing agenda, etc Organize yearly Propel Careers FILS career development award Partner with STEM orgs in surrounding community and provide mutual support Act as liason between partner orgs and individual MASS AWIS committees Administer all awards and member benefits both inside and those donated to MASS AWIS Send s to members regarding upcoming opportunities or lapsed membership Ensure timely responses to all messages Respond to board, volunteer and partner inquiries and messages as soon as possible Make sure all of the print and promotional materials are updated

6 and in- stock Help direct prospective members and volunteers to membership website and individual committees Arrange for membership representation at every MASS AWIS event Send update on upcoming recruitment opportunities both MASS AWIS and outside events Generate quarterly reports on membership numbers and demographics Stay up to date on changes to national membership policy and changes to national website Make recommendations for info to be added to MASS AWIS newsletter Maintain MASS AWIS chapter calendar Maintain MASS AWIS volunteer database Maintain WildApricot student member website Maintain membership budget for year Host annual volunteer appreciation night working knowledge of excel and website administration helpful easy access to transportation around Boston metro area likely important Time commitment: 8 hours per week average, fluctuates week to week Volunteers: 4 volunteers minimum, enough work for 6-8 volunteers Is there a co- chair: no