CARETAKER WITH CLEANING DUTIES ASSISTANT DIRECTOR OF IT AND SUPPORT SERVICES ACCOUNTABLE TO: DIRECTOR OF OPERATIONAL SUPPORT

Transcription

1 JOB TITLE: REPORTING TO: RESPONSIBLE TO: CARETAKER WITH CLEANING DUTIES PROPERTY SERVICES MANAGER ASSISTANT DIRECTOR OF IT AND SUPPORT SERVICES ACCOUNTABLE TO: DIRECTOR OF OPERATIONAL SUPPORT MAIN PURPOSE OF JOB: The postholder will be responsible to the Property Services Manager for the day to day caretaking and cleaning of internal and external areas at Praxis Care s central offices. The postholder will also be responsible for security at Praxis Care s central offices. The postholder will adhere to departmental procedures and in particular to the Cleaning Manual and Cleaners Routine Work Schedule, as well as all organisation wide policies and procedures, whilst carrying out his or her duties. MAIN RESPONSIBILITIES: To provide efficient and effective caretaking and cleaning support for Praxis Care s Central Offices, including ensuring the security and general appearance of the buildings and surrounding areas are maintained in accordance with the required standards. To be responsible for maintaining the security of the premises and its contents in accordance with the Organisation s current requirements. To undertake routine maintenance duties as directed by the Property Services Manager. To be accountable for and to control the provision of catering, cleaning and toiletry items including requisition, storage and distribution of such items MC-02-HR-JOB 1 of 6

2 DUTIES AND RESPONSIBILITIES: SECURITY & HEALTH AND SAFETY 1. To immediately report any health and safety hazards to the Property Services Manager. 2. To maintain vigilance for Health and Safety concerns in and around the building including checking outside area for syringes, broken glass etc. and disposing appropriately. 3. To be responsible for ensuring clear and safe pedestrian access to the buildings, particularly in adverse weather conditions (eg snow clearing, gritting). 4. To dispose of waste materials in a safe, hygienic manner ensuring that it is available for collection as required. 5. To ensure that instructions specified by technical consultants, contractors and manufacturers are adhered to. 6. To be responsible in conducting all activities in a manner that is safe to yourself and others. 7. To be aware and act in accordance with the Health and Safety Manual and Praxis Care policies. 8. To unlock and secure premises at agreed times and maintain the key(s) in their possession for emergency call-out. 9. To ensure that all windows and doors in the central office buildings are secure, that all fire doors are closed and the security alarms are set, at the end of each working day. ROUTINE MAINTENANCE & CLEANING Routine Maintenance 1. Heating & Lighting a) To ensure heating plant and equipment is efficiently and effectively operated, make adjustments as necessary and report defects and maintenance to the Property Services Manager. b) To clean light fittings and to test lighting systems weekly, replacing where necessary minor parts such as tubes, bulbs, fuses, starters and MC-02-HR-JOB 2 of 6

3 diffusers in accordance with safe working practices, using energy efficient products wherever feasible. 2. Joinery a) First line maintenance of fixtures and fittings, eg tightening screws on desk hinges, window hinges and door handles. b) Minor repairs as a temporary measure after break-ins, vandalism etc. Construction of self-assembly furniture. 3. Plumbing a) To arrange to clear blockages, remove foreign matter from sinks, toilets, drains, kitchen grease traps etc. and clean up spillages as required. b) Adjustment of taps and replacement of washers. 4. Internal Glazing a) Remedial action after break-ins, e.g. boarding up of broken windows. 5. Supplies a) To monitor stock levels of consumable items as catering supplies, fuel, grit, toiletries, light bulbs/tubes and cleaning materials and arrange to replenish supplies in accordance with current procedures. b) Replace such consumables on the premises in appropriate locations as are not covered by alternative arrangements, e.g. toilet rolls, soap, towels, etc. c) To maintain appropriate records including repair orders and heating system record book. 6. General a) To report emergencies in the case of faults with gas, electric and water supply to the Property Services Manager or, when not immediately available, the AD for Property and report minor faults diligently. b) To undertake porterage tasks as required, including setting up and clearing away furniture. c) General collection and delivery activities MC-02-HR-JOB 3 of 6

4 d) Dispose of such waste materials arising from the use of the premises as are not covered by alternative arrangements. Internal Cleaning Duties 1. To clean all internal areas daily, including office areas, kitchens, toilets, communal and circulation areas, as well as internal windows, in accordance with the Cleaner s Routine Work Schedule. 2. To deep clean all kitchens and bathrooms weekly, including the inside of cupboards, cookers, fridges, microwaves, dishwashers, cutlery and utensils. 3. To monitor the central office cleaning and hygiene consumables supplies, to liaise with Reception staff and to ensure that adequate stocks are maintained at all times. 4. To replenish hygiene consumables, eg paper towels, toilet roll, soap, etc, throughout the buildings on a daily basis. 5. To clean the internal face of external windows and other internal glass within the limitations of safe working practices. External Cleaning 1. To sweep and generally kept the external areas to the front and rear of the buildings tidy and litter free on a daily basis. 2. To ensure that gullies, drains etc. are kept free from debris. 3. To power hose the external areas as required. 4. To empty smoking receptacles regularly and safely. 5. To put the euro bin waste containers out for waste collection in a timely manner and to bring them back into the bin store after the bins have been emptied. STAFF SUPERVISION & TRAINING: 1. To supervise all cleaning staff employed at the Central Offices. 2. To carry out staff training as necessary MC-02-HR-JOB 4 of 6

5 3. To participate in training courses, which the Property Services Manager deems relevant. The postholder will also carry out any other duties deemed appropriate by the Property Services Manager, Assistant Director IT, Director of Governance and Senior Management Team. This job description is not definitive or restrictive and will be subject to periodic review in the light of developments. CONDITIONS OF SERVICE Location The postholder will be based in Central Office, Lisburn Road, Belfast. You may be required, on occasion, to travel to any of our other offices. Responsibility is on the employee to ensure that when using the car in the course of employment, that proper business insurance cover is acquired, and that the car is maintained in a roadworthy condition. A mileage allowance will be payable by the Organisation towards expenses. Salary Salary 6.83 per hour. Hours of Work Hours of work are 39 hours per week, normally worked over a five day period. However, the postholder will be required to be flexible and unsocial hours may be required to meet the needs and demands of the post. Annual Leave Annual leave is 20 days per annum plus 12 statutory holidays per annum. These entitlements are based on working over a five day period. Probationary Period/Notice Required There will be a six month probationary period. Following this, two month s written notice is required by the postholder. Pension A contributory pension scheme is available MC-02-HR-JOB 5 of 6

6 Trade Union The postholder will be encouraged to join a Trade Union. Smoking Policy The Organisation is concerned about tobacco smoking and in consequence of this a no smoking policy is in place. Alcohol Policy There is a no alcohol policy. Staff should not consume alcohol before coming to work or whilst at work. This includes meal breaks. Equal Opportunities Policy It is the responsibility of all staff to ensure a harmonious working environment in which the dignity of all employees and service users is respected. Appearance It is a condition of employment that you are presented for work in a neat, tidy and appropriate manner. Confidentiality Information gained about staff, residents, service users in the course of employment must be regarded as confidential, both during and after employment MC-02-HR-JOB 6 of 6